Supplier Invoice Process

ThyssenKrupp

Electronic invoicing is a worldwide reality. That’s why the German company ThyssenKrupp entrusted us with its business digitalization process.
The 100% manual process became automated, bringing enormous benefits to the company.

Objectives

Business Digital Transformation

Global Electronic Invoicing

Unification of the company’s invoicing process

Centralization of the invoice issuance process

This German industrial group carries out many of its operations in Spain, with a strong presence in Madrid and other cities across the country.

Before easyap:

Before easyap arrived, the process was completely manual and managed by a team of people handling just over 7,000 invoices per month.
There was a lack of process visibility, and they were aware of existing errors.
They also suspected that the process times were long

After easyap:

The 90% of invoices are automatically accounted for without human intervention
There is total process visibility and internal control mechanisms
A significant monthly increase in the number of processed invoices has been managed, reaching 18,000
easyap was consolidated as the unified system for invoice processing (apart from the ERP)
The invoicing cycle duration was drastically reduced, changing from days to hours

Completing this task has not been easy: the first step was to centralize invoice reception and data capture. And the reception of electronic invoices has been one of the elements considered

Process:

Our workflow covers all process steps, including back-office accounting applications and services, optimizing resolution and synchronization with all involved parties. This has resulted in increased productivity, real cost savings, and a visible reduction in the time required to resolve exceptions and approval processes.

Process automation solved the problems associated with manual work. This allowed ThyssenKrupp to record up to 180,000 invoices per year.

Results

Increased accessibility

immediate visibility for the entire team into invoices for each operation.

Greater productivity

with access to all system information, stakeholder productivity increases.

Total process control

and the entire process is controlled step by step

Time optimization

fewer hours spent on invoice creation.

Improved Client / Supplier relationship

with everything on one platform, fluidity is greater and so is the relationship.

Automatic invoice accounting:

optimization of hours invested in accounting.

Improved Treasury planning

with information accessible in a single space, planning improves.

Tangible results

by managing and recording data and processes, everything can be seen and measured.

“Over the last 10 years, we have used the Easyap tool, which has allowed us to streamline various processes in the accounts payable department, increasing productivity, adapting to digital transformation, establishing improved times in administrative management processes (Registration, accounting, supplier responses…), this has enabled us to incorporate new companies and entities without increasing department resources. ”Additionally, we have adapted to all regulatory changes transparently, without affecting the core process. The experience has been very good, and the improvement in productivity has been very significant.”

-Carlos García Jiménez
Head / Account Payables-Tax-Insurances