Provider Invoice Receipt in easyei

Process

easyei is a web-based e-invoicing provider portal that allows you to have a single entry point for all invoices received from suppliers, regardless of their format, and transfer them to the accounting system. You work with images and data, no paper and no uninterpretable electronic formats.

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1. Delivery Address:

Paper invoices can be collected by mail bag or in a centralized PO box looked after by easyap.

easyap will assign a centralized address MI_Empresa@factura.es or MY_Company@invoic.es for your invoices in pdf, xml, e-invoice, EDI... If the customer has a centralized mailbox no change is required.

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2. Sending of Invoices:

The providers send their invoices, on paper or in electronic format(pdf, xml, EDI,...) to the assigned addresses. Possibility to personalize formats by provider

If you wish, your suppliers can create their invoices directly on the Web portal or upload them via structured files in a standard format.

For paper invoices there is scanningfunctionality directly integrated into the portal. Paper / pdf invoices use OCR procedures integrated in the portal and certified scanning and electronic signature to generate electronic invoices with full legal validity.

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3. Invoice Receipt:

The invoices are received, no matter what format, in the easyei electronic invoing portal from easyap.

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4. Electronic Signature:

The invoices are electronically signed to guarantee their legal validity

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5. Acceptance of Invoices:

Invoices, once accepted, are downloaded and/or sent to your accounting system in the agreed format.

Workflow:

The incorporation of matching and approval workflows is also within easyap's scope of service.
For more information click here

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6. Electronic custody and status information:

The invoices stored in the easyei portal will be available for later consultation for the agreed time period

The feedback of invoice statuses as payment information is part of the basic information to be shown to the supplier.

Highlighted Features ...

  • one unique letterbox for invoice receipt in any format: paper invoices, pdf, edi, e-invoice, xls, word...
  • physical or electronic letterbox for receipt
  • notification to providers of correct invoice receipt
  • possibility to personalize formats in agreement with providers
  • application for invoice OCR and validation of images. Certified digitalization to ensure legal validity of converted invoices.
  • the invoices, with their data and their images can be sent to the accounting system
  • place for safe-keeping and consultation of all invoices received with images and data
  • transfer to easyapIP for use of invoice processing workflows
  • supplier billing statement information

Mutual benefit: provider satisfied and resources freed.

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