{"id":256057,"date":"2025-03-30T22:20:24","date_gmt":"2025-03-30T20:20:24","guid":{"rendered":"https:\/\/www.easyap.com\/?p=252416"},"modified":"2026-08-17T15:00:31","modified_gmt":"2026-08-17T13:00:31","slug":"facturacion-electronica-en-salud","status":"publish","type":"post","link":"https:\/\/www.easyap.com\/en\/blog\/facturacion-electronica-en-salud\/","title":{"rendered":"E-invoicing in healthcare: do you know what it implies and which companies it affects?"},"content":{"rendered":"<p><span style=\"font-weight: 400\">The <\/span><a href=\"http:\/\/www.easyap.com\/workflow-de-aprobacion-de-facturas\/factura-electronica\/\"><b>e-invoice<\/b><\/a><span style=\"font-weight: 400\"> is a reality and there isn&#8217;t an industry that can&#8217;t benefit from it. Likewise, in the healthcare sector, it is already an essential process and tool. In fact, it is implemented in hospitals, clinics, and other institutions in the sector. The truth is that, in addition to helping comply with tax laws, it provides business improvements: operational efficiency, lower administrative costs, data security&#8230; At easyap, we use this article to detail everything involved in <\/span><b>e-invoicing in healthcare,<\/b><span style=\"font-weight: 400\"> how it is implemented, the regulations that govern it, and how to optimize it to improve financial management.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Why is e-invoicing important in healthcare?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">The digitalization of administrative processes in healthcare is much more than a mere trend. Today, it has become a necessity. In fact, we already highlighted the <\/span><a href=\"https:\/\/www.easyap.com\/blog\/el-papel-de-la-factura-electronica-en-el-sector-salud\/\"><b>role that e-invoicing would play in the healthcare sector<\/b><\/a><span style=\"font-weight: 400\"> and now it is becoming a reality.<\/span><\/p>\n<p><span style=\"font-weight: 400\">The volume of transactions between medical service providers, insurers, and patients is enormous. Therefore, in the midst of the digital era, <\/span><b>it is essential to have an efficient e-invoicing system. <\/b><span style=\"font-weight: 400\">To be more specific, among the main reasons for adopting e-invoicing in healthcare, we highlight the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Lower costs.<\/b><span style=\"font-weight: 400\"> It eliminates expenses related to printing, paper, storage, and sending physical documents.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Greater transparency and traceability. <\/b><span style=\"font-weight: 400\">It offers detailed control over invoices, reducing errors and fraud.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Regulatory compliance.<\/b><span style=\"font-weight: 400\"> It helps comply with the tax regulations of each country. Spain, with the arrival of <\/span><a href=\"https:\/\/www.easyap.com\/blog\/la-factura-electronica-obligatoria-por-necesidad-o-por-comodidad\/\"><b>mandatory e-invoicing<\/b><\/a><span style=\"font-weight: 400\">, attests to this.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Automation and efficiency.<\/b><span style=\"font-weight: 400\"> It reduces the <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/que-es-la-carga-administrativa-y-como-reducirla\/\"><b>administrative burden<\/b><\/a><span style=\"font-weight: 400\"> that companies in the sector bear and accelerates payment times.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Accessibility and security.<\/b><span style=\"font-weight: 400\">Documents are stored in the cloud with assured backup, offering real-time access from multiple devices and locations.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">How does the electronic invoicing process work in the healthcare sector?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Regarding its operation, electronic invoicing in healthcare institutions follows a structured process that ensures the validity and security of each invoice or document.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">1. Invoice Generation<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">The invoice is created in <\/span><b>XML format,<\/b><span style=\"font-weight: 400\"> following the <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/que-es-ubl-resolvemos-las-dudas-mas-frecuentes\/\"><b>UBL standard<\/b><\/a><span style=\"font-weight: 400\"> V 2.1.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">It includes the <\/span><a href=\"https:\/\/www.easyap.com\/blog\/que-datos-de-facturacion-necesitan-proporcionar-las-empresas\/\"><b>billing data<\/b><\/a><span style=\"font-weight: 400\"> required by law. This includes the issuer, recipient, description of services rendered, and corresponding amounts.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">2. Digital Signature<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">The digital invoice must include an <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/la-firma-electronica-reconocida-que-es-y-cual-es-su-papel-en-la-facturacion-electronica\/\"><b>electronic signature<\/b><\/a><span style=\"font-weight: 400\"> to guarantee its authenticity and integrity.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">3. Number Assignment<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">A consecutive number authorized by the country&#8217;s tax authority is assigned.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">4. Submission and Validation<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">The invoice is sent to the recipient (hospital, insurer, patient, center, etc.) and registered in the tax system for validation.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">5. Storage and Custody<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Documentation must be digitally preserved for the period stipulated by the current regulations of each country.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Requirements for Electronic Invoicing in the Healthcare Sector<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Specifically, each country has its own regulations for <\/span><b>electronic invoicing in healthcare institutions<\/b><span style=\"font-weight: 400\">. In this regard, Spain adheres to the legal framework dictated by the European Union. However, each nation then enacts its own regulations within that common framework with its own deadlines.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Likewise, <\/span><b>in the EU, electronic invoicing in healthcare is regulated by the<\/b> <a href=\"https:\/\/www.boe.es\/buscar\/doc.php?id=DOUE-L-2014-80922\"><b>Directive 2014\/55\/EU<\/b><\/a><span style=\"font-weight: 400\">. This law mandates the use of standard electronic formats for invoices related to transactions with the public sector.<\/span><\/p>\n<p><span style=\"font-weight: 400\">In <\/span><b>Spain, <\/b><span style=\"font-weight: 400\">adhering to these regulations and other national laws such as the <\/span><a href=\"https:\/\/www.easyap.com\/en\/ley-crea-y-crece\/\"><b>Law Create and Grow<\/b><\/a><span style=\"font-weight: 400\"> or the actual <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/el-reglamento-de-facturacion-electronica-en-espana\/\"><b>electronic invoicing regulation<\/b><\/a><span style=\"font-weight: 400\">, every business in the healthcare sector must meet the following requirements:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Facturae Format<\/b><span style=\"font-weight: 400\">. The invoice must be generated in XML format<\/span> <span style=\"font-weight: 400\">Facturae.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Use of Cl@ve Firma or digital certificate<\/b><span style=\"font-weight: 400\">. It is necessary to guarantee the authenticity and integrity of the document.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Submission to FACe (General Entry Point for Electronic Invoices).<\/b><span style=\"font-weight: 400\"> This step is necessary for operations with public entities. In any case, if you have questions, easyap explains <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/como-emitir-una-factura-face\/\"><b>how to issue<\/b> <b>FACe invoices.<\/b><\/a><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Secure storage.<\/b><span style=\"font-weight: 400\">. In Spain, with specific exceptions, this storage must be for at least 5 years.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">In turn, other countries like <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/como-es-la-facturacion-electronica-en-francia\/\"><b>France<\/b><\/a><b>, <\/b><a href=\"https:\/\/www.easyap.com\/en\/blog\/fatturapa-y-la-factura-electronica-en-italia\/\"><b>Italy<\/b><\/a> <span style=\"font-weight: 400\">or<\/span> <a href=\"https:\/\/www.easyap.com\/en\/blog\/la-factura-electronica-en-alemania\/\"><b>Germany<\/b><\/a><span style=\"font-weight: 400\"> have also implemented similar systems for electronic invoicing, and not only for the healthcare sector. That is, they <\/span><b>require the use of official platforms<\/b><span style=\"font-weight: 400\"> to validate electronic invoices. And in a few years it will be a reality and a legal obligation for the entire EU. <\/span><\/p>\n<p><span style=\"font-weight: 400\">Therefore, healthcare sector companies throughout Europe will have to ensure they have an electronic invoicing system that allows interoperability with other financial and accounting systems.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">When is it mandatory to issue an electronic invoice in healthcare?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">However, as of today, the mandatory nature of electronic invoicing in healthcare still varies between territories. In Spain, within the healthcare sector, it is mandatory in the following cases:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Hospitals, clinics, and medical centers<\/b><span style=\"font-weight: 400\"> that invoice governmental entities or insurers.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Pharmacies and laboratories<\/b><span style=\"font-weight: 400\"> that issue electronic receipts for the sale of medicines and the provision of services.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Independent healthcare professionals<\/b><span style=\"font-weight: 400\"> who exceed certain income thresholds.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Medical supply companies<\/b><span style=\"font-weight: 400\"> that work with both the public and private sectors.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Even so, we insist that European and national regulations and trends indicate that e-invoicing will be mandatory for any transaction in a very short time.&nbsp;<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Tips for Efficient E-invoicing Integration in Healthcare Institutions<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Regarding its implementation, e-invoicing in healthcare or any other sector is not easy. Especially because <\/span><b>it involves processes influenced by technology,<\/b><span style=\"font-weight: 400\"> as well as because employees have to adapt to the change.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">At easyap, we know what we&#8217;re talking about, as we have been helping organizations of all types take this step for decades. Therefore, for successful e-invoice implementation, we recommend:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Choose software compatible with current regulations.<\/b><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Train administrative staff<\/b><span style=\"font-weight: 400\"> in the use of the invoicing system.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Automate the issuance and <\/b><a href=\"https:\/\/www.easyap.com\/en\/recepcion-de-facturas\/\"><b>reception of invoices<\/b><\/a><span style=\"font-weight: 400\"> to avoid errors and delays.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Ensure integration with your ERP and accounting systems<\/b><span style=\"font-weight: 400\">.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Conduct periodic audits<\/b><span style=\"font-weight: 400\"> to find possible errors in the system.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Maintain secure digital copies<\/b><span style=\"font-weight: 400\"> in the cloud to guarantee access to and backup of information.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">How does easyap help optimize e-invoicing in healthcare?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Furthermore, at easyap, we don&#8217;t just advise you. We develop solutions ourselves to automate e-invoicing. Software that optimizes the administrative processes of companies and businesses in the healthcare sector and any other industry.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Thanks to using the most advanced technology, <\/span><b>at easyap, we extend a hand to all types of companies in the healthcare sector: hospitals, clinics, insurance companies<\/b><span style=\"font-weight: 400\">&#8230; With us, you will be able to:&nbsp;<\/span><\/p>\n<ul>\n<li><b>Comply with <\/b><span style=\"font-weight: 400\">national and international tax laws without difficulty.<\/span><\/li>\n<li><b>Integrate e-invoicing<\/b><span style=\"font-weight: 400\"> with your accounting systems and ERPs.<\/span><\/li>\n<li><b>Expedite the reception and validation of invoices.<\/b><\/li>\n<li><b>Secure information and data<\/b><span style=\"font-weight: 400\"> with cloud storage.<\/span><\/li>\n<li><b>Lower operational costs and minimize errors<\/b><span style=\"font-weight: 400\">human in the process.<\/span><\/li>\n<li style=\"list-style-type: none\"><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">With easyap, any business and healthcare institution improves its financial management, accelerates its payments, and adapts to the applicable laws.<\/span><\/p>\n<p><span style=\"font-weight: 400\">In summary,<\/span><b>e-invoicing in healthcare improves the administrative and financial management of hospitals, clinics, and insurers.<\/b><span style=\"font-weight: 400\">Efficiency, economic improvement, legal compliance, data security\u2026 If you want to take the step and implement a powerful, secure, and effective solution for managing e-invoicing in your healthcare institution, easyap is the best solution.<\/span><a href=\"https:\/\/www.easyap.com\/en\/contacto\/\"><b>Contact us<\/b><\/a><span style=\"font-weight: 400\">and we&#8217;ll show you. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The e-invoice is a reality and there isn&#8217;t an industry that can&#8217;t benefit from it. Likewise, in the healthcare sector, it is already an essential process and tool. In fact, it is implemented in hospitals, clinics, and other institutions in the sector. The truth is that, in addition to helping comply with tax laws, it [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":256058,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[269],"tags":[],"class_list":["post-256057","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>E-invoicing in healthcare: what does it imply? - easyap<\/title>\n<meta name=\"description\" content=\"Insurers, hospitals, clinical centers, pharmacies\u2026 even patients. All are affected by e-invoices in the healthcare sector.\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.easyap.com\/en\/blog\/facturacion-electronica-en-salud\/\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:locale\" content=\"en_US\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:type\" content=\"article\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:title\" content=\"E-invoicing in healthcare: do you know what it implies and which companies it affects?\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:description\" content=\"Insurers, hospitals, clinical centers, pharmacies\u2026 even patients. 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