Processing of invoices

 

Our Proposal

An integrated service model that covers all the steps in invoice processing  workflow, including accounting applications and services.  

easyap has placed at its clients' disposal the tools for the automation (easyapip) of all the steps in invoice processing from reception until its automatic recording in the business management system, optimizing the process of exception resolution and approvals through the appropriate synchronization of all parties in the process (provider, buyer, warehouse, finance and approver).

Benefits

  • Transformation of fixed costs into variable costs
  • The identification of exceptions identifies clear points for improvement in associated processes
  • Increase in the productivity of all parties involved in the process, leading to cost savings
  • Electronic register of all actions in the process, improving internal control
  • Reduction in time necessary to resolve exceptions and the approval process
  • Improves Treasury planning
Workflow de facturas

What is easyap Invoices?

An automatic online processing platform for invoices complemented by expert accounting services. Covering all stages of invoices, with or without purchase order, and automating all invoice matching and approval tasks .

Workflow de facturas

Who is it for?

Companies of any size who want to increase the productivity of their accounts payable department while improving and optimizing the accounting processes of their providers.

Workflow de facturas

Why use it?

- Cost savings of up to 45%
- No startup investment
- Variable cost depending on number of invoices processed.
- No internal developments required.

Distinguishing Features

  • Receipt in various formats.

Possibility to have a unique entrance for invoice independent of their format Invoices can be received electronically or by email, paper...all will have the same entrance. Certified digitalization allows the destruction of paper invoices.

 

  • Various output formats, depending, on invoice destination.

The invoices can be sent to an accounting system with a specific file or to an operating system with a different one. Flexibility in the adoption of the output format

 

  • Invoice Workflow.

Extendible and with various steps which allow an easy process to one more complex with features such as: account coding, approval circuits, automatic confirmation/matching and exception resolution. Output in an accounting file for ERP, if required.

 

  • Web Access.

Without system requirements or the need to acquire any type of hardware or software. With just a browser and an internet connection.

 

  • Powerful Automatic Matching motor.

Obtain automatic confirmation percentages superior to 90% by using various criteria.

 

  • Complete Visibility for the financial area.

Ability to check online and at anytime the state and person responsible for each and every invoice.

 

  • All-event Register with user.

Date and time, comments and type of action. Useful information for auditing and action control.

 

  • Online archive during the agreed period.

Access to all images/data of all filed archived invoices.