{"id":256830,"date":"2023-01-24T22:02:24","date_gmt":"2023-01-24T21:02:24","guid":{"rendered":"https:\/\/www.easyap.com\/?p=249050"},"modified":"2026-08-17T15:08:09","modified_gmt":"2026-08-17T13:08:09","slug":"que-es-ubl-resolvemos-las-dudas-mas-frecuentes","status":"publish","type":"post","link":"https:\/\/www.easyap.com\/en\/blog\/que-es-ubl-resolvemos-las-dudas-mas-frecuentes\/","title":{"rendered":"What is UBL? We answer the most frequent questions"},"content":{"rendered":"<p><span style=\"font-weight: 400\">Advancement, development, innovation, vanguard, future\u2026 All of these are adjectives we can associate with this very interesting process we call <\/span><b>digital transformation. <\/b><span style=\"font-weight: 400\">A process that impacts all areas of society. However, digitalization also presents new challenges every day. In its light, technical tools and concepts emerge that take time to assimilate and master. One of them is what we discuss in this article: <\/span><b>What is UBL?<\/b><span style=\"font-weight: 400\"> Why is it gaining so much relevance lately? And, as far as easyap is concerned, what is its relationship and its<\/span><a href=\"http:\/\/www.easyap.com\/workflow-de-aprobacion-de-facturas\/factura-electronica\/\"> <b>importance in e-invoicing?<\/b><\/a><span style=\"font-weight: 400\"> We clarify this by answering the most frequently asked questions.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">What is UBL?<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h2>\n<p><span style=\"font-weight: 400\">As is common when we talk about technology, Anglicisms are global and frequent terms. At the same time, it&#8217;s also very common to encounter acronyms. And when it comes to <\/span><b>defining what UBL is<\/b><span style=\"font-weight: 400\"> we encounter both. So UBL is the <\/span><b>acronym for <\/b><b><i>Universal<\/i><\/b> <b><i>Business<\/i><\/b> <b><i>Language<\/i><\/b><span style=\"font-weight: 400\">.<\/span><\/p>\n<p><span style=\"font-weight: 400\">However, we are more interested in establishing <\/span><b>what UBL is at a technical level<\/b><span style=\"font-weight: 400\">. In this sense, we are talking about a <\/span><b>standard that has been created and developed for the exchange of electronic documents. <\/b><span style=\"font-weight: 400\">Specifically, UBL is used for invoices, delivery notes, orders, etcetera, in electronic format and between different systems and organizations.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">It is <\/span><b>designed for digital industries,<\/b><span style=\"font-weight: 400\"> that is, for anyone who wants to have a future and survive. Its use is becoming increasingly common and,<\/span><a href=\"https:\/\/www.easyap.com\/blog\/la-factura-electronica-obligatoria-por-necesidad-o-por-comodidad\/\"> <b>in many cases, mandatory<\/b><\/a><b>. Especially when we talk about B2G<\/b><span style=\"font-weight: 400\"> (<\/span><i><span style=\"font-weight: 400\">Business<\/span><\/i> <i><span style=\"font-weight: 400\">to<\/span><\/i> <i><span style=\"font-weight: 400\">Governments<\/span><\/i><span style=\"font-weight: 400\">), as a large number of countries only allow e-invoicing for any operation with Public Administration.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Returning to the <\/span><b>more technical aspects of UBL<\/b><span style=\"font-weight: 400\">, <\/span><b>the UBL format is based on the business standard <\/b><b><i>extensible markup language.<\/i><\/b> <span style=\"font-weight: 400\">This new Anglicism is what we most commonly know as <\/span><b>XML<\/b><span style=\"font-weight: 400\">. It helps automate and simplify business processes. Therefore, UBL has been implemented in several countries and is currently considered the <\/span><b>international standard for electronic invoicing.<\/b><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h2><span style=\"font-weight: 400\">When was it created and for what purpose?<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h2>\n<p><span style=\"font-weight: 400\">To fully understand what UBL is today, you need to know how it was created, in what context, and who propelled it. Likewise, it was created <\/span><b>in late 2002<\/b><span style=\"font-weight: 400\">, although its first version was launched in 2003. Since then, like any digital system, protocol, standard, or tool, <\/span><b>UBL has been updated and optimized<\/b><span style=\"font-weight: 400\"> according to market and business needs. Currently, its <\/span><b>latest version is 2.3.<\/b><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Regarding who created it and with what objective, <\/span><b>the UBL language was developed by the well-known organization OASIS<\/b><span style=\"font-weight: 400\"> (<\/span><i><span style=\"font-weight: 400\">Organization for the Advancement of Structured Information Standards<\/span><\/i><span style=\"font-weight: 400\">). Specifically, it was the result of a <\/span><b>collaborative effort made by several organizations.<\/b><span style=\"font-weight: 400\"> The project was led by OASIS, and their objective was to <\/span><b>standardize the secure exchange of digital business documents within the business landscape.<\/b><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Who manages UBL today?<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h2>\n<p><span style=\"font-weight: 400\">As we have mentioned, UBL was developed by <\/span><b>OASIS. <\/b><span style=\"font-weight: 400\">This organization, created in 1993 with members from all over the world, is a global non-profit consortium. <\/span><b>Its team includes companies, governments, and other non-profit associations <\/b><span style=\"font-weight: 400\">with which it works on the creation and promotion of open standards for information technology.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Currently, <\/span><b>OASIS itself continues to manage and carry out all UBL maintenance. <\/b><span style=\"font-weight: 400\">However, the success that the UBL format has had in the field of electronic invoicing has led many governments to establish it as mandatory, as well as to participate in the standard&#8217;s development processes.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h2><span style=\"font-weight: 400\">How does Universal Business Language work?<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h2>\n<p><span style=\"font-weight: 400\">If we delve into the more technical aspect of UBL, we have already covered <\/span><b>which is an XML language. That is, a markup language.<\/b><span style=\"font-weight: 400\">For those who do not have deep technological knowledge to understand, a markup language <\/span><b>allows structuring and describing certain information and data so that it can be recognized by software.<\/b><span style=\"font-weight: 400\">Likewise, UBL is used to create documents in formats readable by computers and other devices.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">In turn, the use of UBL is actually so simple that it only consists of two easy steps:<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<ol>\n<li><b>You create a UBL document using the XML format.<\/b><span style=\"font-weight: 400\">It records the commercial information of a transaction. That is, the mandatory information and<\/span><a href=\"https:\/\/www.easyap.com\/blog\/que-datos-de-facturacion-necesitan-proporcionar-las-empresas\/\"> <b>the data that an invoice must include.<\/b><\/a><\/li>\n<li><span style=\"font-weight: 400\">Once the document is created <\/span><b>you can send it to another software via a private network using secure protocols.<\/b><span style=\"font-weight: 400\">Furthermore, given the advancements in current software and systems, the recipient can automatically process, store, and conveniently manage the document.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">The <\/span><b>UBL documents are easily readable and processable<\/b><span style=\"font-weight: 400\">, but for this, you need software that accepts and uses these types of formats. Numerous authorities and experts agree that using such a system allows companies to automate processes and reduce human errors.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h2><span style=\"font-weight: 400\">What advantages does UBL offer for electronic invoicing?<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h2>\n<p><span style=\"font-weight: 400\">The <\/span><b>automation is the main benefit <\/b><span style=\"font-weight: 400\">that many people highlight. However, using the UBL format <\/span><b>UBL has many other advantages<\/b><span style=\"font-weight: 400\"> for companies (both public and private) that we should discuss. Specifically, from easyap, we will highlight those we detail below.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h3><span style=\"font-weight: 400\">You automate your business processes<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h3>\n<p><span style=\"font-weight: 400\">With UBL, you can <\/span><b>automate and simplify numerous processes in your business.<\/b><span style=\"font-weight: 400\">Thanks to this language, you can issue, receive, and manage various commercial documents that affect your accounting. And not only that, but you do it agilely, in a standardized and secure way regarding data and information protection.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h3><span style=\"font-weight: 400\">You improve efficiency<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Through XML languages like UBL <\/span><b>you reduce human errors and processing times.<\/b><span style=\"font-weight: 400\">This benefit is inherent to using technology, which eliminates the task of manually entering documents into the system and saves time. Furthermore, you can invest that time and human resources in other functions.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h3><span style=\"font-weight: 400\">You reduce economic costs<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h3>\n<p><span style=\"font-weight: 400\">In line with the previous point, with UBL and e-invoicing <\/span><b>you reduce the costs associated with document management and information exchange.<\/b><span style=\"font-weight: 400\">For example, your investment in storage space, materials, and especially human personnel will be much lower than before.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h3><span style=\"font-weight: 400\">You comply with e-invoicing requirements<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h3>\n<p><span style=\"font-weight: 400\">The UBL language has been implemented in several countries, and the use of <\/span><b>e-invoices is mandatory<\/b><span style=\"font-weight: 400\"> by law throughout the EU and in some other parts of the world. It is already considered an international standard for e-invoicing, therefore, <\/span><b>by using it through a reliable software, you will be complying with the regulations<\/b><span style=\"font-weight: 400\"> established by the authorities.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h3><span style=\"font-weight: 400\">You help combat tax evasion<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h3>\n<p><span style=\"font-weight: 400\">With the digitalization of invoicing processes, the <\/span><b>governments of different countries and regions can more efficiently manage everything related to taxation and accounting<\/b><span style=\"font-weight: 400\"> for businesses. With formats like UBL or<\/span><a href=\"https:\/\/www.facturae.gob.es\/Paginas\/Index.aspx\"> <b>FacturaE<\/b> <b>(in Spain),<\/b><\/a><span style=\"font-weight: 400\"> authorities can better control operations carried out by companies and combat crimes like tax evasion much more effectively.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h3><span style=\"font-weight: 400\">You contribute to sustainability<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Another reason why <\/span><b>UBL has been adopted is its sustainable nature.<\/b><span style=\"font-weight: 400\">Being entirely digital and in electronic format, the consumption of materials like paper is significantly reduced. In this way, the environmental impact companies have on the planet and its natural resources is much lower.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<h2><span style=\"font-weight: 400\">In which countries is the UBL format being used?<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Precisely to leverage all the advantages offered by the UBL format in particular and e-invoicing in general, governments have been promoting them for years. Currently, numerous regulations and laws in countries worldwide establish it as mandatory.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Some examples of <\/span><b>countries or regions where UBL has been implemented<\/b><span style=\"font-weight: 400\"> or is being implemented are:<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">&#8211;<\/span><span style=\"font-weight: 400\"> &nbsp; <\/span> <b>Europe<\/b><span style=\"font-weight: 400\">. Although e-invoicing is mandatory in them, most countries have implemented different formats: FatturaPa in Italy, Facturae (which is another XML format) in Spain, PEPPOL-BIS in Belgium, or ESIDIS in Greece. However, Portugal or Sweden do operate with UBL, and the EU, since 2019, considers it the standard format for operations with any public administration in its member states.<a href=\"https:\/\/www.easyap.com\/en\/blog\/novedades-sobre-la-factura-electronica-en-europa\/\"> <b>Here we tell you about e-invoicing news in Europe.<\/b><\/a><\/span><br \/>\n<span style=\"font-weight: 400\">&#8211;<\/span><span style=\"font-weight: 400\"> &nbsp; <\/span> <b>Japan<\/b><span style=\"font-weight: 400\">. In Japan, a leader in innovation and technology, UBL is also being used for the exchange of commercial documents between companies.<br \/>\n<\/span><span style=\"font-weight: 400\">&#8211;<\/span><span style=\"font-weight: 400\"> &nbsp; <\/span> <b>Latin America.<\/b><span style=\"font-weight: 400\"> Countries like Mexico, Chile, Colombia, and Brazil, among others, have already promoted laws and other types of proposals to establish the UBL standard for e-invoicing.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">We must remember that, although UBL is already a reality in much of the world, there is still a long way to go. <\/span><b>Many of these regulations are still exclusively applicable to B2G,<\/b><span style=\"font-weight: 400\"> so a good number of private companies, in their B2B or B2C operations, do not implement it.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Nevertheless, current and future legislations are moving in the same direction. That of establishing the <\/span><b>mandatory use of UBL and e-invoicing<\/b><span style=\"font-weight: 400\"> in any commercial sphere.<\/span><span style=\"font-weight: 400\">&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Therefore, and by way of conclusion, we pose the following question: why not get ahead and embark on your digital transformation now?<\/span><a href=\"https:\/\/www.easyap.com\/en\/contacto\/\"> <b>At easyap we will be happy to help you<\/b><\/a><span style=\"font-weight: 400\">With it. By implementing our software, you can digitize all your business&#8217;s invoicing, complying with the relevant legislation and leveraging the numerous <\/span><b>advantages of being a digital business.<\/b><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Advancement, development, innovation, vanguard, future\u2026 All of these are adjectives we can associate with this very interesting process we call digital transformation. A process that impacts all areas of society. However, digitalization also presents new challenges every day. In its light, technical tools and concepts emerge that take time to assimilate and master. One of [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":256831,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[269],"tags":[124,123,125,122],"class_list":["post-256830","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-business-ubl","tag-factura-electronica-online","tag-lenguaje-empresarial","tag-ubl"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What is UBL? We answer the most frequent questions - easyap<\/title>\n<meta name=\"description\" content=\"Do you know what UBL is and why it is so important for companies and businesses worldwide? We analyze its full relationship with electronic invoicing.\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.easyap.com\/en\/blog\/que-es-ubl-resolvemos-las-dudas-mas-frecuentes\/\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:locale\" content=\"en_US\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:type\" content=\"article\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:title\" content=\"What is UBL? We answer the most frequent questions\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:description\" content=\"Do you know what UBL is and why it is so important for companies and businesses worldwide? We analyze its full relationship with electronic invoicing.\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.easyap.com\/en\/blog\/que-es-ubl-resolvemos-las-dudas-mas-frecuentes\/\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:site_name\" content=\"easyap\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"article:published_time\" content=\"2023-01-24T21:02:24+00:00\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"article:modified_time\" content=\"2026-08-17T13:08:09+00:00\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.easyap.com\/wp-content\/uploads\/2023\/01\/que-es-ubl.jpg\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta property=\"og:image:width\" content=\"700\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta property=\"og:image:height\" content=\"467\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"author\" content=\"gabriela\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta name=\"twitter:data1\" content=\"gabriela\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" class=\"yoast-seo-meta-tag\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/blog\\\/que-es-ubl-resolvemos-las-dudas-mas-frecuentes\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/blog\\\/que-es-ubl-resolvemos-las-dudas-mas-frecuentes\\\/\"},\"author\":{\"name\":\"gabriela\",\"@id\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/#\\\/schema\\\/person\\\/2458fc9376850237ddd70f92368fbe11\"},\"headline\":\"What is UBL? 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