Our Experience​ 

From 2001 easyap (Apoyo Contable y Financiero para Empresas) has provided electronic Invoicing and accounts payable services. Detailed below, by sectors, are some of the projects that easyap is committed to within the field of externalization of invoice processing services and the prevention and detection of fraud.  They all share the characteristic of being based on the variable cost model, payment only for document processed, and without any initial investment in technology for its automation and improvement (SaaS model) by the client.  The auditing and control processes introduced allow the certification of the improvements and produce savings of around 25% in periods of less than 5 months.  Easyap has projects in Spain, Europe, the Americas (North, South and Central) in both multinationals and local SMEs

Externalization of invoice processing services
  • Industrial Goods sector:

    Industrial Goods multinational. Automation of matching process of invoices with and without purchase order in the Shared service Centre for Southern Europe. Electronic Invoicing and invoice workflow. Approximately 200,000 invoices yearly. Project operating from 2014.
  • Automotive Sector:

    Consolidated projects on a Europe wide scale, with invoice in different languages, and regional legal requirements. Invoices with and without purchase order and expense sheets.  More than 1500 users.
    Project scope: receipt of invoices, scanning and certified digitalization, OCR capture, verification, approval and automatic recording workflow.
    Active projects since 2004

     

  • Telecommunications Sector:

    Shared services center center for accounts payable: processing of invoices, incident resolution provider care center.   More than 8000 local providers and 1000 international providers. Existence of Premium providers.  Processing of employee expenditure: recording, auditing, filing and attending more than 900 workers.  Volume: 0.5 million documents annually.
    Operating projects since 2003
  • Distribution Sector:

    Large national network with more than 400 points of sale/sites.  Invoices with purchase order: electronic invoices, edi invoices (with or without signature) and paper invoices (OCR capture with lines of detail), automatic matching with orders.  Invoices without purchase order: approval geographically decentralized via workflow. Provider Portal for the attention of all enquires about the invoice state and payment.  More than 14000 providers.
  • Industrial Sector​:

    World leading multinational in gas distribution: externalization project in the area of accounts payable.  Invoices with and without purchase order in Spain and Portugal with volume of approximately 120,000 documents annually. Project started in 2007.
  • Banking Sector​:

    large network in Spain. Recording of invoices without order: from receipt and scanning until the dead file.
    Complete circuit of employee expenditures: charges and conciliation of company cards, auditing and demanding written proof.  More than 900 active users.​
    Volume of approximately 30,000 documents annually.  
    Projects ongoing since 2006.
  • Retail Sector:

    National leader in the sale of spirits.  Processing of invoices with and without PO.  Automatic matching of invoices to order, approval workflow and incident resolution. 
    Volume of approximately 40,000 documents annually.  
    Projects started in 2008. 
  • Financial Sector​:

    Financial services for automotive industry. Processing of different types of invoices in operating and accounting system.  Automatic recording of invoices with and without authorization, support center for provides and employees. 
    Volume of approximately 400,000 documents annually and 600 active users.
    Projects operative since 2009 
  • Tourism Sector:

    Wide network of travel agencies.  Processing of reserved invoices. Volume of approximately 250,000 documents annually.
    Project from 2008
  • Marketing/Publicity Sector​:

    Multinationals, invoice processing in more than 9 corporations/entities.  Processing of invoices without purchase order and employee expenditure, electronic approval protocol.  More than 700 active users. 
    Project active since 2010
  • HR Sector:

    World leader in the placement of temporary resources.  International projects in shared service center for the American continent.  Processing of invoices with and without purchase order (paper and electronic).  Expense notes of more than 12,000 employees in the largest companies in the world.  Support center for users
    Project started in 2011
  • Auxiliary Sector​:

    Small and medium companies. Sphere: externalization of the accounting area: recording of income, costs, assets, treasury, taxes.  
    Project started in 2007
  • Other Projects:

    Conciliation projects, duplicate payments and fraud detection in companies from all sectors of industry..
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