{"id":255731,"date":"2025-07-15T16:13:55","date_gmt":"2025-07-15T14:13:55","guid":{"rendered":"https:\/\/www.easyap.com\/?p=252538"},"modified":"2026-08-17T15:00:12","modified_gmt":"2026-08-17T13:00:12","slug":"diferencias-entre-factura-falsa-y-falseada","status":"publish","type":"post","link":"https:\/\/www.easyap.com\/en\/blog\/diferencias-entre-factura-falsa-y-falseada\/","title":{"rendered":"The 5 differences between a fake and a falsified invoice you should know"},"content":{"rendered":"<p><span style=\"font-weight: 400\">The <\/span><b>differences between a fake invoice and a falsified invoice<\/b><span style=\"font-weight: 400\"> are vital in the financial and tax sphere. One term implies the creation of a document that never existed, while the other refers to the alteration of a legitimate invoice. For many financial directors, understanding these nuances is both a legal requirement and a strategic necessity to protect their reputation and ensure the health of the company. So let&#8217;s analyze <\/span><b>what these two types of fraud are, how to detect them with tools and best practices, what sanctions they entail, and how to eliminate them <\/b><span style=\"font-weight: 400\">from your<\/span><a href=\"http:\/\/www.easyap.com\/workflow-de-aprobacion-de-facturas\/factura-electronica\/\"> <span style=\"font-weight: 400\">e-invoicing<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">By definition, what is the difference between a fake invoice and a falsified invoice?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">To understand the difference between a fake invoice and a falsified invoice, one must first deeply understand the meaning of each concept.&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Fake invoice: an accounting document issued by a non-existent supplier or company or one that has not performed any real operation.<\/b><span style=\"font-weight: 400\"> For example, it occurs when a company is created solely to invoice or document an operation that never existed.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Falsified invoice:<\/b> <b>is part of a legitimate document, but its content is modified<\/b><span style=\"font-weight: 400\">. In this case, two examples are increasing invoiced amounts to deduct more VAT or changing dates, concepts, or recipients.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Basically, the main difference is that a <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/todo-sobre-las-facturas-falsas-que-son-como-se-detectan-y-que-sanciones-tienen\/\"><span style=\"font-weight: 400\">fake invoice<\/span><\/a><span style=\"font-weight: 400\"> does not exist and is a completely invented document, whereas a falsified one is a real document that has been manipulated with incorrect information to deceive.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">The 5 differences between a fake invoice and a falsified invoice<\/span><\/h2>\n<p><span style=\"font-weight: 400\">From the definition of each, it is already clear that, <\/span><b>a fake invoice and a falsified invoice<\/b> <b>are not the same<\/b><span style=\"font-weight: 400\">. Erroneously, they are sometimes used as synonyms, but they have distinct and severe legal and tax consequences, especially if you are a financial manager in a company.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Specifically, these are their <\/span><b>five differences <\/b><span style=\"font-weight: 400\">main:<\/span><\/p>\n<table>\n<p><b>Difference<\/b><br \/>\n<b>Fake<\/b><br \/>\n<b>Falsified<\/b><\/p>\n<p><b>1. Document<\/b><br \/>\n<span style=\"font-weight: 400\">The invoice is fictitious, as no real operation exists.&nbsp;<\/span><br \/>\n<span style=\"font-weight: 400\">The invoice is real, but it has been modified or tampered with.<\/span><\/p>\n<p><b>2. Nature of the Fraud<\/b><br \/>\n<span style=\"font-weight: 400\">Invents an operation that never occurred.<\/span><br \/>\n<span style=\"font-weight: 400\">Alters a real operation to modify quantities, concepts, or dates.<\/span><\/p>\n<p><b>3. Tax Risk<\/b><br \/>\n<span style=\"font-weight: 400\">Very high. It can directly constitute a tax crime.<\/span><br \/>\n<span style=\"font-weight: 400\">High, but it can be considered an infraction if it does not exceed certain thresholds.<\/span><\/p>\n<p><b>4. Detection by Tax Authority<\/b><br \/>\n<span style=\"font-weight: 400\">Easily detected with data cross-referencing between companies and nonexistent suppliers.<\/span><br \/>\n<span style=\"font-weight: 400\">It is more difficult to detect, requiring detailed and technical analysis.<\/span><\/p>\n<p><b>5. Issuer&#8217;s Intention<\/b><br \/>\n<span style=\"font-weight: 400\">To simulate income, operations, or justify expenses that never existed.<\/span><br \/>\n<span style=\"font-weight: 400\">To inflate expenses, change dates, or unduly claim deductions.<\/span><\/p>\n<\/table>\n<h3><span style=\"font-weight: 400\">Practical Examples:<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Fake Invoice<\/b><span style=\"font-weight: 400\">: a &#8220;ghost&#8221; company invoices another for a consulting service never provided to deduct VAT or justify expenses.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Tampered Invoice<\/b><span style=\"font-weight: 400\">: a real transport invoice is modified by increasing the amount from 2,000\u20ac to 3,000\u20ac to deduct more VAT than is due.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">Cases where fake or tampered invoices are used<\/span><\/h3>\n<ol>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Pay less VAT: <\/b><span style=\"font-weight: 400\">increase expenses to deduct nonexistent VAT and, consequently, defraud the supplier.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Reduce income\/taxes: <\/b><span style=\"font-weight: 400\">issue invoices with amounts lower than the actual figures by adjusting costs and income.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Unemployment capitalization by manipulating documentation: <\/b><span style=\"font-weight: 400\">simulate registration\/service with fake invoices.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Insurance or claims: <\/b><span style=\"font-weight: 400\">tampered invoices to justify a higher value of the asset.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Internal embezzlement: <\/b><span style=\"font-weight: 400\">a person generates inflated expenses with tampered invoices.<\/span><\/li>\n<\/ol>\n<h2><span style=\"font-weight: 400\">How does the Tax Authority detect fake or tampered invoices?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Both fraudulent and tampered invoices <\/span><b>are illegal. <\/b><span style=\"font-weight: 400\">But how does the Tax Authority detect them? The control exercised by the Spanish tax body is increasingly intelligent and effective.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">In fact, nowadays, with digitalization and automated systems, the Tax Authority can:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Cross-reference data and suppliers.<\/b><span style=\"font-weight: 400\">This way, it compares supplier and customer VATs or detects the absence of suppliers in other tax records.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Review<\/b><a href=\"https:\/\/sede.agenciatributaria.gob.es\/Sede\/procedimientoini\/GI27.shtml\"> <b>Form 347<\/b><\/a><b> and<\/b><a href=\"https:\/\/sede.agenciatributaria.gob.es\/Sede\/procedimientoini\/GI28.shtml\"> <b>349<\/b><\/a><b>. <\/b><span style=\"font-weight: 400\">In this way, it verifies important operations (for example, foreign trade or intra-community trade scenarios).<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Analyzes<\/b><a href=\"https:\/\/sede.agenciatributaria.gob.es\/Sede\/procedimientoini\/DP01.shtml\"> <b>Intrastat<\/b><\/a><b> and<\/b><a href=\"https:\/\/sede.agenciatributaria.gob.es\/static_files\/AEAT\/Aduanas\/Contenidos_Privados\/Aduanas_Nuevo\/Proc_Ad\/e_commerce\/IOSS.pdf\"> <b>IOSS<\/b><\/a><b>. <\/b><span style=\"font-weight: 400\">In other words, it performs an internal control of trade operations.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Applies OCR technology and document analysis. <\/b><span style=\"font-weight: 400\">With this method, it also recognizes patterns of falsification: atypical margins, series manipulation&#8230;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Works with Big Data and company correlation. <\/b><span style=\"font-weight: 400\">In this way, it detects invoices that fit fraudulent patterns: groups of linked companies, unusual volumes&#8230;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>On-site checks. <\/b><span style=\"font-weight: 400\">Requests documentation: contracts, delivery notes, accounting vouchers.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Furthermore, the Tax Agency&#8217;s data analysis engine automatically &#8220;alerts&#8221; about invoices that do not meet consistency standards.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Keys to detecting a fake or falsified invoice<\/span><\/h2>\n<p><span style=\"font-weight: 400\">More specifically, to identify fake and falsified invoices, you can also look at the following aspects in each case, as the Tax Agency does.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Fake invoices<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Unknown supplier<\/b><span style=\"font-weight: 400\"> or without an online presence.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Activity that does not fit<\/b><span style=\"font-weight: 400\"> with your sector or purchasing volume.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Incomplete data<\/b><span style=\"font-weight: 400\">: erroneous Tax ID, dubious address, omission of<\/span><a href=\"https:\/\/www.easyap.com\/blog\/que-datos-de-facturacion-necesitan-proporcionar-las-empresas\/\"> <span style=\"font-weight: 400\">mandatory billing data\u2026<\/span><\/a><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Atypical amounts<\/b><span style=\"font-weight: 400\"> in relation to your usual purchases.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Inconsistencies<\/b> <b>in bank records<\/b><span style=\"font-weight: 400\">: invoice issued but no transfer.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">Falsified invoices<\/span><\/h3>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Modified amounts<\/b><span style=\"font-weight: 400\"> compared to accepted budgets or prior agreements.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Altered concepts<\/b><span style=\"font-weight: 400\"> to justify VAT deductions or unreal expenses.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Date discrepancy<\/b><span style=\"font-weight: 400\">. <\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Duplication or incorrect use<\/b><span style=\"font-weight: 400\"> of the same invoice in different accounting sections.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Visible PDF edits<\/b><span style=\"font-weight: 400\">: for example, modified Adobe properties.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">Quick checklist for your finance team<\/span><\/h3>\n<p><span style=\"font-weight: 400\">Additionally, we provide a quick checklist for you and your team to identify fake or falsified invoices before they reach the Tax Agency.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Verify that the supplier&#8217;s CIF (Tax ID) is listed in the Tax Agency&#8217;s registry.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Cross-reference supplier and bank: does the transaction align?<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Compare against a history of usual expenses.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Review dates: issuance vs. service vs. collection&#8230;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Use accounting software with<\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/formatos-de-factura-electronica-en-espana-una-guia-completa-para-empresarios-y-directores-financieros\/\"> <span style=\"font-weight: 400\">legal formats<\/span><\/a><span style=\"font-weight: 400\"> and that detects alterations (PDF+XML versioning).<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Applicable penalties for falsified and fake invoices<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Should the Tax Agency identify any of these documents, there is a risk of incurring penalties such as those we now cite.&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Minor tax infraction<\/b><span style=\"font-weight: 400\">: 50% penalty on the amount due, if rectified.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Serious tax offense<\/b><span style=\"font-weight: 400\">: here, at most, is where falsified invoices are categorized. They incur a 100% penalty on the amount due, and 150% if there is repeated false documentation.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Tax crime<\/b><span style=\"font-weight: 400\">: a fake invoice usually entails a fine proportional to the defrauded amount (up to 150%) and prison sentences of 1 to 6 years in severe cases (Art. 305 of the Penal Code).<\/span><\/li>\n<\/ul>\n<table>\n<p><b>Invoice type<\/b><br \/>\n<b>Tax infraction<\/b><br \/>\n<b>Potential penalties\/consequences<\/b><\/p>\n<p><span style=\"font-weight: 400\">Totally fake<\/span><br \/>\n<span style=\"font-weight: 400\">Tax crime if severe; Minor\/Serious infraction<\/span><br \/>\n<span style=\"font-weight: 400\">Imprisonment (1\u20116\u202fyears) + fine + \u00c1GIL block<\/span><\/p>\n<p><span style=\"font-weight: 400\">Falsified<\/span><br \/>\n<span style=\"font-weight: 400\">Minor or serious infraction<\/span><br \/>\n<span style=\"font-weight: 400\">100\u2011150\u202f% fine and rejected deduction<\/span><\/p>\n<\/table>\n<p><span style=\"font-weight: 400\">Additionally, there are more indirect risks such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Loss of deduction right<\/b><span style=\"font-weight: 400\"> for VAT.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Reputational repercussions<\/b><span style=\"font-weight: 400\"> with media and clients.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Preventive control and blocking<\/b><span style=\"font-weight: 400\"> by the Tax Agency, which will halt subsequent declarations.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">How does easyap help you avoid fake and falsified invoices?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">This is where <\/span><b>easyap<\/b><span style=\"font-weight: 400\"> comes in. A solution that protects your finances with the following guarantees:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Secure supplier registration<\/b><span style=\"font-weight: 400\">: CIF verified with electronic headquarters and<\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/que-es-un-certificado-digital\/\"> <span style=\"font-weight: 400\">digital certificates<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Preventive control<\/b><span style=\"font-weight: 400\">: alerts if the supplier is liquidated or out of registry.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Digital seals<\/b><span style=\"font-weight: 400\"> and optional blockchain verification.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Automated versioning<\/b><span style=\"font-weight: 400\">that prevent editing PDFs without an audit trail.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Invoice Reconciliation<\/b><span style=\"font-weight: 400\"> with bank statements and supplier tax data.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Detection of VAT deviations, out-of-range amounts, and suspicious dates<\/b><span style=\"font-weight: 400\">.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Dashboard for:<\/b><span style=\"font-weight: 400\">&nbsp;<\/span>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"2\"><span style=\"font-weight: 400\">Invoices with unusually high VAT.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"2\"><span style=\"font-weight: 400\">Spending categories outside historical trends.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"2\"><span style=\"font-weight: 400\">Alerts when an invoice does not match the monthly\/quarterly pattern.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Automated regulatory updates<\/b><span style=\"font-weight: 400\"> (VAT, Personal Income Tax, tax rates).<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Tax forms 303, 347 and compliant reports<\/b><span style=\"font-weight: 400\"> with inspections.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Full traceability:<\/b><span style=\"font-weight: 400\">which user uploaded it and who validated it.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Access log:<\/b><span style=\"font-weight: 400\">full compliance with<\/span><a href=\"https:\/\/www.easyap.com\/en\/politica-de-seguridad-de-la-informacion\/\"> <span style=\"font-weight: 400\">information security policies<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">If, as a financial director, you want to protect yourself, be proactive. Understanding the differences between a fake and a falsified invoice, knowing how the Tax Agency acts, what penalties exist, and how they are evidenced in your accounting is the first step. <\/span><\/p>\n<p><span style=\"font-weight: 400\">But,<\/span><b>the decisive factor is to prevent with effective internal processes, training, and a system like easyap. <\/b><span style=\"font-weight: 400\">With easyap, you achieve legal compliance and shield your processes against <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/el-fraude-fiscal-y-su-importancia-en-la-facturacion-electronica\/\"><span style=\"font-weight: 400\">fraud<\/span><\/a><span style=\"font-weight: 400\"> in a scalable, digital, and easy way.<\/span><a href=\"https:\/\/www.easyap.com\/en\/contacto\/\"> <b>Contact us<\/b><\/a><span style=\"font-weight: 400\"> and discover software that acts as a daily audit and serves as a shield against penalties.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The differences between a fake invoice and a falsified invoice are vital in the financial and tax sphere. One term implies the creation of a document that never existed, while the other refers to the alteration of a legitimate invoice. For many financial directors, understanding these nuances is both a legal requirement and a strategic [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":255732,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[269],"tags":[],"class_list":["post-255731","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What is the difference between a fake and a falsified invoice? - easyap<\/title>\n<meta name=\"description\" content=\"Do you know the difference between a fake and a falsified invoice? 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