Convenience, agility, traceability, resource optimization… These are just some of the many benefits brought by the digitalization of the business fabric. Public institutions are also part of this fabric. In fact, they were among the first to commit to implementing electronic management and invoicing systems. If you are a business owner and have worked with public bodies, you surely know what we are talking about. In that case, terms like SII, Peppol, the Crea y Crece Law… and will sound familiar to you.FACeB2B.
The term FACeB2B refers to a platform designed and launched by the Spanish Government itself. However, as a concept, it encompasses much more. Its objective is to promote and boost online invoicing for businesses, and it raises many questions and queries that we will try to resolve in the following lines.
What is FACeB2B?
“FACeB2B is the electronic invoice distribution platform made available to economic operators and individuals to enable the submission of invoices between subcontractors and contractors for Public Sector contracts”. This is the definition of FACeB2B provided by the Ministry of Economic Affairs and Digital Transformation itself, which is the entity that launched it through the General Secretariat for Digital Administration.
As we mentioned, it is a platform promoted by the Government itself and is legally regulated. In fact, its mandatory nature is established by law, specifically in the thirty-second additional provision of Law 9/2017 on Public Sector Contracts. Likewise, you can register for it whether you are a client or an invoice service company, as offered by the official FACeB2B official page.
The idea for this tool was proposed by the Public Administration in 2015. It came into force shortly after. The fact is that with its implementation and the mandatory nature of e-invoicing for Spanish companies, the government aims to optimize taxation within the business sector. In this context, FACeB2B has become a fantastic ally to achieve this.
Furthermore, although its use is currently only required for companies that conduct operations with the Public Administration, FACeB2B advocates for the implementation of e-invoicing in the private sector. To this end, it also optionally allows the free and unlimited exchange of invoices between non-governmental companies, offering numerous advantages.
Is it mandatory for any company to register with FACeB2B?
It depends. Currently, to send e-invoices, it is not necessary. In fact, you don’t need to complete any procedures with the Public Administration to register. It’s sufficient to have good invoicing software implemented that is accepted by FACeB2B.
However, it is mandatory to register with FACeB2B to receive e-invoices. For this, the company must:
- Register with DIRe, which is the Directory of Entities that provides each company with a unique alphanumeric code.
- Register with FACeB2B to start operating with the code assigned to you.
- Authorize an Invoicing Service Company (ESF) to access the platform on its behalf to download the invoices issued to it.
In any case, the business sector is moving towards a context where e-invoicing will be mandatory for any company, including self-employed professionals, regardless of whether the operation is with a public entity or belongs to the private sector. Therefore, why not adapt as soon as possible?
What functionalities does this platform offer?
Like many other applications that have emerged in the wake of digital transformation, FACeB2B offers multiple advantages: traceability, resource optimization, improvements in tax aspects and communication with the AEAT for businesses. We will detail them later. But first, we list the functionalities this platform offers:
- Issue, receive, and cancel invoices electronic.
- Download, save, and store invoices in a cloud space.
- Consult information on paid and in-progress invoices, as well as modify the status of each of them.
- Register submitted invoices until they are downloaded by the recipient in question.
At the same time, there is a very relevant aspect to comment on, which is validation. In this regard, you should note that FACeB2B accepts all those with e-invoice format. However, when downloaded, the validity of their electronic signatures will be checked, and a report on their legal validity will be generated. If they are not valid, they can be discarded, and the user, i.e., the company, will decide whether to validate or reject them.
Also worth mentioning is the access to FACeB2B, as it can be twofold. As the portal’s own website indicates, you can:
- Enter the platform as an invoicing service company.
- Access with a client profile that wishes to associate with an EFS.
How can Faceb2b improve businesses?
But after reading the functionalities of this platform, perhaps, if you are not familiar with digital transformation, you may not be aware of its many advantages. In that case, don’t worry, we list some of the main benefits of FACeB2B:
- It is free of charge, and you can use it for your invoicing processes with any company that also uses it.
- It allows you to comply with the Late Payment Law by generating a proof of dispatch with the date and time of sending for each invoice.
- Average collection periods are reduced.
- You change the traditional and arduous conventional invoicing processesfor a much more agile platform that allows you to save on equipment, material costs, and, above all, time.
- You automate the workflow of your invoices.
Ultimately, while there are many specific and tangible improvements, the good thing about a system like FACeB2B is that it provides you with a great overall benefit: resource optimization. And not just any resources. We’re talking about time and money, which are two genuine treasures, no matter your sector or whether you are an SME or a large company.
easyap’s role in relation to FACeB2B
To conclude, you might be wondering what role easyap plays in relation to FACeB2B, so we’ll answer you ourselves. We have been providing technology solutions for the finance and accounting of international companies of all types for over 20 years. Moreover, our focus is on electronic invoicing.
We develop a software tailored to your business that simplifies and streamlines your entire invoice workflow.Furthermore, we have the experience of having integrated our systems with platforms like FACeB2B, TicketBAI, the SII (AEAT Tax Information System) that can have such an impact on the taxation and fiscal situation of thousands of businesses.
Therefore, we know what we’re talking about. Our experience supports us, as do the brands we have worked with and collaborated with. All you have to do is contact us to get to know us and for us to take another step together in the digital transformation of your business.
