{"id":256520,"date":"2024-04-18T15:03:50","date_gmt":"2024-04-18T13:03:50","guid":{"rendered":"https:\/\/www.easyap.com\/?p=251850"},"modified":"2026-08-17T15:04:01","modified_gmt":"2026-08-17T13:04:01","slug":"la-factura-electronica-en-alemania","status":"publish","type":"post","link":"https:\/\/www.easyap.com\/en\/blog\/la-factura-electronica-en-alemania\/","title":{"rendered":"Electronic invoicing in Germany"},"content":{"rendered":"<p><span style=\"font-weight: 400\">Industrial, economic, social&#8230; Germany is a global power in multiple fields, isn&#8217;t it? From easyap, focusing on <\/span><a href=\"http:\/\/www.easyap.com\/workflow-de-aprobacion-de-facturas\/factura-electronica\/\"><b>e-invoicing,<\/b><\/a><span style=\"font-weight: 400\"> which is what concerns us, we take advantage of this article to delve into <\/span><b>e-invoicing in Germany.<\/b><span style=\"font-weight: 400\">Therefore, we will now analyze the requirements and procedures for digital invoicing in this country. It is essential there too and, just like in Spain, it ensures legal compliance and optimizes processes and commercial relationships across the entire business fabric.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Current Status of E-invoicing in Germany<\/span><\/h2>\n<p><span style=\"font-weight: 400\">In line with the rest of Europe and the world, <\/span><b>e-invoicing is experiencing significant growth in Germany <\/b><span style=\"font-weight: 400\">in recent years. In fact, it follows EU trends regarding its implementation. However, to see it more clearly, it is best to answer several key questions to clarify the landscape:&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Tax authority responsible for e-invoicing:<\/b> <i><span style=\"font-weight: 400\">Bundesministerium des Innern<\/span><\/i><span style=\"font-weight: 400\"> (BMI) or Federal Ministry of the Interior. At the federal level, each state or <\/span><i><span style=\"font-weight: 400\">Land<\/span><\/i><span style=\"font-weight: 400\"> assumes its responsibility and management.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Mandatory nature:<\/b><span style=\"font-weight: 400\">Currently, only companies and self-employed individuals operating with the Public Administration are obliged to issue electronic invoices.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Is an electronic signature required?<\/b><span style=\"font-weight: 400\">No.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>How long must electronic invoices be stored?<\/b><span style=\"font-weight: 400\">Currently, it is mandatory to store them for a period of 10 years (although, in certain cases, this obligation can extend up to 11 years).&nbsp;<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">Are B2B electronic invoices mandatory?<\/span><\/h3>\n<p><span style=\"font-weight: 400\">In turn, in November 2023, the German government <\/span><b>launched the latest proposal for the Growth Opportunities Act <\/b><span style=\"font-weight: 400\">(<\/span><i><span style=\"font-weight: 400\">Wachstumschancengesetz<\/span><\/i><span style=\"font-weight: 400\">).<\/span> <span style=\"font-weight: 400\">It includes the mandatory regulation on electronic invoicing between companies, or B2B. Likewise, according to this, definitively approved in March 2024, the regulation establishes the following deadlines:&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>From 2025 &#8211;<\/b><span style=\"font-weight: 400\">All German companies must be able to receive electronic invoices in EN16931 format. The requirement for the buyer to consent to receive electronic invoices is abolished.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Until December 31, 2026 &#8211;<\/b><span style=\"font-weight: 400\">Paper invoices and electronic invoices in formats other than EN16931 are still permitted, but will only be sent with the recipient&#8217;s consent.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>From 2027 &#8211; <\/b><span style=\"font-weight: 400\">B2B electronic invoices will be mandatory for companies that exceeded 800,000 euros in turnover in 2026. Nevertheless, companies can also continue to use, for now, <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/que-es-el-sistema-edi\/\"><b>EDI<\/b><\/a><span style=\"font-weight: 400\"> from this date.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>From 2028<\/b><span style=\"font-weight: 400\"> &#8211; It will be mandatory to issue <\/span><a href=\"https:\/\/www.easyap.com\/blog\/b2b-y-factura-electronica-una-relacion-clave-ahora-y-en-el-futuro\/\"><b>B2B electronic invoices <\/b><\/a><span style=\"font-weight: 400\">for any company. In turn, EDI will still be permitted as long as VAT information can be extracted in EN16931.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Therefore, looking at the deadlines, although they are similar to those in Spain, they may be somewhat more delayed in the implementation of online invoicing in Germany. <\/span><a href=\"https:\/\/www.easyap.com\/blog\/la-factura-electronica-obligatoria-por-necesidad-o-por-comodidad\/\"><b>Here, the mandatory nature of electronic invoicing<\/b><\/a><span style=\"font-weight: 400\"> is already being implemented from this year 2024.&nbsp;<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Requirements for electronic invoicing in Germany<\/span><\/h2>\n<p><span style=\"font-weight: 400\">On the other hand, t<\/span><b>he electronic invoicing in Germany is regulated by legal and technical requirements.<\/b><span style=\"font-weight: 400\">These are established, on the one hand, to guarantee the authenticity, integrity, and readability of invoices. On the other hand, to ensure their acceptance by tax and commercial authorities.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Each state can set or add specific aspects, but generally, every organization must consider <\/span><b>two bodies (one legal and one technical in nature)<\/b><span style=\"font-weight: 400\">:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Firstly, electronic invoices must comply with the legal requirements dictated by the<\/span><b> German Fiscal Code <\/b><span style=\"font-weight: 400\">(<\/span><a href=\"https:\/\/www.gesetze-im-internet.de\/ao_1977\/BJNR006130976.html\"><i><span style=\"font-weight: 400\">Abgabenordnung<\/span><\/i><span style=\"font-weight: 400\"> &#8211; AO<\/span><\/a><span style=\"font-weight: 400\">) and in the <\/span><b>Value Added Tax Act <\/b><span style=\"font-weight: 400\">(<\/span><a href=\"https:\/\/www.gesetze-im-internet.de\/ustg_1980\/\"><i><span style=\"font-weight: 400\">Umsatzsteuergesetz<\/span><\/i><span style=\"font-weight: 400\"> &#8211; UStG<\/span><\/a><span style=\"font-weight: 400\">). These laws specify the mandatory data that invoices must include.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">From a technical standpoint, e-invoices must comply with the <\/span><b>data exchange standards and formats established by the Federal Ministry of Finance<\/b><span style=\"font-weight: 400\"> (<\/span><a href=\"https:\/\/www.bundesfinanzministerium.de\/Web\/DE\/Home\/home.html\"><i><span style=\"font-weight: 400\">Bundesministerium der Finanzen &#8211; BMF<\/span><\/i><\/a><span style=\"font-weight: 400\">). The most commonly used standard in Germany is the <\/span><b>ZUGFeRD<\/b><span style=\"font-weight: 400\">. This combines a PDF file with structured data in XML format, which facilitates its automatic processing by IT systems.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">In addition to legal and technical requirements, German companies must also comply with relevant regulations and standards. For example, in the field of public procurement, e-invoices are governed by the <\/span><b>Public Procurement Law<\/b><span style=\"font-weight: 400\"> (<\/span><i><span style=\"font-weight: 400\">Vergaberecht<\/span><\/i><span style=\"font-weight: 400\">).<\/span> <span style=\"font-weight: 400\">Non-compliance leads to financial and legal penalties ranging from monetary fines to legal actions by tax authorities.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Phases of B2B E-Invoicing in Germany<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Furthermore, <\/span><b>B2B e-invoicing in Germany follows a well-defined process<\/b><span style=\"font-weight: 400\"> that encompasses various phases. We detail these phases below to help you better understand the e-invoicing flow in the German business context:<\/span><\/p>\n<h3><span style=\"font-weight: 400\">1. Issuance<\/span><\/h3>\n<p><span style=\"font-weight: 400\">This involves the creation and issuance of the e-invoice by the supplier or issuer, in accordance with legal and technical requirements. For this, <\/span><b>specialized e-invoicing software will be necessary <\/b><span style=\"font-weight: 400\">to facilitate compliance with the requirements.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">2. Transmission<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Once the e-invoice has been generated, <\/span><b>it is sent via email, document exchange platforms, or solutions integrated into ERPs. <\/b><span style=\"font-weight: 400\">The crucial aspect is to ensure data security and integrity to prevent alterations or fraud.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">3. Receipt and Validation<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Upon receiving the invoice, <\/span><b>the recipient proceeds to validate it by verifying its authenticity and integrity, <\/b><span style=\"font-weight: 400\">as well as reconciling data with internal records. At this point, automatic validation tools will ensure their compliance with the requirements.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">4. Storage and Management<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Finally, <\/span><b>the electronic invoice, already validated, is stored. <\/b><span style=\"font-weight: 400\">Thus, it can subsequently be consulted, audited, and therefore, comply with document retention requirements. That is why it is essential to maintain an efficient management system that provides quick access to archived electronic invoices, as well as guaranteeing their integrity and availability.<\/span><\/p>\n<p><span style=\"font-weight: 400\">As you can see, B2B electronic invoicing in Germany <\/span><b>is not very different from that in Spain. <\/b><span style=\"font-weight: 400\">In fact, its objective is also to ensure efficiency, security, and legal and commercial compliance, but, in this case, adapting to the technical requirements of its business fabric. <\/span><\/p>\n<h2><span style=\"font-weight: 400\">Comparative Implications with Spain<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Precisely, regarding requirements, we can also stop to compare electronic invoicing in Germany and Spain. Starting from the premise that we share many aspects, <\/span><b>the world of e-invoicing in Germany presents significant differences<\/b><span style=\"font-weight: 400\">: <\/span><\/p>\n<h3><span style=\"font-weight: 400\">Legal Aspects<\/span><\/h3>\n<p><span style=\"font-weight: 400\">In Germany, electronic invoicing is regulated by the German Fiscal Code and the Value Added Tax Act. In Spain, it is covered by the <\/span><a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-2013-13722\"><span style=\"font-weight: 400\">Law 25\/2013, of December 27,<\/span><\/a> <b>which outlines a similar legal framework<\/b><span style=\"font-weight: 400\"> for the issuance of electronic invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400\">However, <\/span><b>both countries require compliance with their specific standards and formats<\/b><span style=\"font-weight: 400\">, such as the aforementioned ZUGFeRD in Germany and <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/formatos-de-factura-electronica-en-espana-una-guia-completa-para-empresarios-y-directores-financieros\/\"><b>Facturae or other official formats<\/b><\/a><span style=\"font-weight: 400\"> in Spain.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Technical Aspects<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Technically, <\/span><b>similar technologies are used in Germany and Spain<\/b><span style=\"font-weight: 400\"> for the generation, transmission, and storage of electronic invoices. This includes the use of <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/firma-digital-o-certificado-digital-son-lo-mismo\/\"><b>electronic signatures<\/b><\/a><span style=\"font-weight: 400\"> advanced to ensure the authenticity and integrity of invoices.<\/span><\/p>\n<p><span style=\"font-weight: 400\">However, <\/span><b>there may be differences in the preferred technological standards and platforms for businesses in each country.<\/b><span style=\"font-weight: 400\"> In turn, this can influence implementation processes and interoperability between systems.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Furthermore, <\/span><b>culturally, Germany and Spain have different perceptions and practices.<\/b><span style=\"font-weight: 400\"> For example, in Germany, where business culture tends to be more conservative, there may be greater initial resistance to the adoption of new technologies. In Spain, e-invoicing is more accepted and adopted, especially in Public Administration and large companies, where its use is actively promoted.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">And how to send an electronic invoice from Spain to Germany?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">At this point, if you are a business owner or <\/span><a href=\"https:\/\/www.easyap.com\/blog\/las-funciones-del-director-financiero-en-el-nuevo-mundo-digital\/\"><b>finance director<\/b><\/a><span style=\"font-weight: 400\">, you come to the big question: <\/span><b>how to send an invoice from Spain to Germany that complies with all requirements?<\/b><span style=\"font-weight: 400\"> Well, sending an electronic invoice to Germany involves following a few steps that we detail below to ensure its secure delivery and compliance. <\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Prepare the electronic invoice<\/b><span style=\"font-weight: 400\"> with all mandatory data and according to German format and standards.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Use a secure transmission method<\/b><span style=\"font-weight: 400\"> that guarantees data confidentiality and integrity. <\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Send the invoice to the recipient in Germany,<\/b><span style=\"font-weight: 400\"> including the correct email address or contact information to ensure successful delivery.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Confirm that the invoice has been received correctly<\/b><span style=\"font-weight: 400\"> via a tracking email or through the document exchange platform you use.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Archive a copy<\/b><span style=\"font-weight: 400\"> in the document management system. <\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">And the best part is, you can <\/span><b>comply with German e-invoicing requirements, even as a Spanish entity, it&#8217;s within your reach.<\/b><span style=\"font-weight: 400\"> And in a very simple way: <\/span><a href=\"https:\/\/www.easyap.com\/en\/contacto\/\"><b>by contacting easyap<\/b><\/a><span style=\"font-weight: 400\">. Our team, with international experience developing solutions for all types of companies, will help you. <\/span><\/p>\n<p><span style=\"font-weight: 400\">At easyap, we design an <\/span><b>integral solution that adapts to you and your business. It doesn&#8217;t matter if your clients and suppliers are German.<\/b><span style=\"font-weight: 400\"> Nor does it matter if you have to invoice according to the standards of Germany or any other country. Our software combines functionalities and adapts to each client, their sector, and their characteristics: it generates, sends, receives, and stores electronic invoices according to the company&#8217;s needs. We&#8217;ll show you whenever you want. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Industrial, economic, social&#8230; Germany is a global power in multiple fields, isn&#8217;t it? From easyap, focusing on e-invoicing, which is what concerns us, we take advantage of this article to delve into e-invoicing in Germany.Therefore, we will now analyze the requirements and procedures for digital invoicing in this country. It is essential there too and, [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":256521,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[269],"tags":[],"class_list":["post-256520","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Electronic invoicing in Germany: Requirements and deadlines - easyap<\/title>\n<meta name=\"description\" content=\"Learn about the requirements, deadlines, and procedures for electronic invoicing in Germany. Learn how to send it correctly from Spain with easyap.\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.easyap.com\/en\/blog\/la-factura-electronica-en-alemania\/\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:locale\" content=\"en_US\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:type\" content=\"article\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:title\" content=\"Electronic invoicing in Germany\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:description\" content=\"Learn about the requirements, deadlines, and procedures for electronic invoicing in Germany. 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