Accounts Payable Process

Enagas

Optimize the invoicing process of an energy giant like Enagás. That was the challenge presented to us, which we accepted with very satisfactory results. And an experience we also want to share.

Objectives

Business Digital Transformation

Global E-invoicing

Unification of the company’s invoicing process

Centralization of the invoice issuance process

Enagás (National Gas Company) is a well-known leading company in the energy and infrastructure sector, working with gas and renewable gas transport networks and operating in several parts of the world.

Before easyap:

Enagás contacted us to optimize their resources and everything related to their invoicing process. We saw the opportunity for a great challenge that, with our experience, could be successfully carried out.

The task was not easy:

Enagás had a completely manual AP invoice process.
They lacked complete visibility of the process and operated in a decentralized environment

After easyap:

Over 85% of invoices are automatically accounted for
Over 40,000 invoices are managed annually, with full team accessibility to each invoice.
All invoicing for the group’s various companies was unified on a single platform.
It is part of the business’s massive digital transformation
Centralized invoicing with absolute visibility and process measurement
They have converted a fixed cost into a variable one.

The results speak for themselves selves: increased productivity and time optimization thanks to automation and an improved client/supplier relationship with greater team accessibility to each invoice.

Process

First, we unified all the company’s invoice management processes into a centralized system. We validated all of them through workflows and resolved every existing conflict. Additionally, costs decreased thanks to per-invoice pricing instead of a predetermined fixed price. And an important and growing part is the use of electronic invoicing.

Results

Increased Accessibility

immediate visibility for the entire team into invoices for each operation.

Costes variables X fijos

transformation of fixed costs into variable costs, as the price is per invoice.

Greater Productivity

with access to all system information, the productivity of stakeholders increases.

Total Process Control

and the entire process is controlled step by step

Time Optimization

fewer hours dedicated to invoice approval and exception resolution.

Better Client / Supplier Relationship

with everything on one platform, fluidity is greater, and so is the relationship.

Automatic Invoice Accounting:

optimization of the number of hours invested in accounting.

Actual Expense Provisioning

expense management and forecasting has been greatly optimized.

Better Treasury Planning

with information accessible in a single space, planning improves.

Tangible Results

thanks to managing and recording data and processes, everything can be seen and measured.

“In the last four years, at Enagás, we have evolved from a highly manual process for managing supplier invoices to one of automatic accounting, with electronic approval and order matching integrated into our ERP. Thanks to event traceability and the implementation of business rules, compliance with the internal control and audit policy is guaranteed, which is of great importance for a company listed on the IBEX35”
-CFO Enagás