Digitizing invoicing is no longer optional for Spanish companies: it is a legal, operational, and financial requirement. Here, e-invoicing systems integrated with ERPs are the most effective way to automate tasks, comply with regulations, and gain visibility in accounting processes. In this scenario, easyap positions itself as one of the strongest platforms in the market, integrating seamlessly with ERPs such as SAP, Sage, Microsoft Dynamics, Oracle and others. But what advantages does this integration between systems and e-invoices? What kind of connection is there with each ERP? We analyze it in detail below.
What does e-invoicing integrated with an ERP entail?
E-invoicing allows you to issue, receive, and store invoices in digital format with full legal validity. However, its true potential is realized when you integrate it with the corporate ERP. This generates direct communication between the invoicing system and the purchasing, accounting, and treasury modules.
Broadly speaking, integrating e-invoicing software with an ERP means:
- Automating invoice registration and approval.
- Reconciling orders, accounts, contracts, and delivery notes.
- Eliminating tedious, repetitive manual tasks.
- Validating fiscal and accounting data in real-time.
- Synchronizing workflows between different departments.
Integration Comparison: easyap vs. Other Systems
The truth is that, with digital transformation, numerous invoicing systems have appeared. Moreover, most of these e-invoicing solutions on the market offer connections with ERPs.
However, there are differences among them, as not all of them ensure a real and deep integration. In contrast, easyap does (and with the major brands in the market), as this table reflects.
Comparison Table: Level of Integration with Corporate ERPs
It is clear that easyap stands out for offering a much richer technical, functional, and document integration, with validations, traceability, and reporting synchronized with the ERP.
In any case, we will now see how easyap, as an e-invoicing system integrated with ERP, works hand in hand with the best solutions.
easyap and SAP: advanced integration with business logic
SAP is one of the most comprehensive ERPs on the market, especially in its version S/4HANA. In this context, easyap has developed tailored integrations for SAP’s most important modules. An advantage that provides a seamless connection between the invoicing system and the ERP.
What does easyap offer in SAP environments?
- Automatic import of invoices from the input system.
- Validation against purchase orders (MM) and cost centers (CO).
- Automatic posting after approval.
- VAT registration in accordance with SII.
- Document management connected with SAP archives.
Competitive advantage: eliminates manual tasks and provides total process visibility from SAP.
easyap and Sage: ideal for medium-sized businesses
Sage X3 and Sage 200cloud are widely used by medium-sized businesses and corporate groups. Here, easyap offers the possibility to integrate invoicing with these systems without affecting the existing operational environment.
Benefits of integration with Sage:
- Direct connection with accounting and purchasing modules.
- Generation of entries and accounting closings automatic.
- Tax validation according to Spanish regulations.
- Approval workflows tailored to the company’s model.
Competitive advantage: integration without the need for additional developments or complex migrations.
easyap and Microsoft Dynamics: agility in the cloud or on-premise
For its part, Dynamics 365, Business Central, NAV, and AX are widely adopted Microsoft ERPs in companies across multiple sectors and countries. In this scenario, easyap is ideal because it adapts to any circumstance, as well as both cloud and on-premise environments.
Featured functionalities:
- Integration via API and webservices.
- Invoice synchronization with purchasing and accounting modules.
- Possibility of OCR validation and approval workflows.
- Compatible with multi-entity and multi-standard environments.
Competitive advantage: architectural flexibility and rapid implementation.
easyap and Oracle: integration in critical and financial environments
When we talk about Oracle E-Business Suite and NetSuite, we are referring to two specific ERPs that are very common in demanding corporate environments. In this integration, easyap provides powerful, scalable, and secure connectivity.
Featured functionalities:
- Automation of accounts payable processes.
- Validation across various currencies, languages, and countries.
- Generation of reports integrated with Oracle BI.
- Support for international compliance (Spain, LATAM, EU).
Competitive advantage: scalability and multi-standard compliance for large groups and enterprises.
What differentiates easyap from other electronic invoicing systems?
Beyond the functions we’ve highlighted for these major ERPs, easyap stands out for its ability to adapt to each client’s actual operations. In fact, it is highly regarded because it respects the ERP structure while simplifying processes.
Likewise, the main differences between easyap and other e-invoicing systems integrated with ERP are:
- Real integration, and not just file export.
- Flexible approval workflows for internal, external, or hybrid users.
- Ready-to-use connectors and tailored integration services.
- Constant regulatory compliance: SII, TicketBAI, Crea y Crece Law…
- 100% Spanish technical and functional support, with over 20 years of experience.
Therefore, in an environment where tax obligations are increasing, financial control is tightening, and automation is a requirement, easyap is the most complete and connected solution. It’s no longer just about digitizing invoices, but integrating them with your entire financial process. There, you need a solution that speaks the same language as your ERP.
Why choose easyap?
Over more than 20 years, easyap has demonstrated its ability to integrate into SAP, Sage, Dynamics, Oracle, and proprietary environments. What’s more, it has done so by adapting to each client’s reality without forcing structural changes.
Therefore, we would say that easyap is the best solution because not all e-invoicing systems are the same. Some “only” digitize PDFs. Others provide partial integration. But only a few —and among them, easyap— offer total integration with your ERP, automating, validating, and controlling every step of the process.
So if you are a financial director and you are looking for a scalable, flexible solution adapted to your current ERP, easyap is your ideal partner to move towards complete digitalization of the invoicing area.
To conclude, and aware that integrations are among the aspects that most concern CFOs, we will now answer the frequently asked questions many companies have. And if you need to resolve further questions, contact us.
Frequently asked questions (FAQs)
Does easyap require changing my ERP?
No. Adapts to existing ERPs, connecting via APIs, specific connectors, or structured file exchange.
Can it integrate with custom-developed ERPs?
Yes. Easyap’s solutions feature RESTful APIs and custom options for connecting with internal solutions.
How long does a standard integration take?
Between 2 and 6 weeks, depending on the ERP and the level of customization required by each system and business.
Is easyap ready for mandatory e-invoicing in Spain in 2025?
Completely. The system complies with all requirements of the Crea y Crece Law and with the rest of the e-invoicing regulations in Spain. Furthermore, if you operate in other countries, it also complies with the applicable foreign laws.
