Immediate Information Supply for VAT

easyei permits adaptation to the new Tax Office regulation, which will come into effect on 1/1/2017, regarding the new system of processing VAT based on real time information of commercial transactions. This is obligatory for all companies who do a monthly VAT declaration.

The invoices are issued in the accounting system/ERP in the normal way.
Invoice issuing:
1

The registers are transferred to easyei portal.
a. Flexibility in web service and/or file transfer protocols.
b. Adaptable a to any ERP

The accounting of provider/creditor invoices follow the current processes without requiring any changes.

Invoice types:
- Issued invoices
- Received invoices
- Property
- Intra-community Operations
- Cash Amounts

Taxes:
- Mapping of VAT/Income Tax according to Spanish Tax office coding.

The transfer is signed by client or by the portal certificate.
The invoice registry fields specified by the Spanish Tax office (AEAT) are sent.
Accepted or rejected.
Client notified in the case of rejection.
Option to update registers with the Spanish Tax office acceptation/rejection.
2

 

4
Recording of provider invoices
3
5
6
Receipt of the invoice registers

Suministro Inmediato de Información de IVA SII

Custody of Sent Registers and State
If receipt of status information in the ERP is not required, the registers and their status are saved in the easyei portal so that they can be consulted during the agreed period.
Return Receipt
7
Transfer of registers to the Tax office electronic portal
Transfer digitally signed
Categorization of invoices based on the Spanish Tax office regulation

Highlights ...

  • The following companies have the obligation:
    - registered in REDEME
    - large companies (more than €6million)
    - Group of companies (parent company and subsidiaries)
  • There is no longer the obligation to present the forms 340 and 390 nor the elaboration of the VAT registry books. Only the form 303 must be presented.
  • Formal Validations transactions are validated prior to submission to the Spanish Tax office (AEAT).
  • Error management workflow  first and second level rejection processing
  • Mapping and Logic coding adaptation according to Spanish Tax office (AEAT) requirements​
  • Feedback from the Accounting System based on responses received (transactional control)​ 
  • Online consultation of data reported to the Spanish Tax office (AEAT) and verified consultation.
  • Possibility to manage modifications and elimination management​

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