about easyap-invoice-electronics

The Digitiser Kit

What it is and how to take advantage of its benefits

What is the Digital Kit? We have seen that it is an aid programme, but do we know what kind of subsidies they are? Who grants them? How can you, as an entrepreneur or financial manager, benefit from this aid? In this article we try to explain everything about the Digital Kit and give you the keys to benefit from it.

What is the Digital Kit?

The Digital Kit is an initiative or programme launched by the Government of Spain to encourage and assist in the digital transformation of national SMEs and the self-employed. Through this programme, the Ministry of Economic Affairs and Digital Transformation offers subsidies ranging from from 125 to 12,000 euros to companies that implement digital solutions in their businesses.

The programme is promoted by Red.es through the platform AceleraPyme platform and forms part of the Recovery, Transformation and Resilience Plan, the España Digital 2025 agenda and the SME Digitalisation Plan 2021-2025. In turn, the economic provisions come from the aid that the European Union has earmarked for the digitisation of its business fabric with the so-called Next Generation Funds.

kitdigital

With easyap, what kind of actions are subsidised in the programme?

The government estimated that with these European funds, public investment for the digitisation of small and medium-sized Spanish companies between 2021 and 2025 would amount to 3 billion euros. However, companies will be able to access subsidies that, at most, 12,000 euros, depending on the number of workers. Actions, in turn, which AcelerePyme calls Bono and that are what will allow you to apply for your financial aid after implementing any digital solution.

The bonuses you can get are divided into three segments based on the size of your company: 

  • Segment Icompanies with between 10 and 49 employees and eligible for grants of up to ¤12,000. 12,000 euros.
  • Segment IIsmall or micro-enterprises with 3 to 9 employees can obtain maximum amounts of up to 6,000.
  • Segment IIIMicro-enterprises with a maximum of 2 employees are eligible for subsidies of up to 2,000 euros.

As for the type of actions you can carry out, the programme already includes a list with several measures that are subsidised. Below is a list of list of digital solutions that you can develop and the economic range in which each of the subsidies are available:

  • Implement solutions for the process managementsuch as CRM or ERP. Between 500 and 6,000 euros.
  • Implement programmes for customer customer management. Between 2,000 and 4,000 euros.
  • Implement a digital digital solution for electronic invoicing. Between 500 and 1,000 euros.

In addition, other actions to digitise the business will also be subsidised, but depending on the number of users affected by the solution. We are talking, for example, about establishing cybersecurity protocols, secure processes for communications, or the creation of or the creation of virtual offices for customer service. These kinds of measures will involve grants of between €125 and €250 per user.

The role of easyap in the Digital Kit

And who is going to implement these solutions in my business? Those known as digitalising agents. Companies specialising in different digital services that have signed up to the Kit Digital programme to implement their solutions in the businesses that take part in this initiative.

This is where easyap. We want to be a digitalising agent and encourage the transformation of small and medium-sized businesses by offering them our e-invoicing solution. With the system we can implement in your business you will not only benefit from this Digital Kit subsidy, but you will also benefit from the advantages of easyap:

  • You will manage each and every one of the invoices you issue and receive in the same system.
  • You will have a solution that is compatible with any ERP. 
  • You will be able to manage other costs that affect business accounting such as employee expenses. 
  • Management and control of tax and fiscal aspects.
  • In less than a week you will have the system up and running at full capacity.

easyap services for digitisation

electronic-emission-electronic-invoice

- Electronic Invoice

  1. Emission and reception.
  2. Digital signature.
  3. Digital custody
  4. Online verification and access.
  5. Format transformation.
employee-expenditure-invoice-electronics

- Employee expenses

  1. Entry of expense sheets
  2. Approval flow
  3. Accounting for expenditure.
  4. Payment information
  5. Communication to the employee.
workflow-invoices-received-invoice-electronics

- Process management

  1. Categorisation of exceptions identifies clear points for improvement in associated processes
  2. Increase in productivity of the actors in the process, resulting in cost savings
  3. Electronic register of all actions in the process, improving internal control
  4. Reduction in time necessary to resolve exceptions and the approval process
  5. Improves Treasury planning
  6. Visibility of the status of each and every invoice Automatic assignment of tasks to managers on business rules
supplier-invoice-electronics portal

- Customer management

  1. Complete cycle: possibility to inform the supplier in each and everyone of the stage in the process
  2. Automation of the most frequent user processes, registration, incident management,...
  3. Unified view of all documents no matter what the source.
  4. Multi-track, supplier information system complemented by incident management system.
  5. Bidirectional.
  6. 24/7.
  7. Training procedures and answering of “FAQ”.

Sectors with Access to digitisation - Count on us

sector-telecommunication-customers-easyap

Telecommunications Sector

Shared services center for the accounts payable area: invoice processing, incident resolution and supplier service center. More than 8,000 local suppliers and more than 1,000 international suppliers Existence of premium suppliers.

Processing of employee expenses: accounting, auditing, filing and care of more than 900 workers.

Volume: 0.5 million documents per year

sector-industrial-goods-customers

Industrial Goods Sector

Industrial Goods multinational.

Automation of matching process of invoices with and without purchase order in the Shared service Centre for Southern Europe.

Electronic Invoicie and invoice workflow. Approximately 200,000 invoices yearly. Project operating from 2014.

sector-automotion-easyap-customers

Automotive Sector

Consolidated projects on a Europe wide scale, with invoice in different languages, and regional legal requirements.

Invoices with and without purchase order and expense sheets. More than 1500 users.

Project scope: Invoice receipt, scanning and certified digitalization, invoice OCR capture, invoice validation, approval and automatic recording workflow. Active projects since 2004

sector-distribution-customer-easyap

Distribution sector

Large national network with more than 400 points of sale/sites.

Invoices with purchase order: electronic invoices, edi invoices (with or without signature) and paper invoices (invoice OCR capture with lines of detail), automatic matching with orders.

Invoices without purchase order: approval geographically decentralized via workflow.

Supplier portal for the attention of all enquires about the invoice state and payment. More than 14000 providers.

Treasury reconciliation: automatic and manual accounting reconciliation

Volume of approximately 1.8 million documents per year

sector-bank-easyap-customers

Banking Sector

Large network in Spain. Recording of invoices without order: from invoice receipt and scanning until the dead file.

Complete circuit of employee expenditures: charges and conciliation of company cards, employee travel expenses, auditing and demanding written proof. More than 900 active users.​

Volume of approximately 30,000 documents annually. Projects ongoing since 2006.

sector-financial-customers

Financial Sector

Financial services for automotive industry. Processing of different types of invoices in operating and accounting system.

Accounts payable automation, automatic recording of invoices with and without authorization, supplier portal and employee attention service.

Volume of approximately 400,000 documents annually and 600 active users. Projects operative since 2009.

sector-rrhh-easyap-customers

HR sector (resources/ett)

World leader in the placement of temporary resources. International projects in shared service center for the American continent.

Invoice processing with and without order (paper and electronic). Expense sheets of more than 12,000 employees in the largest global corporations. User service center.

sector-food-customer-assistance

Food sector

National leader in the sale of spirits. Invoice processing with and without order.

Automatic invoice matching and approval workflow, invoice verification and incident resolution

Approximate volume of 40,000 documents per year.

sector-marketing-easyap-customers

Marketing/Publicity Sector

Multinationals, invoice processing in more than 9 corporations/entities.

Processing of invoices without purchase order and employee expenditure, invoice validation, electronic approval protocol.

More than 700 active users.

sector-industry-customers

Industrial Sector​

Multinational, world leader in the gas distribution industry: accounts payable outsourcing project

Invoices with and without purchase order in Spain and Portugal with volume of approximately 120,000 documents annually. Project started in 2007.

sector-tourism-easy-customers

Tourism sector

Wide network of travel agencies.

Invoice processing with reservation.

Volume of approximately 250,000 documents annually. Project from 2008

Auxiliary Sector​

Small and medium companies.

Sphere: externalization of the accounting area: recording of income, costs, assets, treasury, taxes. Project started in 2007

How to apply for grants under the programme?

As we have indicated above, the Digital Kit is called Digital Voucher to each of the subsidies that you as a company can apply for. To apply for them, the process is quick, simple and, of course, online. The Acelera Pyme platform is the one that offers all the information about how to apply for the bonus and it is there where you have to register. Therefore, the steps are as follows:

  1. Go to acelerapyme.es and register.
  2. Performs the digital diagnosis testwhich will evaluate the degree of digitalisation of your business.
  3. Depending on the digital bonus you are granted, see what actions you can implement and make your choice.
  4. Apply for your Digital kit in the Red.es call for applicationsfor which you will be asked for a Cl@ve or digital certificate.

The first call for proposals was published on 15 March, but as time goes by the government will publish new ones until the funds run out. 

They already trust us

leplan-logo
logo-ecoalf_2
HD-GROUP
VETOQUINOL
KAVOKERR
peugeot
hotel-villa-magna
weber
logo-drasanvi
Logo-SopraSetria
beverly
stork-1-logo-png-transparent
engineering box
AIR_LIQUIDE_logo
Mutual Benefit Society - Advocacy
nobel-biocare-logo
alimarketi-logo
colorobbia-logo-bianco
LOGO-AM
SPX-FLOW
stellanties
ezenties-logo
AIR_LIQUIDE_logo
Sopra_Steria_logo.svg
easyap-cost calculator

Digitise your business with easyap

You will not only benefit financially from the help of the Digital Kit. With our solution you will not have to pay any initial set-up costs and the system costs are per invoice and not fixed.

Not to mention the savings in hours and savings in hours and processes, which in the end is a lot of money, Do you still need arguments to go digital?