The Digitizer Kit
What it is and how to take advantage of its benefits
What is the Digital Kit? We have seen that it is an aid program, but do we know what type of subsidies they are? Who grants them? How can you, as an entrepreneur or financial manager, benefit from this aid? In this article, we will explain everything about the Digital Kit and give you the keys to benefiting from it.
What is the Digital Kit?
The Digital Kit is an initiative or program launched by the Spanish government to promote and assist in the digital transformation of SMEs and self-employed workers. Through this program, the Ministry of Economic Affairs and Digital Transformation offers grants ranging from €125 to €12,000 to companies that implement digital solutions in their businesses.
The program is promoted by Red.es through the AceleraPyme platform and is part of the Recovery, Transformation, and Resilience Plan, the Spain Digital 2025 agenda, and the 2021-2025 SME Digitization Plan. In turn, the financial provisions come from the aid that the European Union has allocated to the digitization of its business fabric with what are known as Next Generation Funds.
With easyap, what types of actions are subsidized under the program?
The government estimated that, with these European funds, public investment in the digitization of Spanish small and medium-sized enterprises between 2021 and 2025 would amount to €3 billion. However, companies will be able to access grants of up to €12,000, depending on the number of employees. These actions, in turn, are called Bono and which will allow you to apply for financial aid after implementing any digital solution.
The bonds you can obtain are divided into three segments based on the size of your company:
- Segment I: companies with between 10 and 49 employees, which may receive aid of up to 12,000 euros.
- Segment II: small businesses or micro-enterprises with 3 to 9 employees may obtain maximum amounts of up to €6,000.
- Segment III: micro-enterprises with a maximum of 2 employees, which will be eligible for grants of up to €2,000.
As for the type of actions you can take, the program already includes a list of several measures that are subsidized. Below is the list of digital solutions you can develop and the financial range for each of the grants:
- Implement solutions for process management, such as CRM or ERP. Between $500 and $6,000.
- Implement programs for customer management. Between $2,000 and $4,000.
- Implement a digital solution for electronic invoicing. Between $500 and $1,000.
In addition, other actions aimed at digitizing the business will also be subsidized, but depending on the number of users affected by the solution. We are talking, for example, about establishing cybersecurity protocols, secure communication processes , or the creation of virtual offices for customer service. These types of measures will involve grants of between €125 and €250 per user.
The role of easyap in the Digital Kit
And who is going to implement these solutions in my business? Those known as digitalization agents. Companies specializing in different digital services that have signed up to the Digital Kit program to implement their solutions in businesses that take advantage of this initiative.
This is where easyap. We want to be a digitalization agent and promote the transformation of small and medium-sized businesses by offering them our electronic invoicing solution. With the system that we can implement in your business, you will not only benefit from this Digital Kit subsidy, but you will also take advantage of the advantages of easyap:
- You will manage every single invoice you issue and receive in one system.
- You will have a solution that is compatible with any ERP.
- You can use it to manage other costs that affect the business's accounting, such as employee expenses.
- Management and control of tax and fiscal matters.
- In less than a week, you will have the operating system up and running at full capacity.
easyap services for digitization
- Electronic Invoice
- Transmission and reception.
- Digital signature.
- Digital custody
- Online verification and access.
- Format conversion.
- Employee expenses
- Expense sheet entry
- Approval flow
- Accounting for the expense.
- Payment information
- Employee communication.
– Process management –
- Categorization of exceptions identifies clear areas for improvement in associated processes
- Increased productivity of those involved in the process, resulting in cost savings
- Electronic register of all actions in the process, improving internal control
- Reduction in time necessary to resolve exceptions and the approval process
- Improves Treasury planning
- Visibility of the status of each and every invoice. Automatic assignment of tasks to those responsible based on business rules.
- Customer management
- Complete cycle: possibility to inform the supplier in each and everyone of the stage in the process
- Automation of the most frequent user processes, registration, incident management, etc.
- Unified view of all documents no matter what the source.
- Multi-channel supplier information system complemented by an incident management system.
- Bidirectional.
- 24/7.
- Training procedures and answering of “FAQ”.
Professional Digital Kit Plan
Segment III (1 to 3 employees)- Electronic invoice: from €300
- AP and AR process management: from €800
- Employee Expense Management: starting at €835
- Customer management. Supplier/customer portal: from €150
Digital Business Kit Plan
Segment II (3 to 10 employees)- Electronic invoice: from €500
- AP/AR process management: from €1,550
- Employee Expense Management: starting at €835
- Customer management. Supplier/customer portal: from €150
Digital Enterprise Kit Plan
Segment I (10 to 40 employees)- Electronic invoice: from €600
- AP and AR process management: from €1,550
- Employee Expense Management: starting at €835
- Customer management. Supplier/customer portal: from €150
Sectors with access to digitization – Count on us
Telecommunications Sector
Shared services center for accounts payable: invoice processing, incident resolution, and supplier support center. More than 8,000 local suppliers and more than 1,000 international suppliers. Premium suppliers available.
Processing of employee expenses: accounting, auditing, filing, and servicing more than 900 employees.
Volume: 0.5 million documents per year.
Industrial Goods Sector
Industrial Goods multinational.
Automation of matching process of invoices with and without purchase order in the Shared service Centre for Southern Europe.
Electronic Invoicie and invoice workflow. Approximately 200,000 invoices yearly. Project operating from 2014.
Automotive Sector
Consolidated projects on a Europe wide scale, with invoice in different languages, and regional legal requirements.
Invoices with and without purchase order and expense sheets. More than 1500 users.
Project scope: Invoice receipt, scanning and certified digitalization, invoice OCR capture, invoice validation, approval and automatic recording workflow. Active projects since 2004
Distribution sector
Large national network with more than 400 points of sale/sites.
Invoices with purchase order: electronic invoices, edi invoices (with or without signature) and paper invoices (invoice OCR capture with lines of detail), automatic matching with orders.
Invoices without purchase order: approval geographically decentralized via workflow.
Supplier portal for the attention of all enquires about the invoice state and payment. More than 14000 providers.
Cash reconciliation: automatic and manual accounting reconciliation.
Approximate volume of 1.8 million documents per year.
Banking Sector
Large network in Spain. Recording of invoices without order: from invoice receipt and scanning until the dead file.
Complete circuit of employee expenditures: charges and conciliation of company cards, employee travel expenses, auditing and demanding written proof. More than 900 active users.
Volume of approximately 30,000 documents annually. Projects ongoing since 2006.
Financial Sector
Financial services for automotive industry. Processing of different types of invoices in operating and accounting system.
Accounts payable automation, automatic recording of invoices with and without authorization, supplier portal and employee attention service.
Volume of approximately 400,000 documents annually and 600 active users. Projects operative since 2009.
HR sector (resources/ETT)
World leader in the placement of temporary resources. International projects in shared service center for the American continent.
Processing of invoices with and without orders (paper and electronic). Expense reports for more than 12,000 employees in the world's largest corporations. Customer service center.
Food sector
National leader in spirits sales. Processing of invoices with and without orders.
Automatic invoice matching and approval workflow, invoice verification, and incident resolution.
Approximate volume of 40,000 documents per year.
Marketing/Publicity Sector
Multinationals, invoice processing in more than 9 corporations/entities.
Processing of invoices without purchase order and employee expenditure, invoice validation, electronic approval protocol.
Over 700 active users.
Industrial Sector
Multinational, world leader in the gas distribution industry: accounts payable outsourcing project .
Invoices with and without purchase order in Spain and Portugal with volume of approximately 120,000 documents annually. Project started in 2007.
Tourism sector
Wide network of travel agencies.
Processing of invoices with reservation.
Volume of approximately 250,000 documents annually. Project from 2008
Auxiliary Sector
Small and medium companies.
Sphere: externalization of the accounting area: recording of income, costs, assets, treasury, taxes. Project started in 2007
How to apply for assistance from the program?
As mentioned above, the Digital Kit is called Digital Voucher to each of the grants that you, as a company, can apply for. The application process is quick, simple, and, of course, online. The Acelera Pyme platform provides all the information on how to apply for the voucher , and this is where you need to register. Therefore, the steps are as follows:
- Go to acelerapyme.es and register.
- Take the digital diagnostic test, which will assess the degree of digitization of your business.
- Depending on the digital voucher you are granted, check what actions you can implement and choose.
- Request your Digital Kit assistance in the Red.es call for applications, for which you will be asked for your Cl@ve or digital certificate.
The first call for applications was published on March 15, but as time goes by, the government will publish new ones until the funds run out.
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