Mutually beneficial strategy. That would be the translation of a concept that is very popular in today's business language: win-win. Win-win, literally in English. But beyond its linguistic meanings, the idea behind the term is what a supplier portal such as easyapp's brings to the table. supplier portal such as easyap to both your company and your customers. A functionality that has advantages for all of you and that we would like to detail in the following lines.
The supplier portal, a help for everyone
Before we get into how the supplier portal helps your customers and your company, let's lay the groundwork for the article. So, let's start by defining exactly what this tool isso useful in automated accounting and automated accounting and invoice approvaland which is increasingly in demand and used by companies in all types of industries.
At easyap, we would say that a supplier portal is an online platform online platform that allows companies to interact with their suppliers more efficiently. A secure digital space where collaborators and suppliers can consult information and access resources and data about their operations with the company. We are talking about invoices, for example, delivery notespurchase orders, performance reports, policies and procedures.
Because of their functions, supplier portals, commonly include features such as those listed below:
- Allow register the profile of several suppliers with general and detailed with general and detailed information.
- Facilitate the management of different documentsPurchase orders, online invoices, etcetera.
- Help to establish a two-way bidirectional communication between the company and its suppliers.
- Provide performance tracking reports and for supplier and for supplier evaluation.
- Provide access to company files and policies. company files and policies.
In short, we are talking about a key tool in today's digital environment, as it simplifies and improves the management of commercial relations..
What types of supplier portals are there?
Likewise, with the dizzying pace at which new technologies are advancing, it is now possible to find different types of supplier portals. it is possible to find different types of supplier portals. Especially, based on the functionalities that each one can offer. In this sense, the most common ones are:
- Basic supplier portal. It is the simplest, which simply provides a platform for your employees and suppliers to access basic information about your company (contact information, policies and procedures...).
- Order management portal. This is the one that allows your suppliers to receive and manage purchase orders online, as well as to view pending orders, accept or reject orders, send shipping confirmations, receive status updates...
- Invoicing portal. This type of portal offers your suppliers the ability to create and send electronic invoices, which streamlines the invoicing process and reduces the time it takes to process and pay.
- Collaboration portal. This kind of supplier portal focuses on fostering two-way communication between your company and your collaborators (problem solving, production planning and collaboration on specific projects...).
- Performance tracking portal. This is the one that allows you to evaluate the performance of your suppliers through key performance indicators or KPIs such as quality, delivery time or economic cost.
In general, the choice between one or the other will depend on the specific needs of each company and the characteristics of your suppliers and your business. However, with companies like easyap you can enjoy comprehensive solutions that include most or all of these functionalities in the same software.
What are the advantages of a supplier portal for your customers?
We opened this article by emphasizing that an efficient supplier portal is a win-win because it offers mutual benefit to your company and your own suppliers or collaborators. Or, at least, the one we can develop for you at easyap. On the one handon the one hand, your suppliers benefit from advantages such as those described below.
Improve the efficiency and productivity of your suppliers
A supplier portal helps automate manual processeswhich can save you time. In that way, it improves efficiency in supply chain management. For example, suppliers can send you invoices and get paid faster, which increases their productivity and improves your cash flow. cash flow.
Offer greater transparency and collaboration
These portals make communication between your company and your suppliers more direct and transparent.. They have the advantage that they can access relevant information about the products or services requested whenever they want and from anywhere. They can even contribute to solve problems or issues in real time and instantly.
Reduce economic costs
A supplier portal lowers the company's costs by automating supply chain management processes and reducing the number of manual errors.. In addition, it can help reduce costs and deal with sensitive accounting issues such as accounts receivable. accounts receivable from suppliers by speeding up the payment process and shortening lead times.
Optimize relationship and user satisfaction and experience
By providing a portal to employees and suppliers, your company can demonstrate its commitment to transparency and collaboration. demonstrate its commitment to transparency and collaboration. This can both improve the business relationship and increase their satisfaction and loyalty to you.
Benefits for your company
In turn, your organization will also benefit from implementing a supplier portal. We return to the concept of win-win in which both you and your employees win. In this case your business will benefit in areas such as those described below.
More efficiency also for your business
With a good portal you automate many manual processes and, in that way, reduce the time needed to manage the relationship with your suppliers.. They can send electronic invoices comfortably and more autonomously, which greatly speeds up the whole process and reduces errors.
Improved collaboration and communication
Supplier portals allow you to have have a much more fluid bidirectional communication with them. Likewise, they can consult any information in real time, whether it is about the products or services requested, and can collaborate with you to solve any problem or incident.
More transparent and closer brand image
With a supplier portal you also provide your suppliers with access to detailed information about your company's requirements, policies and procedures, and any other important documents. In this way you will be contributing to increase suppliers' trust in you and your brand image will be closer and closer.
Evaluation of your suppliers
A supplier portal is an ideal tool with which to evaluate supplier performance against to evaluate the performance of suppliers based on performance indicators.. In turn, with the data you collect, you can make strategic and business decisions based on data and continue or not the business relationship with them.
Cost savings
Just like your suppliers, with a well-developed portal you can automate your supply chain management processes and eliminate many manual errors. automate your supply chain management processes and eliminate numerous manual errors. Therefore, you will be reducing your company's economic costs.
Why the easyap supplier portal is different
However, as you could see when we talked about the types, there are supplier portals that are more efficient and complete than others. In this sense, the one we developed at easyap stands out above others for several reasons:
- Integration with accounting systems. Our solution integrates with the main accounting systems in the market. Therefore, you can automatically manage the invoices you receive from your suppliers. In addition, you can validate and approve them easily.
- Process automation. The easyap software offers you a wide range of automation tools, beyond the portal itself. In this way, you simplify the management processes of all types of documents related to your suppliers.
- Customization. At easyap we adapt to the specific needs of your company and your market. In this sense, we design a fully customized portal for your suppliers according to your requirements.
- Integration with other systems. The solution we develop for your company integrates with other business systems (employee expense records, for example). We also adapt it to the corresponding tax administration services.
- Security. With our supplier portal you guarantee the security of your company's and your suppliers' data, since we work with a data encryption system. In addition, you have the possibility of establishing your own access permissions to any information that is registered in the portal.
In conclusion, the easyap supplier portal stands out due to its integration with integration with automatic automatic accounting systems, process automation, customization, integration with other systems, data security and a wide range of functionalities. In other words, a complete and highly effective solution for you and your customers. A win-win whichever way you look at it. Want to know more?
