The entry into force of the Immediate Supply of VAT Information (SII) next July 1st is provoking differing reactions in the Spanish business community affected by the new regulations. While there are companies that have already taken action and are already testing the transmission of records with the AEAT, there are others who have taken a more relaxed attitude because they trust the solution their ERP provider will put in place.
This article seeks to share our thoughts with those executives who are waiting on the solution their ERP will bring. Indeed, any ERP manufacturer that aspires to market its solution in Spain must provide the necessary component to comply with the SII regulations, however, it is important to bare in mind the following considerations
Two of the most important suppliers of ERPs in Spain, SAP and Microsoft, have announced that during the month of May will release a component that will extract, from its databases, the XML file meeting Spanish Tax Office (AEAT) standards, only a month and a half before the entry into force of the SII.
It is also important to emphasize that the component supplied by ERP provider will be defined according to the standard version of the product, but ... What has not changed in some way its customer and supplier master files, or their invoice records? Therefore, once this component is released by the ERP provider, it will be necessary to adapt it to the design of the current files of each company. It is prudent, therefore, to allow time for these changes.
As happened a couple of years ago, with the entry into force of electronic invoicing (FACe) to the Public Administrations, the solution offered by the ERP manufacturers should be considered as a partial solution, as it will be limited to extracting the XML files according to the format required by the AEAT. From there, it is necessary to have communication protocols (web services) meeting the the AEAT standards, which should be developed by each company. It will also be necessary to integrate an electronic signature server, and to adapt the communications server. Again, it is advisable to allow some time to implement these functionalities.
Last but not least, can you imagine what the month of June will look like for companies offering ERP implementation/maintenance services? The high demand for its services by all its customers will cause serious problems of availability of resources, and those who can access them will probably have to pay high prices.
Time is running out and the contribution of the ERP provider is not the end point of the process of adaptation to the SII. Therefore, it is highly advisable to adopt a proactive attitude to solve the problem, rather than waiting.
At easyap we offer a solid, secure solution, with which you can start to carry out sending and receiving tests with the AEAT right from the start. Our solution is based on a cost per document processed plus a minimum initial cost of Setup, which, in addition to being the definitive solution, can even be considered even as a Plan B, a Contingency Plan in case of any possible delay in the project, as if no documents are transmitted, there is no charge.
In short, the recommendation that we share with our clients is to start as soon as possible the adaptation to the SII project, contemplating a service oriented to cover integrally the whole process, from extraction of the information required by the AEAT (in the format in which the operational systems have it available), to the correct daily reporting of the transactions in the format specified by the AEAT.
If you want to have a talk about it do not hesitate to contact us