Employee Expenditure Processing on easyapIP

easyapIP is a web tool specifically for the efficient processing of employee expenditure in companies. Below is presented the most important steps in the processing circuit.

representation-travel expenses-easyap

A. Travel request:

1. Employee requests pre-approval for travel
2.

EASYAP-EmpLOYEE-EXPENSES

1. The employee incurs an expense

gast-employee-travel-and-representation

B. Agency quotes the trip:

1. Flight/hotel price quotes
2. Quote validation
3. Quote acceptance

Once reserved the trip is exported directly to the accounting system or sent to the employee to included the rest of the trip expenses

travel-and-representation expenses

2. Registering of expense note:

  • From mobile device
  • From computer
  • Importing credit card transactions
travel-and-revenue-processing expenses

3. Expense Policy:

Control and application of the company expenditure policy based on category of employee, nature of cost, amount.

4. Approval/Rejection of Note:

Sheets assigned to approvers automatically based on business rules, easily parameterized
One or more approvers and according to defined sequence

travel-and-representation-asyap

5. Recording in ERP:

Automatic creation of accounting entries in client's ERP
Mapping of expense concepts to accounting accounts
As many levels of analytical accounting as required
Credit card reconciliation

6. Auditing of Notes:

Proceeded on the basis of parameterisable criteria
Fraud detection
VAT recovery

Employee Expenditure Processing on easyapIP

easyapIP is a web tool specifically for the efficient processing of employee expenditure in companies. Below is presented the most important steps in the processing circuit.

A. Travel request:

1. Employee applies for pre-approval for trip
2. Approved/rejected by supervisor

B. Agency quotes the trip:

1. Flight/hotel price quotes
2. Quote validation
3. Quote acceptance

Once reserved the trip is exported directly to the accounting system or sent to the employee to included the rest of the trip expenses

1. The employee incurs an expense:

2. Registering of expense note:

  • From mobile device
  • From computer
  • Importing credit card transactions

3. Expense Policy:

Control and application of the company expenditure policy based on category of employee, nature of cost, amount.

4. Approval/Rejection of Note:

Sheets assigned to approvers automatically based on business rules, easily parameterized
One or more approvers and according to defined sequence

5. Recording in ERP:

Automatic creation of accounting entries in client's ERP
Mapping of expense concepts to accounting accounts
As many levels of analytical accounting as required
Credit card reconciliation

6. Auditing of Notes:

Proceeded on the basis of parameterisable criteria
Fraud detection
VAT recovery

Highlighted Features ...

  • Web application so at any moment and from anywhere with a device connected to the internet, employees can start processing their expenses
  • Online information so that employees can connect at anytime to check the status of their documents
  • Guarantees compliance with the company expenditure policy, control carried out by application and with the knowledge of employees
  • Incorporation of company credit card movements, registered expenses and conciliation of credit cards
  • Expenses approval circuit customizable and in line with internal rules
  • Automatic expenses registering in accounting system: charging to accounts, cost centres, projects...
  • Extended circuit with the intergration of travel agency, pre-approval and auditing states
  • Possibility to make transfer payments in line with current banking rules