Electronic Invoicing

Alvac

What relationship can exist between the world of public works construction and maintenance and the technology sector? We answer you: a highly effective and productive one. The success story of our collaboration with Alvac is the best proof of this.

Objectives

Business Digital Transformation

Global Electronic Invoicing

Unification of the company’s invoicing process

Centralization of the invoice reception process

Context

Alvac S.A. is a company originally from Segovia with an extensive track record in its sector, where it has been since 1985. Since then, this company has been dedicated to the execution, repair, and conservation of public works. Buildings, work with various industries, concessions, sports facilities, environmentally linked projects…

In turn, Alvac is an organization that works with numerous public entities and bodies. Therefore, for a large number of the projects it carries out, by law, it requires an electronic invoicing system.

At the same time, the market in which Alvac operates has a distinctly traditional character. Along these lines, there were certain hesitations about whether easyap technology would be useful in such a conventional work environment. Doubts that, as has been shown with numbers after this fruitful collaboration, quickly dissipated.

Alvac’s Needs

The fact is that Alvac turned to us to implement the electronic invoicing issuance service. Additionally, they needed the system to be interconnected with FACe, which is the general entry point for electronic invoices for the General State Administration. Every Spanish company must mandatorily submit its e-invoices through FACe since January 2015.

Given this situation, as a company that regularly works with the Public Administration, Alvac had the following needs:

Generate and issue invoices in electronic format.

Be able to sign invoices with a valid official certificate.

The easyap Solution

The proposal we presented from easyap consisted of implementing an e-invoicing portal that would allow them to resolve both issues. With this system, Alvac has software that enables it to issue, send, account for, and store all of its clients’ invoices. And not only that, but the solution is also connected to the Public Administration via the aforementioned FACe.

Likewise, Alvac, which works with over 20,000 public bodies, has greatly optimized not only its invoicing processes but its accounting in general. Furthermore, despite not being a company with an excessive volume of issued invoices (around 1,500 per year), the convenience provided by the easyap solution for accounting and tracking each and every one of them is notable.

Convenience and resource optimization thanks to technology!