They say that time is money, and we will certainly not be the ones to deny this statement. More than because we believe in it wholeheartedly, because we are fully aware of its importance as a resource for any company. In fact, there is a reason why we are dedicated to offering solutions that, among other things, help companies save hours. In particular, we apply it to one of the most important accounting processes: that of the invoice management. We help you with this important area for any company and, thus, we offer you an ideal opportunity to optimise one of the most important resources of your business.
Why is invoice management so important today?
The invoice management is an essential process and one that is carried out in every kind of organisation. It has been so since the beginning of time, as it is a fundamental building block on which accounting is based. At financial manageraccountant in a company or, directly, as an entrepreneur, you surely know perfectly well what we are talking about.
Nowadays, however, managing the invoicing of a business has taken on a different dimension. It was already very important in the past, but nowadays we are referring to a task that is carried out digitally in a large number of businesses (and will continue to grow). How? Through the so-called ERP (Enterprise Resourcing Planning) or CMS (Customer Relationship Management).
In other words, the digital transformation has arrived and has had a strong impact on this vital process for all types of businesses. Now, leading companies in their sectors have in common that they know how to exploit the advantages of the online world and new technologies. In fact, according to an annual report published by the National Observatory of Technology and Society (ONTSI), in Spain, in 2021, 52% of companies were already using ERP systems (6 percentage points more than in 2020), with which the invoice workflow is processed.
The fact is that with this software, invoice management is much more efficient. The technology cuts time considerably, allowing companies to invest working hours in other business areas. Not only that, but they can also allocate human resources to these other functions and areas. Therefore, we are talking about cost and time savings and time savings.
How can invoices be managed effectively?
The figures, as you can see, reinforce the idea that automating certain processes is a huge help, whatever the industry. But how can you manage invoices effectively if you don't already have a digital system to help you do so? Very easy: by installing good electronic invoicing software.
At easyap we have been doing this for more than 20 years. It doesn't matter what sector you work in, the volume of business you have, the number of invoices you issue and receive each month... We adapt to all kinds of businesses and companies. And not only that, but with a solution like ours, you will not only be working on the invoice management automation, but you'll be digitising other key processes in your organisation:
- You will be able to directly generate and issue your electronic invoices electronic invoices to your customers.
- You will be able to convert and register conventional invoices you receive from your suppliers into e-invoices.
- You will have a unified space in the cloud in which internal departments, customers, suppliers and whoever you want can find information and access accounting and invoicing information.
- The employees will be able to record their expenses conveniently and efficiently.
- You will be able to report your tax affairs to the relevant tax authorities to the relevant tax authorities.
As you can see, we are talking about benefits that go far beyond the simple fact of digital digital management of invoices.
How does automated invoicing affect supplier management?
As we have pointed out, the issue of how to manage invoicing with suppliers is probably one of the aspects that most concerns many companies. There are still many SMEs and freelancers who have not yet made the leap into the digital world. For this reason, dealing with all the management of invoices digitally with them can generate fear, uncertainty or mistrust.
However, if you implement a good system of supplier supplier invoicing management system, this fear or apprehension will quickly disappear. We tell you this from experience, as it has happened to us on many occasions. With a system like easyap's, you will have a perfect tool and both you and your suppliers will notice the benefits.
With a solution like the one we offer you, you will be applying the best technology in accounting and auditing. In this way, you will be able to have an automated invoicing system for your suppliers with which:
- They will have access to all the information on each stage of the process.
- They only need to register as a supplier in the system in order to consult the status of any invoice, process incidents, communicate, or whatever. or whatever.
- You will be able to automate the maintenance of all your suppliers' contact details of all your suppliers.
- You will have a unified view of all files and documents in one place.
In addition, our system, which is bidirectional with your suppliers and clients, any of them and you can access and use it 24 hours a day, 365 days a and use it 24 hours a day, 365 days a year. of the year.
Five tips for invoice management
However, although automating your invoicing process with a software like the one we designed at easyap will help you a lot, we are a company in which part of our team is made up of finance specialists. our team is made up of finance specialists. Therefore, we know how the accounting processes of a company work.
In fact, much of the knowledge and experience we have acquired over the years has helped us enormously when it comes to implementing practical digital solutions for any business. That's why, apart from the many advantages that a system like ours can bring you, we give you these five tips for invoice management tips for invoice management:
- You must be up to date with your invoicing obligations. Know the laws and the Invoicing Regulation (Royal Decree 1619/2012, of 30 November). This will help you avoid taxation and fiscal problems. We are talking, for example, about issuing deadlines, the mandatory content they must contain or how long you must keep them, among others.
- Strictly follow the numbering, i.e. the series. The number of each invoice you issue must be unique, sequential and consistent with the date on which it is issued.
- Order and control with a routine for invoice management is essential. Get into the habit of following a methodology with each one, as this will avoid leaving invoices unissued or unrecorded.
- Keep your accounting records up to date. These files are the database with which you will have to deal with the dreaded taxes. Your quarterly and annual tax returns depend on them.
- Rely on technology. What are we going to tell you! Classic Excel can be a good ally. However, unless you have a minimum volume, it is very likely to be a little short and scarce in terms of functionalities. This is where technology that unifies finance and business can save you.
It turns out that these tips we have just given you can be applied in a one-stop shop. The software we offer you at easyap will automate each and every one of these aspects. And don't worry about the price, because we adapt to your business volume. With our solution you pay for each invoice you process and not a fixed monthly or annual cost, unlike many others. What's more, we will implement all this within one week -at the latest and at no additional cost per setup. Shall we talk about your invoice management?
