The Digitalization Kit
What it is and how to take advantage of its benefits
What is the Digital Kit?We have seen that it is an aid program, but do we know what type of subsidies they are? Who grants them? How can you, as a business owner or financial manager, benefit from these aids? In this article, we try to explain everything about the Digital Kit and give you the keys to benefit from it.
What is the Digital Kit?
The Digital Kit is an initiative or program launched by the Government of Spain to promote and assist in the digital transformation of SMEs and national self-employed individuals. Through this program, the Ministry of Economic Affairs and Digital Transformation offers subsidies ranging from 125 to 12,000 euros to companies that implement digital solutions in their businesses.
The program is driven by Red.es through the platform AceleraPyme and is part of the Recovery, Transformation and Resilience Plan, of the Digital Spain 2025 agenda and the SME Digitalization Plan 2021-2025. In turn, the economic provisions come from the aid that the European Union has allocated to the digitalization of its business fabric with the well-known Next Generation Funds.
With easyap, What type of actions are subsidized in the program?
The Government estimated that with these European funds, the public investment for the digitalization of Spanish small and medium-sized enterprises between 2021 and 2025 would be 3,000 million euros. However, companies will be able to access subsidies that, at most, will reach 12,000 euros and depend on the number of employees. Actions, in turn, that AceleraPyme calls Voucher and which are what will allow you to apply for your financial aid after implementing any digital solution.
The vouchers you can get are divided into three segments based on your company’s size:
- Segment I: companies with 10 to 49 employees, which can receive aid of up to 12,000 euros.
- Segment II: small businesses or micro-companies with 3 to 9 employees can receive maximum amounts of up to 6,000 euros.
- Segment III: micro-companies with a maximum of 2 employees, which can benefit from subsidies of up to 2,000 euros.
Regarding the type of actions you can undertake, the program already includes a list of several subsidized measures. Below, we provide the list of digital solutions you can develop and the economic range for each aid:
- Implement solutions for process management, such as CRMs or ERPs. Between 500 and 6,000 euros.
- Implement programs for customer management. Between 2,000 and 4,000 euros.
- Implement a digital solution for e-invoicing. Between 500 and 1,000 euros.
Additionally, other actions aimed at business digitalization will also be subsidized, but based on the number of users affected by the solution. For example, we’re talking about establishing cybersecurity protocols, secure communication processes or the creation of virtual offices for public service. These types of measures will entail aid of between 125 and 250 euros per user.
easyap’s role in the Digital Kit
And who will implement these solutions in my business? The so-called digitalization agents. Companies specialized in various digital services that have registered for the Digital Kit program to implement their solutions in businesses that join this initiative.
This is where easyap. We aim to be a digital agent and promote the transformation of small and medium-sized enterprises by offering them our electronic invoicing solution. With the system we can implement in your business, you will not only benefit from this Digital Kit subsidy, but you will also take advantage of the benefits of easyap:
- You will manage all invoices you issue and receive within a single system.
- You will have a solution that is compatible with any ERP.
- You can manage other costs affecting business accounting, such as employee expenses.
- Management and control of tax and fiscal aspects.
- In less than a week, you will have the system operational and running at full capacity.
easyap services for digitization
– Electronic Invoicing –
- Issuance and reception.
- Digital signature.
- Digital custody
- Verification and online access.
- Format transformation.
– Employee Expenses –
- Expense sheet entry
- Approval workflow
- Expense accounting.
- Payment information
- Communication to the employee.
– Process Management –
- Categorization of exceptions identifies clear points for improvement in associated processes
- Increased productivity of process stakeholders, leading to cost savings
- Electronic record of all actions in the process, promoting internal control
- Reduction in exception resolution times and in the approval process
- Facilitates Treasury planning
- Visibility of the status of all invoices. Automatic assignment of tasks to responsible parties based on business rules.
– Customer Management –
- Complete circuit: possibility of informing the supplier about each phase of the process.
- Automation of the most frequent user processes: setup, incident management,…
- Unified view of all documents regardless of the source.
- Multi-channel supplier information system complemented with an incident management system.
- Bidirectional.
- 24×7.
- Training procedures and FAQ resolution.
Professional Digital Kit Plan
Segment III (1 to 3 employees)- E-invoicing: from 300 €
- AP and AR process management: from 800 €
- Employee Expense Management: from 835 €
- Customer Management. Supplier/Customer Portal: from 150 €
Business Digital Kit Plan
Segment II (3 to 10 employees)- E-invoicing: from 500 €
- AP/AR process management: from 1,550 €
- Employee Expense Management: from 835 €
- Customer Management. Supplier/Customer Portal: from 150 €
Enterprise Digital Kit Plan
Segment I (10 to 40 employees)- E-invoicing: from 600 €
- AP and AR process management : from 1,550 €
- Employee Expense Management: from 835 €
- Customer Management. Supplier/Customer Portal: from 150 €
Sectors with Access to Digitalization – Count on us
Telecommunications Sector
Shared services center for the Accounts Payable area: invoice processing, incident resolution, and supplier support center. Over 8,000 local suppliers and over 1,000 international suppliers. Presence of Premium suppliers.
Employee expense processing: accounting, auditing, archiving, and support for over 900 employees.
Volume: 0.5 million documents annually.
Industrial Goods Sector
Industrial goods multinational.
Automation of the reconciliation process and automatic accounting of invoices with and without purchase orders in the shared services center for Southern Europe.
Electronic Invoicing and invoice workflow.
Approximate volume of 200,000 documents annually.
Automotive Sector
Consolidated projects at a European level, for invoices in different languages and with regional legal requirements.
Invoices without a purchase order, expense sheets, and invoices with a purchase order. More than 1,500 users.
Project scope: invoice reception, certified scanning and digitization, invoice OCR, invoice validation, approval workflow, and automatic accounting.
Distribution Sector
Extensive national network with more than 400 points of sale/locations.
Invoices with purchase order: electronic invoices, EDI invoices (with and without signature), and paper invoices (OCR capture with line details), automatic matching processes against purchase order.
Invoices without purchase order: geographically decentralized approval via workflow.
Supplier Portal for addressing inquiries regarding invoice status and payment. More than 14,000 suppliers.
Treasury reconciliation: automatic and manual accounting reconciliation.
Approximate volume of 1.8 million documents annually.
Banking Sector
Extensive network in Spain. Accounting for invoices without a purchase order: from invoice reception and scanning to permanent archiving.
Complete end-to-end process for employee expenses: corporate card uploads/reconciliation, travel and entertainment expenses, auditing and claims for supporting documents. More than 900 active users.
Approximate volume of 30 thousand documents annually.
Financial Sector
Financial services for the automotive industry. Processing of various types of invoices in operational and accounting systems.
Automatic invoice accounting with and without authorization. Supplier portal and employee service center.
Approximate volume of 400,000 documents annually and 600 active users.
HR Sector (human resources/temporary employment agencies)
Global leader in temporary resource placement. Multinational projects with a shared services center for the American continent.
Processing of invoices with and without purchase orders (paper and electronic). Expense reports for over 12,000 employees in the largest global corporations. User support center.
Food Sector
National leader in the sale of spirits. Processing of invoices with and without purchase orders.
Automatic invoice matching and approval workflow, invoice verification and incident resolution.
Approximate volume of 40 thousand documents annually.
Marketing/Advertising Sector
Multinationals, invoice processing for more than 9 corporations/entities.
Processing of invoices without purchase orders and employee expenses, electronic invoice verification protocols.
More than 700 active users.
Industry Sector
Multinational, global leader in the gas distribution industry: outsourcing project for the accounts payable area.
Invoices with and without purchase orders for Spain and Portugal, with an approximate volume of 120,000 documents annually.
Tourism Sector
Extensive network of agency offices.
Processing of invoices with reservations.
Approximate volume of 250,000 invoices annually.
Auxiliary Sector
Small/medium-sized companies.
Scope: accounting outsourcing; accounting for income, expenses, assets, treasury, taxes.
How to apply for the program grants?
As we have indicated above, the Digital Kit calls Digital Voucher for each of the grants that you, as a company, can apply for. To request them, the process is quick, simple and, as expected, online. The Acelera Pyme platform provides all the information about how to apply for the grant and it is there that you must register. Therefore, the steps are:
- Access acelerapyme.es and register.
- Complete the digital diagnostic test, which will assess the degree of digitalization of your business.
- Depending on the digital grant you are awarded, check what actions you can implement and choose.
- Apply for your Digital Kit grant at the Red.es call for applications, for which they will ask for Cl@ve or digital certificate.
The first call for applications was published on March 15th, but over time the Government will continue to publish new ones until the funds run out.
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