Document Management Process
Paper Invoice Process
Prior to processing paper invoices, document management is carried out.
The document management performed by easyap processes received documents, classifying and digitizing them to ensure indefinite preservation. It also handles document archiving and destruction upon request.
These are the steps information follows in the document management process, from invoice reception to subsequent document delivery.
Certified Digitization and Invoice Capture
Current Reality
Typically, the way invoices are processed is slow, inefficient, and expensive.
Driven by the wide variety of invoice formats and the deficient prediction of structure in detail lines, even automated OCR (Optical Character Recognition) invoice capture technology still fails to adequately solve this activity.
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Mutual benefit: satisfied supplier and freed-up resources.
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Our Proposal for Document Management
easyap proposes a solution based on an adequate balance between technology and the dedication of specialized personnel. We provide the digital image and invoice data.
easyap is approved by the Tax Agency for certified invoice digitization. This new process eliminates the obligation for physical archiving of invoices, as the generated digital documents meet all required fiscal/legal requirements.
Benefits
- Converting fixed costs to variable
- Cost Savings
- Reduction of the invoice accounting cycle
- Improved invoice accessibility
- Minimizes lost invoices
