Supplier invoice process

Enagas

Optimizing the billing process for an energy giant like Enagás. That was the challenge we were presented with, and we accepted it with very satisfactory results. It was also an experience we want to share.

Objectives

Digital Business Transformation

Global Electronic Invoicing

Unification of the company's billing process

Centralization of the invoice issuance process

Enagás (National Gas Company) is a well-known leading energy and infrastructure business company that works with gas and renewable gas transport networks, operating internationally worldwide.

Before easyap:

The company Enagás contacted us to optimize its resources and everything related to its billing process. We saw the opportunity for a nice challenge that, with our experience, would be possible to carry out correctly.

The task wasn't easy:

Enagás had a completely manual process of AP invoices.
They had a lack of visibility of the process and in a decentraliced enviroment

After easyap:

More than 85% of the bookings were automated
The site reports around 40K invoices per year, with full accessibility for the team to each single invoice.
The unification in one system of the different group companies AP invoice procesess
Part of the massive digital business transformation
Centralized invoice, with complete visibility and metrics of the process
Reducing fixed cost into variable cost

The results speak for themselves for themselves: increased productivity and time optimization thanks to automation and a better customer/supplier relationship with greater accessibility of the team to each invoice.

Process

Our implementation started on the unification of the entire company’s invoicing processes and its centralization. Validating all of them through the workflows resolving every existing conflict. The decrease in cost was due to pricing each invoice received instead of a predetermined number. And as a crucial key is the growing use of electronic invoicing

Results

Increased accessibility

Immediate visibility for the entire team of the invoices for each operation.

Variable costs X fixed costs

transformation of fixed costs into variable costs, since the price is per invoice.

Increased productivity

Having access to all the information in the system increases the productivity of the actors.

Full process control

and the entire process is controlled step by step

Time optimization

Fewer hours spent approving invoices and resolving exceptions.

Better customer/supplier relationship

With everything on one platform, there is greater fluidity and a better relationship.

Automatic invoice posting:

optimization of the number of hours spent on accounting.

Real cost provisioning

Expense management and forecasting have been greatly optimized.

Better Treasury planning

With information accessible in one place, planning improves.

Tangible results

Thanks to managing and recording data and processes, everything can be seen and measured.

“Over the last four years, at Enagás we have evolved from a highly manual process for managing supplier invoices to one of automatic accounting, with electronic approval and order reconciliation integrated into our ERP. Thanks to event traceability and the implementation of business rules, compliance with internal control and audit policies is guaranteed, which is of great importance for a company listed on the IBEX35."

-Chief Financial Officer, Enagás