Communication is essential in any area of life. You meet, socialize, express yourself, listen and, in the workplace, buy and sell. It is intrinsic to all human beings. That is why optimizing all communication processes is so important. At easyap, aware of its relevance, we make sure that communication with those you work with on a daily basis is as efficient as possible. And, above all, we try to improve the relationship with those who sell you their services. In this article we tell you what a supplier portal is and how it can help your brand thanks to its many advantages.
What is a supplier portal?
Let's start with the basics, in other words, let's define what a supplier portal is. what a supplier portal is, according to our extensive experience. It is a space where a company's supplier can consult any aspect of its invoices at any time, as well as communicate with the customer. However, there is one factor that plays a key role in what we understand today as a supplier portal: digital.
Until a few years ago, the concept of a supplier portal as we understand it today did not even exist. Any provider, whatever the service, to find out the status of an invoice, would call the customer and ask. This action took time, in some cases several calls, little transparency, inefficient communications... Until the boom of the online world.
The portal concept is associated with this digital boom, since these are located in cloud software. software in the cloud. Through them, a common access point for common access point for suppliers and customers to which they can resort to make queries or report incidents. As you will understand, for the business world, the arrival of these supplier portals means a dramatic improvement in improvement in communication due to the optimization of resources it provides. it brings.
Likewise, the supplier portals are part of what is currently known as Software as a Service (SaaS). These are platforms that allow users to access and use various cloud applications within a single software package. Therefore, within a SaaS you can have your supplier portal, a content manager or ERP, a space where you can register employee expenses, a program for your electronic invoicing...
The 7 advantages of a supplier portal for a business
Therefore, as you will see after understanding what a supplier portal is, we are talking about a service that offers multiple benefits at a business level. It is a tool or software that facilitates communications with suppliers, yes, but its advantages go far beyond that. The main benefits for a business are:
- Promotes the digital transformation of the business fabric, as important as this is nowadays.
- It is an efficient way to automate automation of business administrationIt is an efficient way to automate business administration, since a time-consuming task is now handled electronically. In addition, it significantly reduces the time spent on phone calls and their corresponding economic cost.
- Saves time in procedures, since all the information is accessible since it is in the same space in the cloud and there is no need for the intervention of several people to consult and manage the data.
- Allows internal resources to be allocated to other valuable tasks and business areas.. Company resources are recycled or reused.
- The entire supplier service process is processed and documented, and can be independent of the knowledge of certain teams or individuals.It can also be independent of the knowledge of certain teams or individuals.
- The relationship with the supplier is much more satisfactory, since you will be providing them with the information they need in a more agile way.
- Reduced dependence on IT departments, as long as the software is good and well developed.
In fact, in relation to that last advantage we cited, the trend seems to point to greater investment in SaaS that limit dependence on IT departments. According to Statista, in 2020, more than 48% of national brands will invest between 5% and 15% of their IT budget in this kind of 15% of their IT budget in this kind of software.. This figure represents a growth of more than 17 percentage points compared to 2019.
With all this, the savings in economic and personnel costs are considerable, which means a real improvement for your business. In addition, in a SaaS you have the possibility to include and manage different types of documents:
- E-invoices, conventional invoices and accounts payable.
- The orders and purchases you make.
- Receptions of goods and services and all logistics.
- Payments and other files related to the treasury.
- The promotions that you are doing and their consequent results.
- The expenses of your employees in their workdays, commuting and travel.
And, of course, you will also be able to note and indicate all the incidents that occur with each of these documents.
Why does a supplier portal facilitate the invoicing process?
However, at easyap we are experts in online invoicing. That's why we want to take a closer look at what a supplier portal is or what it implies within the complex process of invoice management.
We are aware that supplier supplier management is one of the pillars on which the accounting of a business is based. And we know that, sometimes, it can generate many complications: incidents, delays, anger, payments to be made... All this ends up hindering and slowing down invoicing.
However, with a program like the one we developed at easyap you will be able to solve and avoid many of these inconveniences. Your invoicing will be much more efficientThe software we design for you will have the following features:
- We implemented a complete circuit in which the supplier can access information at every stage of the process.
- We outsource the process and eliminate unnecessary burdens on systems and accounting for the systems and accounting areas.
- We automate the most frequent user processes that occur with suppliers. We are talking about the registration, incident management, invoice archiving of invoices invoices already paid, the maintenance of contact data...
- The supplier can download his tasks as a portal user.
- We offer a unified view of all documents in a single space, regardless of the source.
- The system is multi-way, so that all kinds of incidents can be managed, bidirectional, can be accessed and used at any time of the day and independently (24/7).
If we add the general advantages of a supplier portal explained in the previous point to the benefits of easyap's billing system, we find ourselves with a software tool to facilitate communications with suppliers. software tool for facilitating communications with suppliers of tremendous potential.
More reasons to install your portal with easyap
And beyond what a system like ours offers for your suppliers and the benefits in your accounting and invoicing, we are going to give you more arguments to do it with us. First of all, with easyap you will be opting for a company with more than two decades of company with more than two decades of experience developing this type of digital solutions.
On the other hand, we have undertaken this kind of projects in different parts of the world. projects in different parts of the world (Spain, Europe, North Africa, America...) and in different sectors. and in different sectors. Our system works efficiently in companies in markets as diverse as telecommunications, automotive, marketing, banking and finance. We are "all-rounders" and we adapt our solution to each client.
At the same time, another of easyap's strengths is that we adapt to companies of different sizes and turnover volumes. Why? Because with our solution you will pay for each invoice processed and not a monthly fee that many businesses can easily reach and others cannot. Likewise, we also we convert a fixed cost into a variable cost.
Don't these seem to you more than enough reasons to contact us and digitize your invoicing and digitize your invoicing by installing a supplier portal and an efficient and quality software?
