The processing of invoices produces a cost for both the issuer and the receiver. The electronic invoice which is taken to mean a legally valid invoice, is a mechanism that speeds up the process, and thus reduces costs.
The electronic invoice is the near future and in many cases the present (an obligation in relation to AAPP). There is, however, a series of elements that need to be considered to successfully implement electronic invoicing. Among which we can highlight:
- Technology gap between provider and client
- Diversity of formats
- Investment necessary for introduction
- Cultural component
- Transference of workload from (cost) from issuer to receiver
Our proposal : Electronic Invoicing
Easyap proposes a work model focused on solving existing problems in the use of electronic invoices in such a way as to distribute the advantages between the to main parties: issuer and receiver.
Easyap has developed an issuing/receiving portal for electronic invoices which connects providers and clients (issuers and receivers) eliminating the technological barriers and brining advantages to both parts. The pay per use model (issuing/receiving) and independent from the accounting system and the different electronic invoice formats, does not require an initial investment to start.
What is easyei?
An electronic invoicing platform for both sending electronic invoices to clients and for invoice receipt in any format, including paper, from providers.
Independant interconection module with the Spanish Tax Office electronic site (SII).
Who is it for?
Companies of any size who want to increase their productivity while improvong and optimizing their invoicing processes from suppliers and to clients
Why use it?
- Cost savings of up to 50%.
- No startup investment.
- Variable cost depending on number of invoices processed.
Online set-up with a valid digital certificate.
In less than 3 minutes a user, with a valid digital certificate, can register with the portal and start the process of electronic invoice issuance.
Load from files in various formats.
In the case of an existing accounting/invoicing system, easyEi is the ideal tool to convert information/accounting notes into electronic invoices. There are various formats for the loading of said information/invoices to speed up the issuing process.
Configure invoice format.
There are a number of basic formats for the invoice issuance: pdf, xml and txt. But more formats can be easily added so that the recipient has the electronic invoice in a suitable format.
Invoice workflow with accept/refuse.
The workflow will allow knowledge of the client's acceptance or refusal of the invoice, which means a guaranteeing of delivery and a reduction in the duration of the process.
Receipt in various formats.
The possibility of having one unique entrance for invoices, whatever the format. Electronic invoices, invoices by email and on paper, can all be received in the same unique reception channel.
Output in various formats.
Invoices can be sent to an accounting system with a specific file or to an operating system with a different one. Be flexible in the choice of output format.
Extendible workflow with very different states, which will allow a simple processes and more complex ones with functionalities for: accounting code, approval circuits, invoice validation/automatic balance and resolution of exceptions. Resulting in an accounting file for the ERP, if so desired.
Web access without system requirements, without the necessity to buy new hardware or software. You just need a browser and an internet connection.