Is easyei compatible with any accounting system or ERP?

EasyapIP is an external application which is able to connect and communicate with any ERP system, with the ability to take and send information from not only different accounting systems, but also operational systems.  The platform adapts to the format necessary to receive the input as well as for the sending of the output.  easyap works with the most well known programs (SAP, Oracle, peoeplesoft, Navision, MS Dynamics, JDedwards, contaplus...) and others developed internally by each company. en  

Must the same information be sent that is currently included in the VAT registery books?

No, specific information must be sent that is currently found in two different places (VAT and Invoice Registry books) to the Spanish Tax office electronic portal, freeing one of the obligation to present the current VAT registry books, as can be seen in the following diagram.  In this way, specific information of Tax importance, which until now have been included in the forms 340 and 347 (article 33 to 36 of the Tax Code) are supplied:

INFORMATION TO PRESENT WITH IIS 

Invoice details to present 

  • - Number and series
  • - Shipping date
  • - Transaction date
  • - Receiver identification
  • - Taxable amount
  • - VAT type
  • - VAT charged
  • - RECC

The information related to the issued invoices registry book should be communicated to the Spanish Tax office via the new IIS (contained in both the current Registry books and in field of the invoices) which is display below:  

INFORMATION TO SEND WITH THE IIS 

Invoice details to present 

  • - Número de recepcion
  • - Shipping date
  • - Transaction date
  • - Shipper identification
  • - Taxable amount
  • - VAT type
  • - VAT paid
  • - RECC
  • ​- A|B
  • - Inversión SP/Oro Inversión

​(Source Spanish Tax office)

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  •  
  •  

In relation to the information of Received invoices registry books, it should be communicated to the Spanish Tax office via the new IIS (contained in both the current Registry books and in field of the invoices) is the following Immediate Information Supply (IIS) 11 INFORMATION TO SUPPLY WITH THE IIS.  (Source Spanish Tax office)

When must the invoice registers be sent to the Spanish Tax Office?

A) Issued invoices

Must be sent within four natural days from the issuing of the invoice, except in the case where the invoices are issued by the receiver or by a third party, in these cases the period is within eight natural days.  In both scenarios the supply should be concluded before the 16th day of the month following that in which the payment of the Tax corresponding to the operation must be registered.   

B) Received invoices

In a period of four days fro the date that the invoice is registered in the accounts, and in any case before the 16th day of the month following the tax payment period in which the corresponding operations are included.   In the case of importation operations, the four-natural-day-period should be calculated from the account registration of the document which includes the customs charge, and in any case before the 16th day of the month following the end of the tax period which the declaration refers. 

C) Intra- communitary operations

In a period of four natural days from the start of the shipping or transport, or from the receipt of said goods.  

D) Information about Capital Assets

Within the period of presenting the last tax period of the year (until the 30th of January).  It should be taken into consideration in the calculation of 4 or 8 days referred to in the previous sections, exclude Saturdays, Sundays and national holidays.

(Source Spanish Tax office)

Must invoices be sent to the Spanish Tax office?

No.  This is one of the questions that generates most confusion in those who look into the new SII for the first time.

What must be sent are the invoice registry fields specified by the corresponding Ministerial Order,  based on the information from the law currently making it way through parliament.

(Source Spanish Tax office (AEAT))

On what basis does the SII function?

Taxpayers covered by the SII must keep, via the Spanish Tax office electronic portal, by means of an electronic supply of the invoice registers, the following Registry logs :

  • - Issued invoices registry log.
  • - Received invoices registry log.
  • - Property registry log.
  • - Registry log of specific intra-communitary operations.

For that, the Spanish Tax office should receive the details regarding invoicing, and with that information the different Registry logs will be , almost in real time, configured.

The sending of this information is carried out electronically, specifically through Web Services based in the exchange of XML messages.  The structure of this delivery will have a common heading with the information of the owner of each registry log, as well as the information regarding the tax year and period in which said operations were registered.  This heading is accompanied by a block with the contents of the invoices.

The supply of this information is conducted in accordance with the registry fields approved by the Tax Authorities through the corresponding law.

(SOURCE SPANISH TAX OFFICE (AEAT))

What is the Immediate Information Supply (SII)?

It is a change in the current management of VAT, which has been used for the last 30 years, moving to a new system of up keeping of VAT accounting logs via the Spanish Tax Office by way of an almost immediate supply of the invoice registers. In this way, the new SII will permit bringing forward the moment of registration or recording of the invoices, as well as the effective realization of their underlying economic operation.

(Source Spanish Tax Office  (AEAT))

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