Online Tax Filing

SII, TICKETBAI and SILICIE

Current Situation

On July 1, 2017, the mandatory phase of the Immediate Supply of Information (SII) for submitting VAT declarations through the Tax Agency’s Electronic Headquarters came into force, and on January 1, 2018, it became mandatory for the Provincial Councils. There is also SILICIE (Immediate Supply of Special Tax Accounting Books).

On January 1, 2022, the TicketBai initiative for online invoice submission in the Provincial Councils comes into force.

In the rest of Europe, similar initiatives also exist, such as Portugal’s SAPF-PT, as well as in France, where it will be mandatory starting January 2023.

The submission of forms is gradually being eliminated, as well as the preparation of the VAT ledger books.

All company invoices are affected, including issued invoices, received invoices, and receipts.

The requirements for sending Tax Information must be met; the submission must be made through the corresponding Electronic Headquarters’ “WEB Service” using certified transactions with an electronic signature. The monitoring, acceptance, and/or rejection of submitted records and forms are carried out via the same channel.

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Our Proposal – Online Tax Filing

easyap provides its clients with the **easyei** portal as a consolidating element for sending invoicing information to the Tax Agency. Regardless of the client’s ERP/Accounting System or the number of systems, easyap maps and categorizes invoice information according to the technical/functional requirements of the AEAT. No specific development is necessary; easyap adapts to each client’s information model.

Benefits – Online Taxes

Task Outsourcing. Optimization of internal Systems resources
Variable cost per transaction
Independence from client accounting systems and regulatory changes
Formal Validations: transactions are validated prior to sending to the corresponding Tax Agency
Error Management Workflow: handling of first and second level rejections
Mapping and Logic: adaptation of coding according to the requirements of the corresponding Tax Agency
Feedback to the Accounting System based on received responses (transactional control)
Online consultation of data reported to the corresponding Tax Agency and cross-checked consultation.
Possibility of managing Modifications and Cancellations

What is the tax submission process with easyei?

**easyei** allows adaptation to the regulations of each of the corresponding Tax Agencies: AEAT, Regional Treasuries, Portuguese Tax and Customs Authority, with the new VAT and Invoicing management system based on real-time information of commercial transactions.

1. Invoice Issuance:

Invoices are issued in the accounting system/ERP following the usual procedure.

Supplier Invoice Accounting

The accounting of supplier/creditor invoices is carried out following current processes without requiring any changes.

2. Reception of Invoice Records

The records are transferred to the easyei portal.
a. Flexibility of communication protocols via web services and/or file transfer.
b. Adaptable to any ERP

3. Formal Validations and Workflow

– FORMAL AND INTEGRITY VALIDATIONS
Prior to submission to the corresponding Tax Agency
Notification to users

– EXCEPTION WORKFLOW
Task assignment to a person with resolution capability
Management of incident resolution SLAs

– MAPPING AND LOGIC
Invoice categorization based on the corresponding Tax Agency regulations
Assignment of coding based on business rules

electronic-invoice-issuance-easyap-invoice-signature

4. Transfer Signature

The transfer is signed either by the client or by the portal’s certificate.

5. Transfer of Records to the Tax Agency's Electronic Headquarters

The fields of the billing records specified by the corresponding Tax Agency are submitted.
Acceptance or rejection.
Notification to the client via Workflow in case of rejection.

6. Acknowledgment of Receipt

Option to update records with the acceptance/rejection from the corresponding Tax Agency.

7. Custody of Submitted Records and Status

If status information is not desired in the ERP, the records and their status are stored in the easyei portal for consultation during the agreed period.

Key Features

The easyEI platform allows the secure and unattended transfer of transactions according to SII regulations to the AEAT and SII and Regional Tax Authorities. Among others, we highlight the following functionalities:

…FAQs?

Interfaces y Formatos
Interface Estándar según especificación de las Agencias Tributarias
Interface Simplificado easyap format XML, TXT, XLS
Formato 340
Adaptación a cualquier formato del ERP del Cliente

Carga de transacciones
File transfer vía FTP, sFTP o FTPs o online vía Web Services
Securización comunicación VPN, política de Firewall en base a origen …
Comunicación cliente-easyap / easyap-cliente

Validaciones y Workflow excepciones
Validaciones Formales en base a formato y dependencias (NIFs válidos, codificación correcta caracteres soportados ...)
Validaciones aritméticas de segundo nivel
Validaciones adicionales de negocio en base a información de entrada
Bloqueo de envío de transacciones erróneas
Reporte de excepciones basado en reglas de negocio, ( tipo de error, tipo de rechazo, tipo de transacción …)

Eventos y Notificaciones
Registro de todos los eventos: tipo de evento, fecha, usuario …
Configuración de notificación a usuario a nivel de evento
Trazabilidad transaccional

Mapeo y Lógica
Mapeo de codificación AEAT en base a datos de entrada
Lógica de bajas y modificaciones en base datos recibidos

Operación
Proceso de registros de entrada de Alta, baja y modificación
Posibilidad de alta, baja y modificación online vía WEB
Consulta online de transacciones directamente en AEAT (Contraste de registros)
Cuadro de control por periodo