{"id":255928,"date":"2025-01-31T01:55:20","date_gmt":"2025-01-31T00:55:20","guid":{"rendered":"https:\/\/www.easyap.com\/?p=252306"},"modified":"2026-08-17T15:00:45","modified_gmt":"2026-08-17T13:00:45","slug":"facturar-en-espana-a-los-clientes-extranjeros","status":"publish","type":"post","link":"https:\/\/www.easyap.com\/en\/blog\/facturar-en-espana-a-los-clientes-extranjeros\/","title":{"rendered":"How to invoice foreign clients in Spain: complete guide"},"content":{"rendered":"<p><span style=\"font-weight: 400\">Globalization has opened up endless opportunities for Spanish companies looking to expand into international markets. However, <\/span><a href=\"http:\/\/www.easyap.com\/workflow-de-aprobacion-de-facturas\/factura-electronica\/\"> <b>e-invoicing<\/b><\/a><span style=\"font-weight: 400\"> to foreign clients can be quite a challenge. Even more so if you are unaware of the tax regulations you must comply with or if you don&#8217;t have an efficient system. In that case, this article is perfect. In the following lines, we will tell you everything you need to know about <\/span><b>how to invoice foreign clients<\/b><span style=\"font-weight: 400\"> and we&#8217;ll show you why and how tools like easyap simplify the process for you.<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you want to issue an invoice to a foreign company, you must follow certain steps. First, you need to collect the client&#8217;s details (such as the name or company name, address, and tax identification number) and then issue the invoice using the <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/como-instalar-la-factura-electronica\/\"><span style=\"font-weight: 400\">e-invoicing system<\/span><\/a><span style=\"font-weight: 400\">. You must always indicate the foreign currency and mark the operation as an export. Absolutely check all data and <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/como-numerar-facturas-de-forma-correcta\/\"><span style=\"font-weight: 400\">numbering<\/span><\/a><span style=\"font-weight: 400\"> to avoid including anything incorrect.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">What does international invoicing entail?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">First and foremost, international invoicing means <\/span><b>issuing legal documents that support transactions of goods or services to clients in other countries, according to local and international regulations.<\/b><span style=\"font-weight: 400\"> However, this process presents differences in VAT management, adaptations to international invoice formats, and, in many cases, the use of different currencies.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Therefore, to comply fiscally, it is necessary to adhere to both the regulations in force in Spain and those of the destination country. In our legal system, there are two main regulations that outline the legal framework for these operations:&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>VAT Law<\/b><span style=\"font-weight: 400\"> (<\/span><a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-1992-28740\"><span style=\"font-weight: 400\">Law 37\/1992<\/span><\/a><span style=\"font-weight: 400\">, articles 69 et seq.)&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><a href=\"https:\/\/www.easyap.com\/en\/blog\/el-reglamento-de-facturacion-electronica-en-espana\/\"><b>Invoicing Regulation<\/b><\/a><span style=\"font-weight: 400\"> (included in the<\/span><a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-2012-14696\"> <span style=\"font-weight: 400\">Royal Decree 1619\/2012<\/span><\/a><span style=\"font-weight: 400\">).<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Can all Spanish companies invoice foreign clients?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">In turn, another common question regarding how to invoice foreigners is whether any organization can do it. The answer is clear:<\/span><b>yes, any company legally constituted in Spain can invoice international clients.&nbsp;<\/b><\/p>\n<p><span style=\"font-weight: 400\">However, to do so, it is essential to meet three requirements:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Have an intra-community NIF. <\/b><span style=\"font-weight: 400\">Companies invoicing clients within the European Union must apply for this number through the<\/span><a href=\"https:\/\/sede.agenciatributaria.gob.es\/Sede\/censos-nif-domicilio-fiscal\/quien-debe-estar-censado\/registro-operadores-intracomunitarios.html\"> <span style=\"font-weight: 400\">register of intra-community operators.<\/span><\/a><span style=\"font-weight: 400\">&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Comply with the Register of Intra-Community Operators (ROI). <\/b><span style=\"font-weight: 400\">The ROI ensures the legality of transactions within the European scope.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Have systems adapted for international invoicing. <\/b><span style=\"font-weight: 400\">Invoicing abroad requires tools that manage currencies, specific formats, and the correct VAT calculation.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">It should be noted that both the procedure to obtain the intra-community NIF and understanding what the ROI establishes are carried out at the Tax Agency (AEAT). For the third point, you can always rely on <\/span><b>easyap<\/b><span style=\"font-weight: 400\">. We will explain it later.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">How to issue an invoice to a foreign company?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">With all the above clarified, it&#8217;s time to learn how to issue an invoice to a foreign client. This initiates the international invoicing process, which consists of a step-by-step guide, although there are some differences depending on whether the foreign client belongs to an EU country or is non-EU:<\/span><\/p>\n<h3><span style=\"font-weight: 400\">1- Gather client information<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>EU Clients.<\/b><span style=\"font-weight: 400\"> Verify their intra-community NIF in the VIES system.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Non-EU Clients.<\/b><span style=\"font-weight: 400\"> Ensure that their tax data is valid according to their jurisdiction.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">2- Determine VAT treatment<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Intra-community operations. <\/b><span style=\"font-weight: 400\">If both companies have an intra-community NIF, VAT is not applied (it is self-assessed at the destination).<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Non-EU operations. <\/b><span style=\"font-weight: 400\">Generally, these operations are exempt from VAT, but they may be subject to customs duties or local taxes in the receiving country. Therefore, verify this aspect.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">3- Create the invoice<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Just as invoices in Spain must contain certain<\/span><a href=\"https:\/\/www.easyap.com\/blog\/que-datos-de-facturacion-necesitan-proporcionar-las-empresas\/\"> <b>billing information by law,<\/b><\/a><span style=\"font-weight: 400\"> with foreign clients, they must also include the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Complete details of both parties (issuing company and client).<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Tax identification number (NIF).<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Detailed description of the goods or services involved in the transaction.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Currency used, exchange rate (if applicable), and a breakdown of taxes.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Explicit mention of the applicable regulations, such as &#8220;Intra-community operation exempt according to Law 37\/1992, article 25&#8221;.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">4- Send the invoice<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Finally, it&#8217;s time for submission, either through traditional or electronic means. However, <\/span><b>the use of electronic invoicing software is becoming increasingly common, both here and worldwide.<\/b><span style=\"font-weight: 400\"> This method ensures traceability and regulatory compliance. Not only that, but in many countries like Spain<\/span><a href=\"https:\/\/www.easyap.com\/blog\/la-facturacion-electronica-y-el-sii-obligatorios-en-espana\/\"> <b>it is already mandatory by law<\/b><\/a><span style=\"font-weight: 400\"> (or will be soon)<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Should I charge VAT to a foreign client?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Also, and although we mentioned it before, it is important to know whether operations with foreign parties incur VAT or not. The tax treatment depends on the destination and, again, differs if it is within or outside the EU:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Within the European Union. <\/b><span style=\"font-weight: 400\">The transaction is exempt from VAT if both parties have an intra-community NIF. If the client does not have one, Spanish VAT applies.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Outside the European Union. <\/b><span style=\"font-weight: 400\">Exports are exempt from VAT according to Spanish regulations. However, customs duties and local taxes may apply in the client&#8217;s country. <\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Why is it so important to correctly manage invoicing for foreign parties?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">What has been proven is that technology in this field is also a strategic ally. In fact, having an efficient system for your electronic invoicing helps you comply with regulations, which offers advantages such as these:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Guaranteed legal compliance.<\/b><span style=\"font-weight: 400\">You avoid penalties for VAT management errors or for non-compliance with international laws.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Improved customer relationships.<\/b><span style=\"font-weight: 400\">Clarity and accuracy in invoices build trust and foster loyalty among international clients.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Optimization of financial processes.<\/b><span style=\"font-weight: 400\">Automating invoicing allows you to dedicate more time and resources to activities of higher strategic value.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Access to new markets.<\/b><span style=\"font-weight: 400\">Having a system that manages multiple currencies and regulations facilitates your entry into foreign markets.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Common challenges when invoicing abroad<\/span><\/h2>\n<p><span style=\"font-weight: 400\">As you&#8217;ll understand, invoicing foreign clients presents difficulties and risks. At easyap, we know this from our experience with companies worldwide. Therefore, we would say there are common challenges when invoicing services rendered in Spain to a foreign company. Primarily:&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Errors in VAT management.<\/b><span style=\"font-weight: 400\">Incorrectly applying or not applying VAT can lead to various penalties.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Lack of knowledge of local regulations.<\/b><span style=\"font-weight: 400\">Each country has its own specific requirements regarding invoice format and content.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Language or currency issues.<\/b><span style=\"font-weight: 400\">Issuing invoices in languages the client doesn&#8217;t understand or without considering the current exchange rate often leads to operational problems.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">The 8 benefits of easyap for simplifying international invoicing<\/span><\/h2>\n<p><span style=\"font-weight: 400\">In this scenario,<\/span><b>an advanced solution like those we design at easyap is a great solution.<\/b><span style=\"font-weight: 400\"> Our systems are developed for companies seeking efficient and secure management of their international operations. Furthermore, we provide benefits as compelling as these eight:&nbsp;<\/span><\/p>\n<h3><span style=\"font-weight: 400\">1. Guaranteed tax compliance<\/span><\/h3>\n<p><span style=\"font-weight: 400\">At easyap<\/span><b> we take into account the regulations of the VAT Law and the Invoicing Regulation. <\/b><span style=\"font-weight: 400\">Therefore, invoices comply with legislation, both in Spain and abroad.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">2. Advanced Currency Management<\/span><\/h3>\n<p><span style=\"font-weight: 400\">You can issue your invoices <\/span><b>in any currency, perform automatic conversions to euros and adjust exchange rates<\/b><span style=\"font-weight: 400\"> according to the market.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">3. VAT Automation<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Our software <\/span><b>automatically calculates whether VAT should be applied or not,<\/b><span style=\"font-weight: 400\"> depending on the client&#8217;s location and the type of operation.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">4. Adaptation to International Regulations<\/span><\/h3>\n<p><span style=\"font-weight: 400\">The system includes <\/span><b>specific invoicing formats for both the EU and non-EU countries. <\/b><span style=\"font-weight: 400\">This way, you run fewer legal risks.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">5. Intuitive Interface and ERP Integration<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Ours is an <\/span><b>intuitive and easy-to-use software.<\/b><span style=\"font-weight: 400\"> Moreover, it integrates seamlessly with all types of business management systems.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">6. Audit and Traceability<\/span><\/h3>\n<p><span style=\"font-weight: 400\">The easyap solution provides you with a <\/span><b>detailed history of all invoices<\/b><span style=\"font-weight: 400\"> you issue. A significant advantage for audits.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">7. Fewer Human Errors<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Automation <\/span><b>avoids common errors,<\/b><span style=\"font-weight: 400\"> such as incomplete data or incorrect tax calculations.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">8. Specialized Support<\/span><\/h3>\n<p><span style=\"font-weight: 400\">We offer you <\/span><b>personalized assistance<\/b><span style=\"font-weight: 400\"> to help you resolve any incident in real time.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Knowing how to issue an invoice to a foreign company is important. Ultimately, with us, companies simplify the management of invoicing foreign clients in Spain and strengthen their presence in global markets.<\/span><a href=\"https:\/\/www.easyap.com\/en\/contacto\/\"> <b>Contact Us<\/b><\/a><span style=\"font-weight: 400\"> and discover how easyap optimizes this process and ensures your success abroad. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Globalization has opened up endless opportunities for Spanish companies looking to expand into international markets. However, e-invoicing to foreign clients can be quite a challenge. Even more so if you are unaware of the tax regulations you must comply with or if you don&#8217;t have an efficient system. In that case, this article is perfect. [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":255929,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[269],"tags":[],"class_list":["post-255928","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to invoice a foreign company in Spain?- easyap<\/title>\n<meta name=\"description\" content=\"Do you want to know how to invoice a foreign company in Spain? 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