Reception of electronic invoices in easyei
Process
easyei is a web e-invoicing provider portal that allows for a single point of entry for all invoices received from suppliers, regardless of their format, and transfers them to the accounting system. It works with images and data; there is no paper or uninterpretable electronic formats.
1. Submission Address:
Paper invoices can be collected via courier service or at a centralized post office box managed by easyap.
easyap will assign you a centralized address MI_Empresa@factura.es or MY_Company@invoic.es for your invoices in PDF, XML, factura-e, EDI file format… If the client already has a centralized mailbox, no changes are required.
2. Invoice Submission:
Suppliers send their paper or electronic invoices (PDF, XML, EDI,…) to the assigned addresses. The possibility to customize formats per supplier is available.
If desired, your suppliers can prepare their invoices directly on the portal via the Web or upload them via structured files in standard format.
For paper invoices, scanning functionality is available directly integrated into the portal. Paper/PDF invoices utilize OCR procedures integrated into the portal, and certified digitization and electronic signature to generate electronic invoices with full legal validity.
3. Invoice Reception:
Invoices are received, regardless of format, on easyap’s easyei electronic invoicing portal.
4. Electronic Signature:
Invoices are electronically signed to ensure their legal validity.
5. Invoice Acceptance:
Once accepted, invoices are downloaded and/or sent to your accounting system in the agreed format.
Workflow:
The incorporation of matching and approval workflows is also within easyap’s scope of service.
For more info, click here
6. Electronic Custody and Status Information:
Invoices stored in the easyei portal will be available for future consultation during the agreed period.
Invoice status feedback, such as payment information, is part of the basic information to be shown to the supplier.
Highlights …
- single mailbox for receiving invoices in any format: paper invoices, PDF, EDI, facturae, XLS, Word…
- physical or electronic mailbox for reception
- notification to suppliers of correct invoice reception
- possibility of customizing formats agreed with suppliers
- application for OCR and image validation. Certified digitization to convert invoices into legally valid documents
- invoices with their data and images can be sent to the accounting system
- place for custody and consultation of all received invoices with their images and data
- transfer to easyapIP for the use of invoice processing workflows
- invoice status information to the supplier
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Mutual benefit: satisfied supplier and freed up resources.
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