VERIFACTU
Guaranteed Compliance with the New Invoicing Registration System
Make the leap to VERIFACTU with the most robust and easiest-to-implement solution on the market. Easyap enables you to comply with regulations, simplify your invoicing processes, and ensure total control over your records and communications with the Tax Agency.
What does VERIFACTU regulation require?
VERIFACTU is the new immediate invoicing registration system in Spain, established by Royal Decree 1007/2023 and Order HAC/1177/2024. Its function is to guarantee the integrity, traceability, and unalterability of all invoices, generating an automatic and secure record that will be sent to the Tax Agency to ensure total transparency and control in invoicing processes.
Unalterability: through digital fingerprints (SHA-256 hash) and chaining between records.
Integrity: complete traceability of every relevant operation.
Traceability: event logging, auditing, and integrity control.
Secure submission to the AEAT: authenticated and encrypted transmission.
Management of multiple tax obligors within the same system if necessary
24×7 service availability and advanced security measures (backups, restoration, continuous monitoring).
easyei, easy electronic invoicing, easyap’s VERIFACTU tool
Who is it for?
- Freelancers
- SMEs
- Large enterprises
- Professionals who issue invoices with their own or third-party software
- Invoicing solution providers
- Companies already using e-invoicing and looking to comply with the new standard
Why Use It?
- Cost savings of up to 50%.
- Variable cost based on the number of invoices processed.
Easyap VERIFACTU Solution
Key features
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Issuance and reception of electronic invoicing in structured formats: XML, Facturae, UBL.
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Serialization and chaining of blocks between documents.
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Generation of SHA-256 digital fingerprint to guarantee immutability.
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Secure and authenticated sending of records to the Tax Agency.
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Processing of AEAT responses and integrity control.
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Use of transactions to ensure consistency between invoice and record.
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Management of multiple independent invoicing processes.
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24×7 system available with continuous monitoring and vulnerability management.
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Complete audit and traceability of events.
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Enhanced access and permission management.
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Advanced backup and restoration policies.
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Incident management processes and compliance in security and privacy.
Advantages of Easyap as a VERIFACTU solution
- System certified according to RD 1007/2023 and Order HAC/1177/2024.
- Integration with ERP and accounting systems.
- Scalable and high-availability cloud platform.
- Multiformat and multi-company support.
- Consulting and support services for adapting to the new standard.
- Guaranteed security: ISO 27001 and ISO 27701
How does Easyap help you comply?
- Analysis and diagnosis of the current situation.
- Adaptation of invoicing systems to VERI*FACTU requirements.
- Technical integration with AEAT.
- Complete automation of record generation, sending, and management.
- Continuous support and mandatory updates.
- Audits and compliance monitoring.
Frequently Asked Questions
When does VERIFACTU come into force?
The VERI*FACTU system is part of the legal framework established by the Royal Decree 1007/2023 and Order HAC/1177/2024, whose objective is to modernize the invoicing process in Spain, strengthening fiscal transparency and control over invoicing records.
Its entry into force will be progressive as determined by the Ministry of Finance, with a calendar based on the type and size of the company. All companies must ensure compliance with the technical requirements before the mandatory deadline, as the invoicing software must be adapted to generate and send records immediately to the Tax Agency.
Easyap already has a fully prepared and certified solution for compliance, allowing you to get ahead and ensure a risk-free transition, regardless of when your mandatory date is established.
Do I need to change my current invoicing software to comply with VERIFACTU?
In most cases, yes.
The regulations establish that invoicing systems must be capable of:
Generate structured invoicing records.
Guarantee their integrity and traceability.
Digitally chain each invoice to the previous one (SHA-256 hash).
Send them automatically to the Tax Agency.
Prevent any subsequent alteration.
If your current software does not incorporate these functions, is not certified, or does not operate exclusively as a VERI*FACTU system, it will not comply with the law.
The Easyap solution is specifically designed to operate solely in VERIFACTU mode, as indicated in the official declaration of responsibility.
, which ensures its full compliance with the legal framework.
Does Easyap operate exclusively as VERIFACTU?
Yes.
According to Easyap’s responsible declaration submitted to the Tax Agency, the software is developed to operate exclusively in VERIFACTU mode, which means it always operates under the requirements of integrity, chaining, security, and immediate registration established in the regulations.
This avoids any risk of non-compliance, as the system’s technical design itself prevents its use in modes that do not comply with the law.
Is it possible to manage several companies or tax obligors with Easyap?
Yes, and it is also one of the platform’s major advantages.
Easyap allows managing the invoicing for multiple companies, divisions, or accounting units within the same environment. The responsible declaration explicitly confirms that the system can be used by a single user to support the invoicing of several tax obligors.
What security guarantees does Easyap offer?
Easyap incorporates multiple technical and organizational measures that guarantee the security, integrity, and availability required by the regulations.
Main measures:
24×7 availability, with guaranteed operational continuity.
Continuous monitoring and vulnerability control.
Full traceability through event logging and auditing.
Enhanced authentication and advanced access control.
Generation of SHA-256 digital fingerprints to ensure immutability.
Cryptographic chaining between invoices and their records.
Integrated transactions so that the creation of the invoice and the record are inseparable.
Periodic backups and restoration mechanisms for contingencies.
Formal incident management processes, complying with security and privacy regulations.
Certifications:
ISO 27001 – Information security management.
ISO 27701 – Information privacy management.
These certifications attest that Easyap complies with international standards that go beyond what is strictly required by VERIFACTU.
What happens if I don't comply with VERIFACTU within the legal deadline?
Non-compliance can have significant consequences:
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Inability to issue valid invoices to the AEAT.
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Risk of penalties from the Tax Agency.
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Blocking or invalidation of invoicing processes.
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Lack of traceability that prevents justifying operations during an inspection.
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Economic impact due to delays in invoicing or collections.
Adapting in time is essential. With Easyap, the transition is immediate, as our platform already includes all the required functionalities.
How will Easyap integrate with my current system?
Easyap integrates with the main ERP and accounting systems on the market through:
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Standard connectors.
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API.
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Web service integration.
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Custom integrations for specific cases.
Once implemented, the system obtains invoicing data, generates VERI*FACTU records, sends them to the AEAT, and manages responses automatically.
