{"id":255573,"date":"2026-04-23T16:03:09","date_gmt":"2026-04-23T14:03:09","guid":{"rendered":"https:\/\/www.easyap.com\/?p=254399"},"modified":"2026-07-30T21:49:03","modified_gmt":"2026-07-30T19:49:03","slug":"la-nueva-orden-ministerial-sobre-la-factura-electronica-obligatoria","status":"publish","type":"post","link":"https:\/\/www.easyap.com\/en\/blog\/la-nueva-orden-ministerial-sobre-la-factura-electronica-obligatoria\/","title":{"rendered":"The new ministerial order on mandatory e-invoicing"},"content":{"rendered":"<p><span style=\"font-weight: 400\">The <\/span><a href=\"http:\/\/www.easyap.com\/workflow-de-aprobacion-de-facturas\/factura-electronica\/\"><b>e-invoice<\/b><\/a><b> mandatory in Spain<\/b><span style=\"font-weight: 400\"> enters its final phase. This occurs with the publication as a Royal Decree of the new draft of the <\/span><a href=\"https:\/\/www.hacienda.gob.es\/sgt\/normativadoctrina\/proyectos\/16042026-proyecto-pom-factura-electronica.pdf\"><span style=\"font-weight: 400\">Ministerial Order<\/span><\/a><span style=\"font-weight: 400\"> which marks the turning point many companies were waiting for. It specifies technical aspects, deadlines, and requirements that directly affect companies&#8217; financial processes.<\/span><\/p>\n<p><span style=\"font-weight: 400\">For CFOs and financial managers, the moment is critical. In addition to complying with this e-invoicing mandate, <\/span><b>they must adapt systems, processes, and fiscal architecture, if they haven&#8217;t already.<\/b><span style=\"font-weight: 400\"> Let&#8217;s see what this Ministerial Order entails, when it will be mandatory, and how to prepare.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">From the &#8216;Crea y Crece&#8217; Law to the Ministerial Order on mandatory e-invoicing <\/span><\/h2>\n<p><span style=\"font-weight: 400\">The mandatory nature of e-invoicing originates from the <\/span><a href=\"https:\/\/www.easyap.com\/en\/ley-crea-y-crece\/\"><b>&#8216;Crea y Crece&#8217; Law, <\/b><\/a><span style=\"font-weight: 400\">whose objective is to reduce late payments and digitize B2B commercial relationships. However, until now, the technical development enabling its real application was missing.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Chronologically, the most important legal milestones have been:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>&#8216;Crea y Crece&#8217; Law (2022)<\/b><span style=\"font-weight: 400\">, which introduced the obligation.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><a href=\"https:\/\/www.easyap.com\/en\/blog\/facturacion-electronica-b2b-obligatoria-en-espana\/\"><b>Royal Decree (March 31, 2026)<\/b><\/a><span style=\"font-weight: 400\">, which regulates the general framework.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Draft Ministerial Order (April 2026)<\/b><span style=\"font-weight: 400\">, which defines technical and operational requirements. <\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">This new draft, currently <\/span><b>under public consultation (from April 17 to May 8)<\/b><span style=\"font-weight: 400\">, details basic aspects for e-invoicing, such as:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><a href=\"https:\/\/www.easyap.com\/en\/?p=256706\"><b>Invoice formats. <\/b><\/a><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Interoperability between platforms.<\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Exchange systems.<\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Traceability requirements.<\/b><\/li>\n<\/ul>\n<table>\n<p><span style=\"font-weight: 400\">The Ministerial Order is the piece that definitively activates mandatory e-invoicing in 2026. <\/span><\/p>\n<\/table>\n<h2><span style=\"font-weight: 400\"><br \/>\nWhen will e-invoicing be mandatory?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">According to the current framework, the Ministerial Order will mark the start of the deadlines on <\/span><b>October 1, 2026<\/b><span style=\"font-weight: 400\"> (after its definitive approval). From that date, adaptation periods will be activated based on the company&#8217;s size.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Timeline forecast for mandatory e-invoice implementation<\/span><\/h3>\n<table style=\"width: 766px\">\n<p><b>Company type<\/b><br \/>\n<b>Estimated timeframe from effective date<\/b><\/p>\n<p><span style=\"font-weight: 400\">Companies with &gt; \u20ac8M turnover<\/span><br \/>\n<span style=\"font-weight: 400\">12 months<\/span><\/p>\n<p><span style=\"font-weight: 400\">Companies with &lt; \u20ac8M turnover<\/span><br \/>\n<span style=\"font-weight: 400\">24 months<\/span><\/p>\n<\/table>\n<p><span style=\"font-weight: 400\">Therefore, these deadlines require that:&nbsp;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Large companies are prepared by <\/span><b>2027.&nbsp;<\/b><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">The rest of the business sector is ready by <\/span><b>2028<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">For international companies, these deadlines are very demanding due to the complexity of their financial systems.&nbsp;<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Key technical aspects of the Ministerial Order<\/span><\/h2>\n<p><span style=\"font-weight: 400\">The approved draft introduces several technical requirements for e-invoicing that directly impact billing and ERP systems.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">1. Mandatory interoperability<\/span><\/h3>\n<p><span style=\"font-weight: 400\">One of the most important points is the <\/span><b>obligation for all e-invoicing platforms to be interoperable. <\/b><span style=\"font-weight: 400\">This means they must offer:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Ability to send and receive invoices between different technology providers.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Use of common standards.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Elimination of closed ecosystems.<\/span><\/li>\n<\/ul>\n<table>\n<p><b>Example: <\/b><span style=\"font-weight: 400\">a company using SAP in Germany will need to be able to exchange invoices with a supplier in Spain using a different platform without any issues.<\/span><\/p>\n<\/table>\n<h3><span style=\"font-weight: 400\"><br \/>\n2. Invoice status tracking<\/span><\/h3>\n<p><span style=\"font-weight: 400\">The <\/span><b>obligation to report on invoice status: issued, received, accepted, rejected, or paid.<\/b><span style=\"font-weight: 400\"> Something with a direct impact on three areas:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Cash flow management.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Financial reporting.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Tax compliance.&nbsp;<\/span><\/li>\n<\/ol>\n<table>\n<p><b>Example: <\/b><span style=\"font-weight: 400\">an issued invoice must update its status to &#8216;accepted&#8217; or &#8216;rejected&#8217; within a specific timeframe for complete traceability.<\/span><\/p>\n<\/table>\n<h3><span style=\"font-weight: 400\"><br \/>\n3. Structured formats<\/span><\/h3>\n<p><span style=\"font-weight: 400\">The Order also defines specific formats to ensure automation. These are <\/span><b>Structured XML, Facturae (in certain cases), and other interoperable standards.<\/b><span style=\"font-weight: 400\"> Thus, it eliminates the use of PDFs and manual invoices that do not integrate.&nbsp;<\/span><\/p>\n<h3><span style=\"font-weight: 400\">4. Public vs. private platform<\/span><\/h3>\n<p><span style=\"font-weight: 400\">The mandatory online invoicing model contemplates two types of platforms:<\/span><b>a<\/b> <b>state public platform or certified private platforms.<\/b><span style=\"font-weight: 400\">Companies can choose, but if it is a certified private platform, it will have to offer interoperability, data synchronization, and report to the Administration. <\/span><\/p>\n<h2><span style=\"font-weight: 400\">Consequences for CFOs and Financial Departments<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Mandatory e-invoicing has strategic consequences across the entire financial landscape. Specifically: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Automates the Procure-to-Pay (P2P) cycle. <\/b><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Reduces manual errors. <\/b><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Offers greater control over payments and collections.<\/b><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Provides real-time visibility into cash flow.<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">However, it also presents significant challenges, such as adapting <\/span><i><span style=\"font-weight: 400\">legacy<\/span><\/i><span style=\"font-weight: 400\">systems, integration with multiple jurisdictions, or simultaneous compliance with international regulations.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">What exactly does mandatory e-invoicing require?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">On a practical level, the regulation will require the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Issuance of invoices in<\/span><b> structured electronic format.<\/b><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Mandatory reception<\/b><span style=\"font-weight: 400\"> of e-invoices.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Exchange of invoices through <\/span><b>interoperable platforms.<\/b><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Registration of all <\/span><b>invoice statuses.<\/b><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Digital preservation<\/b><span style=\"font-weight: 400\"> of invoices in accordance with tax regulations.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Therefore, it will be necessary for every company (large or small, national or international&#8230;) to adapt and work with a solution that complies with this checklist: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-checked=\"false\" aria-level=\"1\"><span style=\"font-weight: 400\">Compatible e-invoicing system.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-checked=\"false\" aria-level=\"1\"><span style=\"font-weight: 400\">ERP integration.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-checked=\"false\" aria-level=\"1\"><span style=\"font-weight: 400\">Real-time reporting capability.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-checked=\"false\" aria-level=\"1\"><span style=\"font-weight: 400\">Connection with external platforms.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-checked=\"false\" aria-level=\"1\"><span style=\"font-weight: 400\">Compliance with technical standards.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Example of the impact of this mandate on a multinational<\/span><\/h2>\n<p><span style=\"font-weight: 400\">To be practical, let&#8217;s look at an example. Imagine a multinational company that currently has operations in Spain, France, and Germany. Currently:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Invoices in multiple formats.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Still works with manual processes in some countries.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Has low visibility into invoice status. <\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Now, following the approval of mandatory e-invoicing with this Ministerial Order, you must operate with:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Centralized system.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Structured invoices in all countries. <\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Synchronized invoice statuses. <\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Automatic reporting. <\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">The foreseeable outcome is that you will experience a reduction in DSO (<\/span><i><span style=\"font-weight: 400\">Days Sales Outstanding<\/span><\/i><span style=\"font-weight: 400\">), a significant improvement in audits and increased operational efficiency. <\/span><\/p>\n<h2><span style=\"font-weight: 400\">How to prepare yourself starting now?<\/span><\/h2>\n<p><b>Waiting for the definitive approval of the Ministerial Order is a strategic mistake. <\/b><span style=\"font-weight: 400\">Companies that get ahead will have a competitive advantage. <\/span><\/p>\n<p><span style=\"font-weight: 400\">To avoid falling behind, from <\/span><b>easyap<\/b><span style=\"font-weight: 400\"> we recommend following these steps.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Analyze the current state of your invoicing system.<\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Identify the gaps against the new requirements. <\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Choose a solution compatible with international regulations and interoperable <\/b><span style=\"font-weight: 400\">(easyap can be the best decision in these coming months).<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Ensure that your solution integrates with your <\/b><a href=\"https:\/\/www.easyap.com\/en\/?p=256604\"><b>ERP<\/b><\/a> <span style=\"font-weight: 400\">(SAP, Oracle, etc.).<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Automate your data flows. <\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Establish data quality policies. <\/b><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Guarantee the traceability of all invoicing. <\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Be clear that non-compliance with mandatory e-invoicing entails penalties, operational blockages, audit problems, or loss of competitiveness. Internationally, the risk is multiplied by the coexistence of various regulations.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Frequently asked questions about the Ministerial Order for electronic invoicing<\/span><\/h2>\n<h3><span style=\"font-weight: 400\">Does mandatory e-invoicing apply to international operations?<\/span><\/h3>\n<p><b>Yes,<\/b><span style=\"font-weight: 400\"> provided there is a transaction subject to Spanish B2B regulations. Moreover, many jurisdictions are adopting similar models.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Will it still be possible to use PDF as an invoice?<\/span><\/h3>\n<p><span style=\"font-weight: 400\">The PDF may exist as a visual representation, but <\/span><b>not as a valid primary format<\/b><span style=\"font-weight: 400\"> if it is not structured.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">What happens if my supplier is not prepared?<\/span><\/h3>\n<p><b>The regulations will force all parties to adapt.<\/b><span style=\"font-weight: 400\">Interoperability will facilitate the transition, but coordination will be necessary.<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Is it mandatory to use the public platform?<\/span><\/h3>\n<p><b>No.<\/b><span style=\"font-weight: 400\">You may opt for certified private platforms, provided they meet the technical requirements established by law.<\/span><\/p>\n<p><span style=\"font-weight: 400\">The publication of the draft <\/span><b>Ministerial Order marks a before and after in the implementation of e-invoicing in Spain.<\/b><span style=\"font-weight: 400\">With deadlines already defined and clear technical requirements, the question is whether you are prepared.<\/span><\/p>\n<p><span style=\"font-weight: 400\">For CFOs, it&#8217;s a strategic change affecting technology, processes, and compliance. Anticipating it avoids risks and provides efficiency and competitiveness. The objections phase, open until May 8, offers a final window to understand and adjust the strategy. Afterwards, the definitive countdown will begin. At easyap, we help you take the step, so <\/span><a href=\"https:\/\/www.easyap.com\/en\/contacto\/\"><b>contact us<\/b><\/a><span style=\"font-weight: 400\">and let&#8217;s analyze it together. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The e-invoice mandatory in Spain enters its final phase. This occurs with the publication as a Royal Decree of the new draft of the Ministerial Order which marks the turning point many companies were waiting for. It specifies technical aspects, deadlines, and requirements that directly affect companies&#8217; financial processes. For CFOs and financial managers, the [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":254400,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[269],"tags":[],"class_list":["post-255573","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Ministerial Order on e-invoicing (April 2026)<\/title>\n<meta name=\"description\" content=\"Update on mandatory e-invoicing: deadlines, legal keys, and how to prepare after the new Ministerial Order approved in April 2026.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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