{"id":255499,"date":"2025-11-28T17:47:44","date_gmt":"2025-11-28T16:47:44","guid":{"rendered":"https:\/\/www.easyap.com\/?p=252988"},"modified":"2026-08-17T14:59:19","modified_gmt":"2026-08-17T12:59:19","slug":"homologacion-de-facturas-en-espana","status":"publish","type":"post","link":"https:\/\/www.easyap.com\/en\/blog\/homologacion-de-facturas-en-espana\/","title":{"rendered":"Invoice validation in Spain and its requirements"},"content":{"rendered":"<p><span style=\"font-weight: 400\">The <\/span><b>invoice homologation<\/b><span style=\"font-weight: 400\"> is already a critical requirement for companies operating in various sectors and countries. Finance directors and CFOs must be very aware of the implications of choosing an <\/span><a href=\"http:\/\/www.easyap.com\/workflow-de-aprobacion-de-facturas\/factura-electronica\/\"><b>e-invoicing provider<\/b><\/a><span style=\"font-weight: 400\">: one that complies with the Spanish Tax Agency&#8217;s standards and the new requirements of the Anti-Fraud Law. In these lines, we explain with examples and comparisons what Spanish regulations demand. Furthermore, you will see why easyap is so useful and recommended. <\/span><\/p>\n<h2><span style=\"font-weight: 400\">What is \u201cinvoice homologation\u201d and why does it matter?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">To begin with, e-invoicing homologation is based on two closely related concepts:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Homologation of the software or provider that performs certified digitalization or invoice management before the Tax Agency (AEAT).<\/b><span style=\"font-weight: 400\"> It is the recognition that this software complies with the technical and functional requirements demanded by the regulations.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Homologated e-invoice. <\/b><span style=\"font-weight: 400\">It is any invoice issued in a specific format and with electronic seals (signature, fingerprint, XAdES, etc.) that guarantee its integrity, authenticity, and fiscal validity.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">So any <\/span><a href=\"https:\/\/www.easyap.com\/blog\/director-financiero\/\"><span style=\"font-weight: 400\">CFO or finance director<\/span><\/a><span style=\"font-weight: 400\"> must be clear on both concepts. And that&#8217;s because homologation: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Complies with the AEAT&#8217;s requirements.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Facilitates audits. <\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Offers interoperability with proprietary systems, and also with public administrations (<\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/facturacion-b2g\/\"><span style=\"font-weight: 400\">B2G<\/span><\/a><span style=\"font-weight: 400\">) and other clients.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><span style=\"font-weight: 400\">Prepares the company for new fiscal control flows in \u201cnear\u201d real-time.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Regulatory framework in Spain for homologated invoices<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Precisely, for legal compliance, it is essential to know the Spanish invoicing legal framework. Broadly speaking, it is based on these 4 pillars: <\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Facturae<\/b> <b>(formats 3.2 \/ 3.2.2):<\/b><span style=\"font-weight: 400\"> official XML format used for invoicing public administrations. Version 3.2.x is the standard that requires XAdES Signature for B2G.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><a href=\"https:\/\/www.easyap.com\/en\/suministro-inmediato-de-informacion-de-iva-sii\/\"><b>SII (Immediate Information Supply):<\/b><\/a><span style=\"font-weight: 400\"> mechanism for sending VAT records to the AEAT that many companies use, and that most providers already integrate.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><a href=\"https:\/\/www.easyap.com\/en\/verifactu\/\"><b>Verifactu \/ Invoicing Information Systems (SIF)<\/b><\/a><span style=\"font-weight: 400\">: is the new framework derived from <\/span><a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-2023-24840\"><span style=\"font-weight: 400\">Royal Decree 1007\/2023<\/span><\/a><span style=\"font-weight: 400\"> which regulates the requirements for invoicing systems.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Approval of certified digitization software:<\/b> <a href=\"https:\/\/sede.agenciatributaria.gob.es\/Sede\/todas-gestiones\/beneficios-fiscales-autorizaciones\/facturacion-libros-registros\/homologacion-software-digitalizacion-certificado-facturas_\/softwares-homologados-digitalizacion-certificada-facturas.html\"><span style=\"font-weight: 400\">public list of software approved by the AEAT<\/span><\/a><span style=\"font-weight: 400\"> that companies can use to evaluate providers.<\/span><\/li>\n<\/ol>\n<h2><span style=\"font-weight: 400\">What should &#8220;Tax Agency-approved&#8221; software provide?<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Regarding that last point, all software on the list must comply with the following:&nbsp;<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Compatibility with Facturae 3.2 \/ 3.2.2.<\/b><\/li>\n<li aria-level=\"1\"><b>Ability to sign with XAdES.<\/b><\/li>\n<li aria-level=\"1\"><b>Integration with SII and the ability to send\/receive records<\/b><span style=\"font-weight: 400\"> according to AEAT specifications.&nbsp;<\/span><\/li>\n<li aria-level=\"1\"><b>Support for Verifactu \/ SIF.<\/b><span style=\"font-weight: 400\"> Generation of invoicing records, chained cryptographic footprint, events (cancellations, rectifications\u2026) and APIs\/WSDL for submission.<\/span><\/li>\n<li aria-level=\"1\"><b>Security and traceability.<\/b><span style=\"font-weight: 400\"> Event logging, unalterable ledger, encryption, and security certifications (ISO 27001 or similar)&#8230;<\/span><\/li>\n<li aria-level=\"1\"><b>Multi-entity, multi-company, and multi-currency capability.<\/b><span style=\"font-weight: 400\"> Essential for groups with subsidiaries in several countries.<\/span><\/li>\n<li aria-level=\"1\"><b>Onboarding and ERP\/accounting mapping services<\/b><span style=\"font-weight: 400\"> (format transformation and standardization), testing, and an approval environment.<\/span><\/li>\n<li aria-level=\"1\"><b>SLA and legal and tax support <\/b><span style=\"font-weight: 400\">for regulatory changes (Verifactu, updates on Facturae\u2026).<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">What does easyap offer in terms of approval and compliance?&nbsp;<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Within this legal framework for invoice approval, <\/span><b>easyap <\/b><span style=\"font-weight: 400\">takes on a leading role. Our platform:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>Offers a<\/b> <b>issuance and reception portal<\/b> <b>for electronic invoices<\/b><span style=\"font-weight: 400\"> that connects suppliers and clients without technological friction.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>It is<\/b> <b>compatible with SII<\/b> <b>and is ready for integrations,<\/b><span style=\"font-weight: 400\"> both with accounting systems and with the best ERPs.<\/span><\/li>\n<li style=\"font-weight: 400\" aria-level=\"1\"><b>It provides<\/b> <b>B2G capabilities and structured invoicing processes<\/b><span style=\"font-weight: 400\">, with solutions geared towards large companies that require international integration and centralized control.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Thus, easyap combines SII connectivity, structured formats, and ERP integration to reduce errors, accelerate VAT closing, and mitigate legal risks.&nbsp;<\/span><\/p>\n<h3><span style=\"font-weight: 400\">Comparison: easyap vs. other providers&nbsp;<\/span><\/h3>\n<p><span style=\"font-weight: 400\">It is also true that there are long-standing providers in the market, as well as solutions more oriented towards SMEs and freelancers that prioritize simplicity over advanced integration. In fact, this table shows several of them, along with interesting criteria that CFOs can consider before choosing one solution or another.<\/span><\/p>\n<table>\n<p><b>Criterion \/ Need<\/b><br \/>\n<b>easyap<\/b><br \/>\n<b>Edicom (example EDI provider)<\/b><br \/>\n<b>Solutions for SMEs<\/b><\/p>\n<p><b>Facturae 3.2 \/ 3.2.2 Support<\/b><br \/>\n<span style=\"font-weight: 400\">Yes (structured B2G &amp; B2B).&nbsp;<\/span><br \/>\n<span style=\"font-weight: 400\">Yes.<\/span><br \/>\n<span style=\"font-weight: 400\">Limited: many do not manage structured invoices or XAdES signatures.<\/span><\/p>\n<p><b>SII Integration<\/b><br \/>\n<span style=\"font-weight: 400\">Integrated.<\/span><br \/>\n<span style=\"font-weight: 400\">Integrated.<\/span><br \/>\n<span style=\"font-weight: 400\">May be missing or partial.<\/span><\/p>\n<p><b>Verifactu \/ SIF<\/b><br \/>\n<span style=\"font-weight: 400\">Yes. It is ideal for corporate environments; supports events and traceability.<\/span><br \/>\n<span style=\"font-weight: 400\">Strong document control and traceability.<\/span><br \/>\n<span style=\"font-weight: 400\">Rarely prepared for Verifactu.<\/span><\/p>\n<p><b>International Scope<\/b><br \/>\n<span style=\"font-weight: 400\">Yes, with international connectivity for multi-company operations.<\/span><br \/>\n<span style=\"font-weight: 400\">Very robust. International\/EDI focus.<\/span><br \/>\n<span style=\"font-weight: 400\">Limited.<\/span><\/p>\n<p><b>Suitable for Large Groups \/ Multinationals<\/b><br \/>\n<span style=\"font-weight: 400\">Yes.<\/span><br \/>\n<span style=\"font-weight: 400\">Yes.<\/span><br \/>\n<span style=\"font-weight: 400\">Not recommended.<\/span><\/p>\n<p><b>Approval \/ Certifications<\/b><br \/>\n<span style=\"font-weight: 400\">Compatible with AEAT; offers digitization and validation services.<\/span><br \/>\n<span style=\"font-weight: 400\">Extensive EDI experience, integration, and certifications.<\/span><br \/>\n<span style=\"font-weight: 400\">Variable; check approvals.<\/span><\/p>\n<\/table>\n<p><span style=\"font-weight: 400\"><br \/>\nSo, if you invoice the public sector or need to issue structured invoices with XAdES signatures, prioritize providers with B2G experience and testing in AEAT environments, like easyap.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Examples of Use and Scenarios for Invoice Approval<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Nonetheless, to better understand how to comply with approved electronic invoicing software, let&#8217;s look at two specific examples or use cases:<\/span><\/p>\n<p><b>2. Industrial group with 15 subsidiaries in Europe (multi-company):<\/b><\/p>\n<ul>\n<li><b>Requirement<\/b><span style=\"font-weight: 400\">: centralize invoice issuance, incorporate SII in Spain, and adapt to national schemes in other countries.<\/span><\/li>\n<li><b>Solution<\/b><span>: use easyap to centralize the invoicing \u201chub\u201d in Spain (SII + Facturae) and combine it with local connectors to send invoices in the formats required by subsidiaries. <\/span><\/li>\n<li><b>Result<\/b><span>: fewer errors in VAT entries and faster reconciliation.&nbsp;<\/span><\/li>\n<\/ul>\n<p><b>2. Private company that invoices a city council every month (B2G):<\/b><\/p>\n<ul>\n<li><b>Requirements<\/b><span style=\"font-weight: 400\">: Facturae 3.2 compliance and electronic signature, and integration with portals like <\/span><a href=\"https:\/\/www.easyap.com\/en\/blog\/sabes-como-enviar-facturas-por-face\/\"><span style=\"font-weight: 400\">FACE\/PAe<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/li>\n<li><b>Solution<\/b><span style=\"font-weight: 400\">: choose a provider that manages XAdES signature and direct sending in Facturae format (easyap supports it).&nbsp;<\/span><\/li>\n<li><b>Result<\/b><span style=\"font-weight: 400\">: avoids format rejections and speeds up payment.<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none\"><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Recommendations for choosing your approved provider<\/span><\/h2>\n<p><span style=\"font-weight: 400\">In turn, when choosing an approved software provider, we also give you several recommendations:<\/span><\/p>\n<ol>\n<li aria-level=\"1\"><b>Check the list of software approved by the AEAT and request documented evidence of approval or compliance from the provider.<\/b><\/li>\n<li aria-level=\"1\"><b>Propose 3 test cases<\/b><span style=\"font-weight: 400\"> (for example, issuing to the Administration, issuing intercompany with multi-currency, and cancelling or correcting an invoice) and ask the provider to execute them in a test environment.<\/span><\/li>\n<li aria-level=\"1\"><b>Validate SLAs \/ support during critical accounting and VAT closing windows.<\/b><\/li>\n<li aria-level=\"1\"><b>Check everything related to reporting and traceability<\/b><span style=\"font-weight: 400\"> (logs, hash chain, event records\u2026).&nbsp;<\/span><\/li>\n<li aria-level=\"1\"><b>Include contractual clauses<\/b> <b>that cover adaptations <\/b><span style=\"font-weight: 400\">for future regulatory changes without excessive costs.<\/span><\/li>\n<li style=\"list-style-type: none\"><\/li>\n<\/ol>\n<h2><span style=\"font-weight: 400\">In summary\u2026<\/span><\/h2>\n<p><span style=\"font-weight: 400\">A provider with experience in structured invoicing, SII support, and compliance with AEAT minimizes risks and ensures operational continuity. Easyap fits perfectly here; it combines technical capabilities (formats, ERP integration, validations\u2026), a corporate approach, and legal adaptation.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400\">If your company operates with public administrations,<\/span><b>if you manage large volumes of invoices or need a multi-company model with full traceability,<\/b><span style=\"font-weight: 400\">easyap is ideal. Flexibility and rigor so that your invoice management, in addition to being validated, complies with current and future Spanish law.<\/span><a href=\"https:\/\/www.easyap.com\/en\/contacto\/\"><b>Contact us<\/b><\/a><span style=\"font-weight: 400\">without obligation and we&#8217;ll show you. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The invoice homologation is already a critical requirement for companies operating in various sectors and countries. Finance directors and CFOs must be very aware of the implications of choosing an e-invoicing provider: one that complies with the Spanish Tax Agency&#8217;s standards and the new requirements of the Anti-Fraud Law. In these lines, we explain with [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":255500,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[269],"tags":[],"class_list":["post-255499","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.4 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Invoice Validation: Requirements in Spain - easyap<\/title>\n<meta name=\"description\" content=\"Invoice Validation: here are the legal requirements in Spain and tips for choosing software validated by the Tax Agency.\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.easyap.com\/en\/blog\/homologacion-de-facturas-en-espana\/\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:locale\" content=\"en_US\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:type\" content=\"article\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:title\" content=\"Invoice validation in Spain and its requirements\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:description\" content=\"Invoice Validation: here are the legal requirements in Spain and tips for choosing software validated by the Tax Agency.\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.easyap.com\/en\/blog\/homologacion-de-facturas-en-espana\/\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:site_name\" content=\"easyap\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"article:published_time\" content=\"2025-11-28T16:47:44+00:00\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"article:modified_time\" content=\"2026-08-17T12:59:19+00:00\" class=\"yoast-seo-meta-tag\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.easyap.com\/wp-content\/uploads\/2025\/11\/homologacion-de-facturas.png\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta property=\"og:image:width\" content=\"700\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta property=\"og:image:height\" content=\"500\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"author\" content=\"Kala SEO\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" class=\"yoast-seo-meta-tag\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta name=\"twitter:data1\" content=\"Kala SEO\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" class=\"yoast-seo-meta-tag\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" class=\"yoast-seo-meta-tag\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/blog\\\/homologacion-de-facturas-en-espana\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/blog\\\/homologacion-de-facturas-en-espana\\\/\"},\"author\":{\"name\":\"Kala SEO\",\"@id\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/#\\\/schema\\\/person\\\/7b517570a1a6eac8030079d3a127ff0c\"},\"headline\":\"Invoice validation in Spain and its requirements\",\"datePublished\":\"2025-11-28T16:47:44+00:00\",\"dateModified\":\"2026-08-17T12:59:19+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/blog\\\/homologacion-de-facturas-en-espana\\\/\"},\"wordCount\":1084,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/blog\\\/homologacion-de-facturas-en-espana\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.easyap.com\\\/wp-content\\\/uploads\\\/2025\\\/11\\\/homologacion-de-facturas.png\",\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.easyap.com\\\/en\\\/blog\\\/homologacion-de-facturas-en-espana\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/blog\\\/homologacion-de-facturas-en-espana\\\/\",\"url\":\"https:\\\/\\\/www.easyap.com\\\/en\\\/blog\\\/homologacion-de-facturas-en-espana\\\/\",\"name\":\"Invoice Validation: Requirements in Spain - 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