Many companies have had to and have to continually fight to get their employees to adequately register their company expenses. The department of Accounts Payable must execute a Herculean task when it comes to dealing with annual or periodical reports that are passed to them by employees and try to balance them with the data that they have from company credit cards, the general company expense policy, and reflect this all in the company accounts.
BYOD Policy: Mobile technology and employee expense management
As it is a laborious process, and doesn’t always function with the necessary fluidity, one of the parties always loses out. When an adequate follow up is not carried out of the employee expenses, the company loses money or the employees are not adequately compensated on time nor in quantity. Either of these is a disadvantage for the company and reduces efficiency.
The revolution that society has experienced through the introduction of “smartphones”, has transcended to companies and it has extended quickly thanks to policies like BYOD (Bring Your Own D or an investment in technology by the company with the goal of creating an advanced and evolved corporate model.
BYOD Policy Benefits
The key to this incorporation of mobile technology into the daily lives of employees is accessibility and connectivity in real time and from any location. With an appropriate application for the management of employee expenses that allows access from the cell phone, the employee can register an expense at the same time it occurs, assign a category, take a picture or scan the ticket or invoice ... and so everything is recorded and accounted for on the platform that is accessed by both employee, supervisor and accounting department staff.
Undoubtedly, the cell phone is already an important professional tool for the employee who is highly mobile and must be able to access documents and applications related to his work, but it is also a strategic point for the company, since, by facilitating the task of recording, approving and accounting for expenses in real time, the process will be substantially improved, gaining agility and efficiency.
Obviously, mobile access is a strategic access when you can count on an adequate platform which organises the whole process and complies with the required functionalities. In this video we can see how the employee expense management is improved with the incorporation of an intelligent application that allows employees to register their expenses with their mobile.
