PEPPOL: la apuesta europea para la facturación electrónica

Mar 19, 2021 | Workflow de facturas

A great consequence of globalization. This is how you could quickly and directly define the reason why PEPPOL was born , that term that is increasingly heard when talking about secure and agile online billing. In today’s times, in which communication is global and information and data are transmitted from one end of the world to the other in a few seconds, that it is done safely is essential. For this reason, the birth and implementation of standards such as PEPPOL means a breakthrough and a guarantee of communication for any agent involved in the process of electronically managing any financial accounting process. Welcome to the new digital age.

PEPPOL What is it and what is it for?

First of all, it is best to define PEPPOL, what it is specifically and everything that it encompasses as a concept. The word is made up of the acronym in English for Pan-European Public Procurement Online and, according to its own website, “it is not an electronic purchasing platform, but rather provides a set of technical specifications that can be implemented in eProcurement solutions. and existing eBusiness exchange services to make them interoperable between disparate systems across Europe ”. 

To put it more simply, it could be defined as a security standard that, through open source software and a series of technical specifications, allows secure online communication and billing between the various agents attached to said network. Originally, it was thought as a network to provide security for cross-border sales made between companies and administrations (B2G) at the European level. However, currently through PEPPOL processes between companies (B2B) and even between administrations and clients (G2C) are also managed. In other words, it has also become a guarantee for international trade.

Invoices, catalogs, electronic delivery notes … Any type of document is transferred through a network with a single common entry point for agents. That is the main difference between the traditional system that was used previously, EDI, and PEPPOL, which does not start from individual contracts between each supplier and administration, but uses a common network for all.

How does the Peppol network work? 

In its day, PEPPOL was structured by a series of multilateral agreements that emerged between 2008 and 2012, while the project itself was being developed under the supervision of the European Commission. At the end of this and given its success, the international non-profit association OpenPEPPOL was born, which is currently in charge of maintaining the service. A service that, to guarantee the security it boasts, is based on 3 technological principles:

  1. The network itself, eDelivery, which connects the different systems of companies and administrations, allowing communication and the transfer of invoices and other processes in a secure way.
  2. The requirements and technical specifications that the documents that are managed through it must meet.
  3. The legal and legal framework that the platform establishes for all its users.

Also, as a company, to send, for example, electronic invoices through this system you need a connection to an access point. This access point works in the same way as those used by mobile phone service providers. Once the user has connected to the platform, he is given an identification that, after being verified by the network (which takes one day, approximately), will allow him to send electronic invoices , UBL and many other documents to adhered administrations and organizations . 

And how do you know if the administration or company to which you want to send an electronic invoice is within the network? Very easy. Simply enter the name of the same in the search engine of the platform’s own website and, if it is, it will appear. 

easyap is also part of Peppol

So easy and simple that PEPPOL is no longer just the optimal and secure platform for instant online transfers between government bodies and companies. Companies like us, easyap, among the interconnection providers that we have, Peppol is one of the main ones. After verifying its reliability, we use it both for procedures with institutions and with other client companies. In other words, we also use it in both B2G and B2B commerce. We place our trust and the security of our transactions and financial transfers in a comfortable, reliable platform to which more and more citizens, governments and companies adhere. 

Where is PEPPOL used?

A pesar de que la plataforma se gestó bajo el amparo de la Comisión Europea, ahora mismo lo emplean también empresas e instituciones públicas de países no pertenecientes a la Unión Europea. Sin ir más lejos, se puede utilizar en naciones como Canadá, Australia, Estados Unidos, Nueva Zelanda o Sudáfrica, además de los pertenecientes a la UE.

De hecho, para resaltar el éxito de PEPPOL a nivel mundial, es llamativo recordar el caso de Singapur. En el pequeño país asiático, para fomentar el comercio internacional y sobre todo con organizaciones y administraciones europeas, se ha incentivado el uso de la red ofreciendo a las empresas subvenciones que alcanzaban los 200 dólares.

Otro ejemplo es Alemania, potencia económica europea, donde desde abril de 2018 es obligatorio utilizar PEPPOL para enviar facturas electrónicas a cualquier administración pública. Así lo dictaminó el Consejo de Planificación IT Nacional y el pasado mes de noviembre de 2020 fueron más allá, ya que por ley los proveedores de las administraciones federales alemanas están obligados a enviar facturas en formato electrónico.

For both companies and individuals, the procedures with the administrations have never been easy. Even less if the technological component is added. Paperwork and documentation that, if managed over the Internet, can cause more problems. For this reason, platforms such as PEPPOL, to which more and more administrations and companies such as Easyap adhere , make life easier for the neighbor. Neighbor who, with globalization, can live thousands of kilometers away, but with whom, thanks to these technological advances, electronic invoicing can be managed in the safest way in a matter of seconds.


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