{"id":255530,"date":"2025-12-15T07:00:20","date_gmt":"2025-12-15T06:00:20","guid":{"rendered":"https:\/\/www.easyap.com\/?p=253010"},"modified":"2026-07-30T21:49:25","modified_gmt":"2026-07-30T19:49:25","slug":"factura-electronica-personalizada","status":"publish","type":"post","link":"https:\/\/www.easyap.com\/en\/blog\/factura-electronica-personalizada\/","title":{"rendered":"Creating a customized e-invoice is easy if you know how and with whom"},"content":{"rendered":"<p><span style=\"font-weight: 400\">High regulation and globalization have made personalized e-invoicing a strategic requirement. For a CFO of a large multinational company, being able to issue and receive <\/span><a href=\"http:\/\/www.easyap.com\/workflow-de-aprobacion-de-facturas\/factura-electronica\/\"><span style=\"font-weight: 400\">e-invoices<\/span><\/a><span style=\"font-weight: 400\"> adapted to multiple formats, regulations, and needs reduces errors and operational costs. It also provides tax protection and improves the customer and supplier experience. How? In this article, we explore why customization in large-scale invoicing is critical, how a platform like easyap solves it, and when it&#8217;s beneficial to choose our solution. Furthermore, we provide examples and a comparison to evaluate providers.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Why are personalized e-invoices gaining such importance in large enterprises?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Most large companies we know operate in many countries or industries with different requirements, languages, currencies, and formats. Therefore, for them, personalized e-invoicing is a fundamental tool because:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Complies with local regulations <\/b><span style=\"font-weight: 400\">(electronic seal, structured formats, mandatory tax fields\u2026).<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Ensures accounting consistency<\/b><span style=\"font-weight: 400\"> by mapping fields between the ERP and the output format.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Allows displaying specific commercial or contractual information for each client<\/b><span style=\"font-weight: 400\"> (cost center, purchase order, business lines).<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Optimizes reconciliation and payment processes<\/b><span style=\"font-weight: 400\"> with structured metadata (IBAN, SWIFT codes, line-item taxes\u2026).<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Reduces rejections and rework,<\/b><span style=\"font-weight: 400\"> as formats are correct, leading to fewer returns and better AP\/AR KPIs.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Benefits of a personalized e-invoice for CFOs<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Consequently, personalized e-invoices generate very interesting financial benefits. Specifically, CFOs and financial teams enjoy:<\/span><\/p>\n<ul>\n<li><b>Tax compliance and reduced risk<\/b><span style=\"font-weight: 400\"> in relation to Verifactu (AEAT) or other regulations.<\/span><\/li>\n<li><b>Operational scalability<\/b><span style=\"font-weight: 400\"> with the ability to issue millions of invoices with rules per country or client.<\/span><\/li>\n<li><b>Integration with the most popular ERPs on the market<\/b><span style=\"font-weight: 400\">, also avoiding double entry and ensuring accurate automatic accounting entries.&nbsp;<\/span><\/li>\n<li><b>Greater traceability of each document and flow<\/b><span style=\"font-weight: 400\">, which is ideal for internal and external audits.<\/span><\/li>\n<li><b>Improved cash flow<\/b><span style=\"font-weight: 400\">, since invoices with structured data facilitate faster payments.<\/span><\/li>\n<li><b>Reduction in cost per invoice.<\/b><\/li>\n<li><b>Reporting and internal control<\/b><span style=\"font-weight: 400\"> with personalized metadata that improves the quality of financial information.<\/span><\/li>\n<li><b>DSO reduction<\/b><span style=\"font-weight: 400\"> (days sales outstanding).<\/span><\/li>\n<li style=\"list-style-type: none\"><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">How does easyap approach personalized e-invoicing?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">In this regard, easyap offers a cloud platform for the <\/span><a href=\"https:\/\/www.easyap.com\/en\/recepcion-de-facturas\/\"><span style=\"font-weight: 400\">issuance and reception of electronic invoices<\/span><\/a><span style=\"font-weight: 400\"> that focuses on providing interoperability with ERPs and personalized formats. Formats that it evaluates and assesses beforehand.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">Specifically, among its most notable features, the following stand out:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Issuance and reception portal,<\/b><span style=\"font-weight: 400\"> and centralized management of electronic formats and signed PDFs.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Ability to adapt formats<\/b><span style=\"font-weight: 400\"> (with prior assessment) <\/span><b>and multiple channels <\/b><span style=\"font-weight: 400\">of delivery (portal, email, FTP, upload to specific portals, etc.).<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Integration with ERPs <\/b><span style=\"font-weight: 400\">to extract invoices from the ERP and return accounting entries.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>AP (Accounts Payable or <\/b><a href=\"https:\/\/www.easyap.com\/en\/portal-del-proveedor\/\"><b>supplier portal<\/b><\/a><b>) <\/b><span style=\"font-weight: 400\">automation that accelerates automatic reception, validation, and accounting.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Accounting automation<\/b><span style=\"font-weight: 400\"> thanks to the injection of highly precise entries, which reduces manual tasks.&nbsp;<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">However, for a CFO, the question is: will it work with my specific ERP and processes? Below, we show a table with easyap&#8217;s integrations with the most powerful ERPs on the market and what customization brings in each case.<\/span><\/p>\n<table>\n<p><b>ERP<\/b><br \/>\n<b>Typical Connection<\/b><br \/>\n<b>What does customization allow?<\/b><br \/>\n<b>Example&nbsp;<\/b><\/p>\n<p><b>SAP (ECC\/S\/4HANA)<\/b><br \/>\n<span style=\"font-weight: 400\">Standard interfaces + adapters<\/span><br \/>\n<span style=\"font-weight: 400\">Map tax fields by country, generate adapted XML\/UBL<\/span><br \/>\n<span style=\"font-weight: 400\">Send invoices to public clients in the required national format without touching the ERP.<\/span><\/p>\n<p><b>Oracle (E-Business \/ Fusion)<\/b><br \/>\n<span style=\"font-weight: 400\">APIs \/ files<\/span><br \/>\n<span style=\"font-weight: 400\">Inject accounting entries with cost center and project<\/span><br \/>\n<span style=\"font-weight: 400\">Automatic entry per project after validation in easyap.<\/span><\/p>\n<p><b>Microsoft Dynamics 365<\/b><br \/>\n<span style=\"font-weight: 400\">Connectors and API<\/span><br \/>\n<span style=\"font-weight: 400\">Multi-currency support and rules per legal entity<\/span><br \/>\n<span style=\"font-weight: 400\">Differentiate rules per legal entity in different regions.<\/span><\/p>\n<p><b>Sage \/ Other ERPs<\/b><br \/>\n<span style=\"font-weight: 400\">FTP, Web Services, adapters<\/span><br \/>\n<span style=\"font-weight: 400\">Custom formats for large buyers<\/span><br \/>\n<span style=\"font-weight: 400\">Exporting invoices in the format required by large clients.<\/span><\/p>\n<\/table>\n<h2><span style=\"font-weight: 400\">Specific use cases of the customized digital invoice<\/span><\/h2>\n<p><span style=\"font-weight: 400\">In fact, to be practical, let&#8217;s look at two specific examples to understand how or in what way easyap&#8217;s customized electronic invoice helps.&nbsp;<\/span><\/p>\n<h5>Multinational industrial company with centers in ES, FR, and BR.<\/h5>\n<p><b>Problem<\/b><span style=\"font-weight: 400\">: each country requires different fields and formats. Furthermore, client \u201cX\u201d requires the format <\/span><a href=\"https:\/\/docs.oasis-open.org\/ubl\/UBL-2.1.html\"><span style=\"font-weight: 400\">UBL 2.1<\/span><\/a><span style=\"font-weight: 400\"> with additional fields.<br \/>\n<\/span><b>Solution<\/b><span style=\"font-weight: 400\">: easyap configures rules per country and per client. Thus, it transforms invoices extracted from the ERP into the required formats and returns the accounting entry to the ERP.<br \/>\n<\/span><b>Result<\/b><span style=\"font-weight: 400\">: minimization of rejections in shipments to B2B clients.<\/span><\/p>\n<h5>Holding company with many subsidiaries and consolidated reporting<\/h5>\n<p><b>Problem<\/b><span style=\"font-weight: 400\">: it is complex to consolidate the different cost centers, and there are projects with several manual errors in inter-subsidiary accounting.<br \/>\n<\/span><b>Solution<\/b><span style=\"font-weight: 400\">: the invoice template is customized to allow for the inclusion of consolidation tags and to automate the entries of the different subsidiaries.<br \/>\n<\/span><b>Result<\/b><span style=\"font-weight: 400\">: there is a consolidation of the different cost centers, as well as a drastic reduction in human errors.&nbsp;<\/span><\/p>\n<h5>Supplier that invoices large buyers with proprietary portals<\/h5>\n<p><b>Problem<\/b><span style=\"font-weight: 400\">: each large buyer requires a different format and channel (portals A, B, C).<br \/>\n<\/span><b>Solution<\/b><span style=\"font-weight: 400\">: easyap simultaneously delivers electronic invoice + signed PDF via multiple channels (secure email, FTP, direct upload).<br \/>\n<\/span><b>Result<\/b><span style=\"font-weight: 400\">: delivery time is shortened and fewer errors occur.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">How to choose the best solution for creating tailored electronic invoices?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">As mentioned in the previous point, before choosing a solution, <\/span><b>test and ask for demos and references <\/b><span style=\"font-weight: 400\">and ask yourself the following questions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Does it support the electronic formats required by your clients and administrations?<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Can it deliver through the channels your buyers demand (portal, <\/span><a href=\"https:\/\/www.easyap.com\/en\/?p=256475\"><span style=\"font-weight: 400\">EDI system<\/span><\/a><span style=\"font-weight: 400\">, email\u2026)? <\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Does it offer standard integration with your ERP or will custom development be required?<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">What SLAs do they offer for format changes and regulatory updates?<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">How do they manage traceability and archiving for audits?<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">What is the total cost (license, integrations, maintenance, adaptations\u2026)? <\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">What references do they have in similar companies by size or sector?<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Do they include support and training?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Additionally, from a practical perspective, we recommend: <\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Start with a POC<\/b><span style=\"font-weight: 400\">. Choose 1 country, 1 business line, and 1 ERP and validate invoice issuance and reception, as well as automatic accounting and reporting within them.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Define business rules by legal entity<\/b><span style=\"font-weight: 400\">. Document mandatory fields, validations, and exceptions.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Rollback plan<\/b><span style=\"font-weight: 400\">. Maintain a manual process in parallel during the initial phase until KPIs are stabilized.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>KPIs<\/b><span style=\"font-weight: 400\">. Specifically, measure aspects such as rejection rate, average accounting time, cost per invoice, and expected savings.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">And, of course, continue with a monitoring plan and review it periodically. <\/span><\/p>\n<h2><span style=\"font-weight: 400\">Why consider easyap for personalized electronic invoicing?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Based on what we&#8217;ve seen so far, for large companies that need to issue and receive invoices in multiple countries, with complex ERP integrations and client-specific customization requirements, <\/span><b>easyap offers a very powerful proposition<\/b><span style=\"font-weight: 400\">: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Centralized portal.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Ability to work with customized formats.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Multiple channels.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Experience in AP automation. <\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Error reduction.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Improved cash flow.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Regulatory compliance across various countries and industries.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Ultimately, a customized e-invoice is a catalyst for efficiency, control, and scalability for any large enterprise.<\/span><b>With easyap, this customization will be truly operational, integrable, and sustainable over time.<\/b><span style=\"font-weight: 400\">So if you are looking to adapt your processes as soon as possible to what the current market demands,<\/span><a href=\"https:\/\/www.easyap.com\/en\/contacto\/\"><b>contact us<\/b><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>High regulation and globalization have made personalized e-invoicing a strategic requirement. For a CFO of a large multinational company, being able to issue and receive e-invoices adapted to multiple formats, regulations, and needs reduces errors and operational costs. It also provides tax protection and improves the customer and supplier experience. How? In this article, we [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":253006,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[269],"tags":[],"class_list":["post-255530","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Customized E-invoicing Software for Large Enterprises<\/title>\n<meta name=\"description\" content=\"Create a customized e-invoice for your large enterprise: personalize formats, integrate with ERPs, and comply with regulations with easyap.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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