Electronic invoicing
LeasePlan
Objectives
Digital Business Transformation
Global Electronic Invoicing
Unification of the company's billing process
Centralization of the invoice receipt process
Context
When it comes to LeasePlan Corporation, we are talking about an international company and a leader in the vehicle leasing sector. To gain an in-depth understanding of the type of company it is and its importance in its sector, the following data is truly representative:
- It has a fleet of around 1.8 million vehicles.
- It operates under different brands in a total of 29 countries.
- He is close to turning 60.
- It covers leasing services for both for companies and individuals.
In short, when the opportunity to work with LeasePlan arose, we knew that we had the chance to collaborate with a well-established company that is a leader in its market. It was a complex challenge and an attractive opportunity at the same time.
LeasePlan's Needs
The collaboration we have started with LeasePlan is one of the most comprehensive we have undertaken at easyap. The reason is that the brand wanted to digitize its entire invoice workflow. In other words, it is a project that involved several of the services we offer. We got to work to develop a system tailored to their business that would enable them to:
- Issue electronic invoices to your various types of customers.
- Receive invoices from your multiple suppliers.
- Being able to connect to the SII (Immediate Supply of Information to the Spanish Tax Agency)
In other words, software that could manage billing processes in a unified manner and, at the same time, enable compliance with the relevant tax requirements.
The Results of easyap
With this in mind, at easyap we developed a customized portal for LeasePlan, which has already yielded the following results:
- Over 1,000,000 invoices issued.
- More than 1,100,000 records in the system.
- More than 50,000 suppliers and customers managed in the software.
These are very high volumes and figures, typical of a company like LeasePlan that strives to lead its market nationally and internationally. And all this while complying with the tax standards established by the various authorities, such as the Tax Agency in Spain.
Results
Immediate visibility of all invoices
A single space, which is not lost among the different departments.
Increased productivity
Cost and time savings for both LeasePlan and the supplier.
Electronic record of all proceedings in the process
Promoting internal control.
Improving the relationship between LeasePlan and suppliers
Thanks to much more agile communication and processes.
Invoices are recorded automatically.
Fewer hours spent approving invoices and resolving exceptions.
Better Treasury planning
adapting to the tax requirements of each business (Germany, France, and Spain).
What was a fixed cost has been transformed into a variable cost.
The easyap system charges based on the number of invoices processed.
Real cost provisioning
Expense management and forecasting have been greatly optimized.
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