{"id":255740,"date":"2025-07-25T13:09:03","date_gmt":"2025-07-25T11:09:03","guid":{"rendered":"https:\/\/www.easyap.com\/?p=252558"},"modified":"2026-08-17T15:00:08","modified_gmt":"2026-08-17T13:00:08","slug":"por-que-evitar-facturas-en-excel","status":"publish","type":"post","link":"https:\/\/www.easyap.com\/en\/blog\/por-que-evitar-facturas-en-excel\/","title":{"rendered":"Why avoid Excel invoices and how to replace them?"},"content":{"rendered":"

If you are a CFO, you have probably considered or are considering more efficient solutions for your <\/span>e-invoicing<\/b><\/a>. While Excel has been a convenient tool for years, it is increasingly limited and outdated due to new legal and technological requirements. We explain why you should abandon <\/span>Excel invoices<\/b>, how current regulations affect them, when it will be impossible to continue invoicing with it, and the safest, most effective, and approved alternatives to manage everything.<\/span><\/p>\n

How do you invoice with Excel?<\/span><\/h2>\n

If you work in finance or own a business, you probably know what we’re talking about. Creating invoices with Excel involves:<\/span><\/p>\n

    \n
  1. Creating and customizing templates<\/b> with fixed data: logo, tax ID (CIF), client details, etc.<\/span><\/li>\n
  2. Manually entering<\/b> items: series, date, description, unit, price, and subtotal.<\/span><\/li>\n
  3. Applying formulas<\/b> for VAT, retentions, totals, etc.<\/span><\/li>\n
  4. Converting to PDF<\/b> and sending via email or printing documents.<\/span><\/li>\n
  5. Saving invoices<\/b> and updating a manual record.<\/span><\/li>\n<\/ol>\n

    And although Excel has been very popular for its versatility and low cost, today it presents several limitations:<\/span><\/p>\n