Supplier invoice process

ThyssenKrupp

Electronic invoicing is a reality all over the world. That's why German company ThyssenKrupp entrusted us with its business digitization process.
The 100% manual process became automated, bringing enormous benefits to the company.

Objectives

Digital Business Transformation

Global Electronic Invoicing

Unification of the company's billing process

Centralization of the invoice issuance process

This German industrial group conducts many of its operations in Spain, with a strong presence in Madrid and other cities throughout the country.

Before easyap:

Before easyap arrived, the process was completely manual and managed by a team of people who handled just over 7,000 invoices per month.
There was a lack of visibility in the process, and they were aware that errors existed.
They also sensed that the process would take a long time.

After easyap:

The 90% of invoices are automatically recorded. without human involvement.
There is complete visibility of the process and internal control mechanisms.
We have been able to cope with a significant monthly increase in the number of invoices processed, reaching 18,000.
easyap was consolidated as the unified system for invoice processing (apart from ERP).
The billing cycle was drastically reduced from days to hours.

Completing this task wasn’t easy: we used one system for many companies, centralizing the invoice reception and data capture. And using electronic invoicing is one the keys.

Process:

Our workflow covers all steps of the process, including applications and back-office accounting services, optimizing resolution and synchronization with all parties involved. This has resulted in increased productivity, real cost savings, and visible reduction in the time required to resolve exceptions and approval processes.

Automating the electronic invoicing process fixed the problems associated with manual work. This allowed ThyssenKrupp to invoice up to 180,000 invoices per year.

Results

Increased accessibility

Immediate visibility for the entire team of the invoices for each operation.

Increased productivity

Having access to all the information in the system increases the productivity of the actors.

Full process control

and the entire process is controlled step by step

Time optimization

fewer hours spent creating invoices.

Better customer/supplier relationship

With everything on one platform, there is greater fluidity and a better relationship.

Automatic invoice posting:

optimization of the number of hours spent on accounting.

Better Treasury planning

With information accessible in one place, planning improves.

Tangible results

Thanks to managing and recording data and processes, everything can be seen and measured.

“Over the last 10 years, we have used the Easyap tool, which has allowed us to streamline several processes in the accounts payable department, increasing productivity, adapting to digital transformation, and establishing improvements in administrative management processes (registration, accounting, responses to suppliers, etc.). This has allowed us to incorporate new entities without increasing the department's resources. In addition, we have adapted to all regulatory changes in a transparent manner, without affecting the core process. The experience has been very good and the improvement in productivity has been very significant."

-Carlos García Jiménez
Manager / Accounts Payable-Tax-Insurance